Loading...
HomeMy WebLinkAboutFebruary 8, 2022 Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 :` ;4" wr �. .: Thomas M.Rafter,Airport Manager k_ Commissioners -C r-•- Phone: (508)325-5300 :; Arthur D.Gasbarro,Chairmano. Fax: (508)325-5306 Andrea N.Planzer,Vice Chairrj ,=3". Anthony G.Bouscaren Jeanette D.Topham Philip Marks III . AIRPORT COMMISSION.MEETING February 8,2022 The meeting was called to .order at. 501 :pm by Chairman Arthur Gasbarro with the following Commissioners-present Andrea Planzer and Anthony Bouscaren. This meeting was conducted remotely by video.conference via Zoom app and posted after the meeting on the Town'of Nantucket YouTube Channel. Airport employees present were Tom Rafter, Airport Manager, Noah Karberg, Assistant Airport.Manager,''Jaiie Sandsbury, Business and Finance Manager, Katy Perales, Office Manager and Boyana Stoykova-Nelson, Administrative Assistant Also Present Rich Lasdin McFarland.Johnson.Inc., Georgie Nugent,McFarland Johnson Inc., Jim Soukup;Weston Solutions,Lisa Kammer,Weston Solutions.'.; Mr. Gasbarro read the Town's virtual meeting,statement Mr. Gasbarro announced the Meeting was being audio and video recorded. Mr. Gasbarro asked for comments.on the Agenda,hearing rione,the Agenda was adopted. Mr. Bouscaren made a Motion to approve the 1/11/22 draft minutes. Second by Ms. Planzer and Passed by the following roll call vote: Mr. Bouscaren-Aye Ms. Planzer-Aye Mr. Gasbarro-Aye Mr. Bouscaren made a Motion to ratify the 1/19/22 and 2/2/22 Warrants. Second by Ms. Planzer and Passed by the following roll call vote: Mr. Bouscaren-Aye Ms. Planzer-Aye Mr. Gasbarro-Aye Public Comment None. Philip Marks III joined the meeting at 5:06 Pending Leases/Contracts—Mr. Rafter presented for approval the following agreements and contracts. + A Taste of Nantucket= Catering License Agreement for catering at the airport. $1,500 annual business fee applies plus 25% airport catering fee. • Island Kitchen — Catering License Agreement for catering at the airport. $1,500 annual business fee applies plus 25% airport catering fee. • Aero Specialties, Inc. — Contract for Supply and Delivery of 2 JST Aircraft Tractors (Tugs) in the amounts of$110,782.00. • CHA Consulting Ine,7, ContractAmendment No.2 (two) in the amounts of $22,289.00 for Fuel Farris.Upgrades-Phase III, Owners Project Managers Services. Addition to Scope:for:Fuel Farm Commissioning Services. New Contract amount including Amendment is $97,289. • McFarland-Johnson, Inc.-Task Order MJ-PN-14 for Right-Of-Way (ROW) Research and Property Boundary Review in the amounts of$22,600. Data Found will be:Used to Update the Exhibit A. • Potters Industries LLC- Three (3) year Contract for Supply and Delivery Glass Beads in the amounts of$284,600.00.. Contract expire's 1/31/2025. • TRAC ;Builders - Contract Amendment for change. Order.No.'3 (three) in the amounts';'of $272,298.86 for Fuel-Farm Rehabilitation, Phase III. Fuel Tank Conversion and Seismic Structural Racking, New:'Contract Amount Including Amendment is$3,802,701 Mr. Bouscaren made, a Motion to approve the pending :license agreements, contract amendments and change orders as.presented. Second -by Ms. Planzer and Passed unanimously by the following;roll call vote: Mr. Bouscaren- Aye: Ms. Planzer-Aye Mr. Marks-Aye Mr. Gasbarro-Aye Pending Matters—Mr. Rafter reported on: + 091019-01 Capital Approval Process/Home Rule Petition-No change in status, but Mr. Rafter will contact the Senate to get an update for the next meeting. + 071420-03 Per- a Polyfluoroalkyl Substances(PFAS)Investigation Update Mr. Soukup, Weston Solutions,reviewed a presentation on Overview of Work Performed, explaining the following: 2/8/22 Airport Commission Meeting Page.2.of 8 • Operations and Maintenance (O&M) of Point-Of-Entry Treatment(POET) System •. Private Well.Sampling • Soil Sampling along Monohansett Road • Groundwater Sampling at the Airport Mr. Gasbarro asked for clarification of the distinction between the thresholds for on the airport property and off the airport property and a confirmation that the off site is held to the highest standard means lowest concentration. Mr. Soukup confirmed that and continued by explaining that most part of the airport property is withing the potentially productive aquifer exclusion zone,which means that the water withing the airport is not held to drinking water standards,because no one is drinking that water. Mr. Soukup explained that the water off.the airport property is held to more stringent drinking water standards as well as groundwater standards and soil standards. Public Comment None. 020822-02 Minimum Standards Update-Remove Minimum Office Counter Space Requirement for Airlines—Mr. Rafter reported a minor update that was requested by the Airlines on the Public Hearing regarding the minimum requirement for Office and Counter space. Mr. Rafter requested approval of the change to the Minimum Standards. Mr. Bouscaren made a Motion to adopt the proposed revision to the Minimum Standards. Second by Mr. Marks and Passed by the following roll call vote- Mr.Bouscaren-Aye Ms. Planzer-Aye = Mr. Marks-Aye Mr. Gasbarro-Aye Mr. Gasbarro asked that once updated to have the Minimum Standards posted on the Airport website. 020822-03 Credit Card Processing Requirements Policy- Mr. Rafter explained that this is a new policy is created to formalize this directive to employees to ensure the security of credit card processing and the integrity of the system. . Ms. Topham joined the meeting at 5:40 pm. Mr. B.ouscaren made a Motion to adopt the Credit Card.Processing Requirements Policy. Second by Ms. Topham and Passed by the following roll call vote- Mr. Bouscaren-Aye Ms. Planer-Aye Mr. Marks-Aye Ms: Topham-Aye Mr. Gasbarro-Aye 2/8/22 Airport Commission Meeting Page 3 of 8 • Finance-Mr. Rafter reported on: 020822-04 Presented FY2023 Budget to the Finance Committee on 2/1/22 Mr. Rafter reported that the budget was presented to the Finance Committee on 2/1/22 and there was a discussion about some concerns that Capital Committee may have regarding the housing project. The Airport have worked with the Financial Department on this matter and continuing to monitor it. 020822-05 Final Financial Statement Audit FY2021- Mr. Rafter reported that the Financial Statement Audit is still pending. 020822-06 Fuel Revolver Cap Increase—Mr. Rafter reported that the Airport is in the process of requesting increase to.:the cap on the Fuel Farm Revolver up to $6,500,000. This increase will allow sufficient funds to purchase fuel as well as address the change orders associated with the conversion of the AvGas tank to Jet A and it's refiediv&of increases in the prices of fuel Mr. Bouscaren made a Motion.to approve the Fuel Revolver Cap increase to $6,500,000. Second by Ms,.Planzer and Passed by the following roll call vote- Mr:'Bouscaren-Aye Ms `Planter-Aye.. Mr Marks-Aye.- Ms Topham-Aye. Mr: Gasbarro-Aye Manager's*lin t Project Updates_Mr. Rafter reported: • Taxiway E- Change orders to the project were discussed at'the last meeting with the engineers which would include decommissioning of 12-30 Runway and spot zero markings. Contractors will come back in March_2022 and decommissioning is anticipated to begin in April 2022'. + Security Project Phase II Contractor replaced two of the three automatic doors in the main terminal. Still anticipate a February 2022 completion. + Fuel Farm Rehabilitation-The project is moving along. The skids have arrived and set in place. The Airport anticipate the commissioning to take place the week of 2/28/2022 for fuel and shortly after for the fire suppression system. As mentioned earlier, the Airport is working on converting the AvGas tank to Jet A which will provide additional capacity of 20 000 (twenty thousand) gallon storage for Jet A. 4 Crew Quarters-The Capital Committee expressed some concerns about the budget. The Airport will be moving forward to engage the Owner Project Manager (OPM) and begin development.of the Request for. Qualification (RFQ) for the architect. • Hangar Development-The Hagedorn's hangar construction has begun. They have uncovered a primary electrical cable that will need to be rerouted by National Grid. 2/8/22 Airport Commission Meeting Page 4 of 8 + Terminal Optimization Project-McFarland Johnson Inc. (MJI)have scheduled a charette for 2/18/22. Mr. Rafter asked for two (2) Commissioners to attend. Mrs. Planer and Mr. Marks volunteered to do it. + Water Main Project- Eight (8) connections were made. The water main work is completed across the airport. Work is continuing to:Madaquesham Valley Road, and it was converted to day work based On feedbacks from community and others. Work completion is anticipated within the next few weeks: RFP/IFB Bid Status—Mr. Rafter reported on: + Security System Maintenance.Program-The Airport is working with MJI. They have been provided with comments on necessary inventory of equipment, suggested levels and preventative maintenance scheduling. + Terminal Space Optimization-CHA was selected as the Owners Project Manager (OPM). In the process of negotiating the contract. • HVAC Terminal Project- Stantec.reached out to the contractor that was selected for the Public Safety Building and-have`received_a proposal. That was done after consulting with legal,and the Chief,Procurement Officer. The Airport is going through financial challenges - �. OPM Crew Quarter's- One(1)proposal have been received and is under review. + Hold Room."Concession Space- Request for Proposal is available to the public. Deadline.for proposals is 3/7/2022. • On-Call'Airfield Electrical- The Invitation for Bids is being developed. • On-Call,HVAC, Oil, Geothermal-The Invitation for Bids,is.,being developed. Operations—Mi. Rafter reported + Law Enforcement.Officer Staffing-The Airport is working,with the Nantucket Police.Department and Transportation Security Administration (TSA) to resolve the staffing issue: . . + First Snowstorm-The Airport crew did a tremendous job and had the Airport open in a timely,manner. Statistics—Mr. Rafter reviewed the;December 2021 Statistics + Operations are up 35.94%=from.December:2020; and up 21.49%from last FYTD. • Enplanements are up 74.23% froni December 2020; and'up. 154.59% from last FYTD. + Jet A Gallons are up 33.69%from December 2020;and up 42.24%from last FYTD. + Jet A Gallons are down 34.03%from January 2021. -�. .AvGas Gallons are up 12.57% from December 2020; and up 16.79% from last FYTD. • AvGas Gallons are down 25.50%from January 2021. + Freight is down 11.67% from December 2020; and up 13.75% from last FYTD. + 1 Noise Complaint was filed for December 2021 compared to 1 in December 2020. Personnel Report-Mr. Rafter reported on: + Garrett Allen has been promoted to the Maintenance Supervisor. 2/8/22 Airport Commission Meeting Page 5 of 8 • Shanroy Nelson is transferring from the Operations department into Maintenance Department. 4 Junior Brown has accepted full time employment with the.Operations Department. • Joeanna Rodriguez has accepted full time employment with the Operations Department. 020822-07 Travel Request-Annual AAAE Conference &Expedition- June 5-8, 2022, Seattle, WA-.Mr. Rafter noted that the AAAE conference is included in his contract. Commissioners approved the request. Commissioners Comments- None. Public Comment- None: Having no further business for Open Session,:Mr. Bouscaren made a Motion to go into Executive Session, under G.L. Chapter 30A, Section 21A, not;to return to Open Session, to review Executive.Session Minutes as enumerated on.the Agenda;..Clause 3: To discuss strategy with respect'to collective bargaining,where the Chair has determined that an open session may have detrimental effect on the bargaining position,of the Airport Commission. Second by Mr Marks and Passed unanimously, by the following roll-call vote: Mr. Bouscaren-Aye _ Ms. Planer-Aye Mr. Marks-Aye . Ms. Topham-Aye Mr. Gasbarro-Aye Meeting adjourned at 5:54pm. . Respectfully submitted, Boyana Stoykova-Nelson, Recorder . 2/8/22 Airport Commission Meeting Page.6 of 8 • Master List of Documents Used 2/8/22 Agenda including Exhibit 1 1/11/22 Draft Minutes 1/19/22 Warrant Approvals 2/2/22 Warrant Approvals • A Taste of Nantucket Catering License Agreement Island Kitchen Catering•License Agreement Aero Specialties,,Inc.Tugs Contract CHA Consulting Inc, Contract Amendment No. 2 McFarland Johnson Inc:,.Task Order NO. MJ-PN-14 Potters IndustriesrLLC, Glass Beads Contract TRAC Builders; Contract Amendment for Change Order No, 3 PFAS Investigation Status Update Presentation(Handout) - Minimum Standards for Commercial Aeronautical Service Providers Update Credit Card Processing Requirement Policy Monthly Statistical Report-December 2021 • Travel request for AAAE Conference 2/8/22 Airport Commission Meeting Page.7 of 8 2/8/22 Airport Commission Meeting Page 8 of 8