HomeMy WebLinkAbout2022-1-25 AGENDA
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Nantucket Land Bank Commission " 4. r
Regular Meeting of January 25, 2022 {'�C �- .
Remote Participation via Zoom(see below*)
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CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
1. PUBLIC COMMENT/ STAFF ANNOUNCEMENTS
2. GOLF BUSINESS
a. Sconset Golf Course—Manager's Monthly Review
b. Miacomet Golf Course—Manager's Monthly Review
c. Warrant Authorization—Golf Capital Funds Transfer Request
d. Sconset Golf Course 2022 Draft Budget Review
e. Miacomet Golf Course 2022 Draft Budget Review
f. Miacomet Golf Course 2022 Tournament Schedule—Review and Approval
3. PROPERTY MANAGEMENT
a. Infrastructure at Mt. Vernon Farm—Discussion
b. Smooth Hummocks—Nantucket Half Marathon Proposal
c.. Washington Street Ext—Great Nantucket Duck Race Request
d. 174 Orange Street/Creeks Preserve—Wedding Ceremony Request(2/22/22)
e. Cisco Beach/Nantucket Island Surf School -License Renewal Request
f. 2022 Work Plan—Review and Discussion
4. REGULAR BUSINESS
a. Meeting Agenda Policy—Discussion and Review
5. TRANSFER BUSINESS
a. "M"Exemption Update—Release of Liens
6. APPROVAL OF MINUTES
a. Regular Meeting of January 11, 2022, and Special Meetings of January 19, 2022
7. FINANCIAL BUSINESS
a. Monthly Financial Report—December
b. Warrant Authorization—Cash Disbursement
c. Warrant Authorization—2012 Series A Semi-Annual Bond Payment
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6[G.L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties. The Commission will not reconvene in open session at the
conclusion of executive session.
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
C. ADJOURNMENT
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MINUTES
Nantucket Land Bank Commission
Regular Meeting of January 25, 2022
Remote Meeting Via Zoom
The meeting took place via remote participation via Zoom pursuant to Governor Baker's March 12,
2020 Order regarding the Open Meeting Law.
CALL TO ORDER: 4:00 p.m.
PRESENT:Kristina Jelleme,Neil Paterson, Allen Reinhard, John Stackpole.
ABSENT: Mark Donato
STAFF PRESENT: Jesse Bell, Executive Director; Eleanor Antonietti, Executive Assistant; Susan
Campese,Administrator/Finance Manager; Marian Wilson, Assistant Administrator; Rachael
Freeman,Environmental and Agricultural Coordinator; John Kuszpa, Director of Property
Management.
Miacomet Golf Course ("MGC") and Sconset Golf Course ("SGC") General Manager, Sean
Oberly; NGM, Inc. President, Matthew Galvin; Golf Committee Chair, Chris Perry;Nantucket Half
Marathon Organizer, James Meehan; Caroline Borrelli and Dylan Wallace; and Inquirer and
1- Mirror Reporter, Dean Geddes were also present at call to order.
I. CONVENE IN OPEN SESSION: A motion was made by Commissioner Reinhard and duly
seconded by Commissioner Stackpole to waive the reading of the Remote Meeting Instructions. A
roll call vote was taken on the motion:Kristina Jelleme-Aye;Neil Paterson-Aye; Allen Reinhard-
Aye; John Stackpole-Aye.
A. CITIZEN BUSINESS/ANNOUNCEMENTS:None.
B. GOLF BUSINESS:
1. Sconset Golf Course ("SGC")—Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparisons for December 2021. Mr. Oberly stated
that payroll was higher than budgeted, however overall,the net profit exceeded expectations. Mr.
Galvin noted that the numbers were off as payroll had not been properly allocated between the two
courses, indicating that they were working on resolving the issue in 2022.
2. Miacomet Golf Course ("MGC")—Manager's Monthly Review: The Commission
reviewed the balance sheet-and profit and loss comparison for December 2021, as well as the check
register and profit and loss summary for December 2021. Mr. Oberly noted that MGC had a strong
year however payroll was higher than budgeted but it was something they were going to control
going forward. Mr. Galvin said payroll costs were within industry standards but could be lowered,
and additionally,the food and beverage cost of goods sold were high,but they were working to
bring those costs down to where they should be.
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January 25, 2022
1 3. Warrant Authorization—Golf Capital Funds Transfer Request: A motion was made
by Commissioner Stackpole and seconded by Commissioner Reinhard to execute the January 25,
2022,warrant document in the amount of$3,676.42 to be provided to Nantucket Golf Management,
Inc. from the Golf Capital Reserve account. A roll call vote was taken on the motion: Kristina
Jelleme-Aye;Neil Paterson-Aye; Allen Reinhard-Aye; John Stackpole-Aye.
4. Sconset Golf Course 2022 Draft Budget Review: Mr. Oberly stated that 2021 was a
strong year due to increased demand for golf as a result of Covid-19. He presented a draft budget
for SGC and reviewed some of the more significant increases in the budget. Further, Mr. Oberly
explained that most of the questions from the January 19, 2021,meeting were related to the
projected actual column which had not been updated since September. Commissioner Jelleme asked
that in the future,reports be reviewed prior to submission to the Commission. A motion was made
by Commissioner Stackpole and duly seconded by Commissioner Reinhard to approve the budget
as presented. A roll call vote was taken on the motion: Kristina Jelleme-Aye;Neil Paterson-Aye;
Allen Reinhard—Aye; John Stackpole-Aye.
Sustainable Nantucket Executive Director, Posie Constable entered the meeting at 4:20 p.m.
5. Miacomet Golf Course ("MGC") Proposed 2022 Budget—Discussion: Mr. Oberly
presented the budget and reviewed the forecast summary sheet by department. He explained that the
1_ I most significant increases were in food and beverage and payroll expenses. Further,Mr. Galvin
pointed out that Mr. Oberly was tasked to increase rounds in the shoulder seasons. After some
discussion, a motion was made by Commissioner Stackpole and duly seconded by Commissioner
Reinhard to approve the budget as presented. A roll call vote was taken on the motion: Kristina
Jelleme-Aye;Neil Paterson-Aye; Allen Reinhard—Aye; John Stackpole-Aye.
6. Miacomet Golf Course 2022 Tournament Schedule—Review and Approval: A
motion made by Commissioner Reinhard and duly seconded by Commissioner Stackpole,to
approve the 2022 Golf Tournament Schedule as presented by Mr. Oberly and Mr. Galvin. A roll call
vote was taken on the motion: Kristina Jelleme-Aye;Neil Paterson-Aye; Allen Reinhard—Aye;
John Stackpole-Aye.
Nantucket Island Surf School Owner, Gary Kohner entered the meeting at 4:29 p.m.
Mr. Galvin, Mr. Oberly, and Mr. Perry departed the meeting at 4:30 p.m.
C. PROPERTY MANAGEMENT:
1. Cisco Beach/Nantucket Island Surf School—License Renewal Request: Ms. Bell
presented a request from Gary Kohner of Nantucket Island Surf School,to allow his use of a portion
of the Land Bank's Cisco Beach property to rent surfboards and provide surfing lessons subject to
Mr. Kohner continuing to provide stewardship of the property, carrying insurance protection with
$500,000 coverage per occurrence and$1,000,000 in aggregate with the Land Bank named as
additionally insured, and requiring students and board renters to sign hold-harmless agreements.
• Ms. Bell recommended keeping the $7,500 fee charged for the 2022 season. Further, she noted that
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January 25, 2022
I the Commission had placed a limitation on the number of staff Mr. Kohner was allowed to have in
2021. However,Mr. Kohner had requested flexibility on staffing due to variable surfing conditions,
supervision required for group lessons, and other unpredictable factors with his business.
Accordingly,Ms. Bell recommended removing the restriction from the 2022 license renewal. A
motion was made by Commissioner Stackpole and duly seconded by Commissioner Jelleme to
approve the request as recommended by staff. A roll call vote was taken on the motion: Kristina
Jelleme-Aye; Allen Reinhard-Aye; John Stackpole-Aye;Neil Paterson-Aye.
Mr. Kohner departed the meeting at 4:32 p.m.
2. Infrastructure at Mt. Vernon Farm—Discussion: Ms. Bell reported that staff had
been working with the American Farmland Trust to develop a Request for Proposals ("RFP") so
that the Land Bank could consider proposals for farming the remainder of the property. She
explained that in order to control the aesthetics and expedite the process of preparing the land for
farming, staff was proposing that the Land Bank fund and install the necessary infrastructure (i.e.,
fencing,wells, electricity). Ms. Freeman stated that this would allow farmers that were awarded
licenses to hit the ground running immediately as well as provide flexibility for the Land Bank to
change tenants more easily in the future. The Commission favored the idea and authorized the staff
come back with conceptual plans for the infrastructure.
3. Smooth Hummocks—Nantucket Half Marathon Proposal: Ms. Bell introduced Jim
I _ Meehan,Race Director for the Nantucket Half Marathon,who thanked the Commission for the
opportunity to propose a new race location for the event that would be held on October 9, 2022
from 8:00— 11:00 am.Mr. Meehan explained that the usual course had its challenges with traffic
disruption,runner safety, and parking, and that growth of the event had prompted a desire to
relocate. Bartlett's Farm agreed to host the Half Marathon event activities and provide parking and
a viewing area on its property. A six-mile route throughout the Smooth Hummocks Coastal
Preserve would be repeated in two laps for those completing the half marathon, and a single loop
run was being offered for runners who only wanted to race a 10K. Mr. Meehan explained that the
Half Marathon was an event run by the Nantucket Triathlon Club which is a 501(c)3 non-profit
organization and a portion of the proceeds would be donated to local youth sports programs.
Discussion followed and Commissioner Stackpole acknowledged the well-organized presentation;
he stated that the race fit well with the open space and recreational mission of the Land Bank.
Commissioner Jelleme asked that promotion of the race credited the Land Bank and Mr. Meehan
indicated that he was planning to work with Land Bank staff on writing the copy for all press
releases in promotion of the event. A motion was made by Commissioner Stackpole and duly
seconded by Commissioner Jelleme to approve the proposal as presented. A roll call vote was taken
on the motion: Kristina Jelleme-Aye; Allen Reinhard-Aye; John Stackpole-Aye;Neil Paterson-Aye.
4. Washington Street Extension—Great Nantucket Duck Race Request: Ms.
Antonietti presented a request from the Nantucket New School to conduct a fundraiser called The
Great Nantucket Duck Race on May 14, 2022. It is rubber duck race to be held on the creeks along
Washington Street Extension. The race was expected to last about 1.5 hours and consist of 30
attendees that planned to carpool to the area and release rubber ducks at Consue Springs and watch
the tidal currents send a winner to the harbor. The entire event including set up and break down was
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January 25, 2022
a maximum of three hours. Ms. Bell confirmed that the event had been approved in prior years
without any issues. A motion was made by Commissioner Stackpole and duly seconded by
Commissioner Reinhard to approve the request. A roll call vote was taken on the motion: Kristina
Jelleme-Aye; Allen Reinhard-Aye; John Stackpole-Aye;Neil Paterson-Aye.
Mr. Meehan departed the meeting at 4:40 p.m.
5. 174 Orange Street/Creeks Preserve—Wedding Ceremony Request(2/22/22): Ms.
Antonietti presented a request from Sarah Ericksen and Christopher Kirk to hold a simple wedding
ceremony on Tuesday February 22, 2022 at 1:30 p.m. The event would consist of 10 people with a
few chairs. The bride requested use of the house on the property in the event of inclement weather.
Discussion followed about the unfinished interior of the cottage and liability concerns for its use. A
motion was made by Commissioner Stackpole and duly seconded by Commissioner Jelleme to
approve the request and give staff the discretion to evaluate and determine whether the house should
be used. A roll call vote was taken on the motion: Kristina Jelleme-Aye; Allen Reinhard-Aye; John
Stackpole-Aye;Neil Paterson-Aye.
6. 2022 Work Plan—Review and Discussion: Ms. Bell presented the 2022 Work
Plan explaining that it was divided into three sections: In Process items that had been approved by
the Commission and were in various stages of execution; In Development items that were ideas
approved by the Commission which authorized staff to explore the feasibility of a project and/or
initiate planning and design; and Under Consideration items that were ideas from the Commission,
staff, and/or public were still being discussed at the staff level before being presented to the
Commission. Ms. Bell explained that in the future,the work plan would be reviewed and presented
during the annual budgeting process.
Ms. Freeman presented the Natural Resources and Environmental Planning projects and reiterated
that almost every Land Bank project takes several permits, and the process is often lengthy and
involved. She reviewed the top initiatives for her department which included plans for the following
areas, Management Plan,Agriculture, Outreach, Invasive Plant Eradication,Natural Heritage
Mitigation/Monitoring. Ms. Freeman confirmed the need for hiring additional staff as well which
Ms. Bell indicated they are actively working on.
Mr. Kuszpa reviewed the Property Management section which involved Planning, Land
Management,Buildings, Facilities and Structures, Property Stewardship and Equipment Needs. He
stated that it was his first attempt at compiling this list from previous work plans. Further,per the
Commission's request he indicated that he would present pricing options for all equipment needs at
a future meeting. Commissioner Jelleme inquired about estimated project timelines. Ms. Bell
indicated that although timelines were somewhat of a moving target,there was a more detailed
internal list that existed with that information which could be shared with the Commission and
incorporated in future iterations of the work plan. Ms. Bell further talked about the concept of
creating a native nursery where the Land Bank could source native plants for converting residential
properties to parks and/or restoration projects on conservation properties. The Commission was
receptive to the idea and encouraged staff to come back with a conceptual plan. Further,the
Commission authorized staff to explore the feasibility of installing solar panels for the workshop
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January 25, 2022
roof as well as Miacomet Golf facilities. A motion was made by Commissioner Stackpole and duly
seconded by Commissioner Reinhard to approve the 2022 Work Plan. A roll call vote was taken on
the motion: Kristina Jelleme-Aye; Allen Reinhard-Aye; John Stackpole-Aye;Neil Paterson-Aye.
Mr. Kuszpa and Mr. Geddes departed the meeting at 5:13 p.m.
D. REGULAR BUSINESS:
1. Meeting Agenda Policy—Discussion and Review: Ms. Bell reviewed the
Amended Policy Regarding Agenda Procedures. The revised policy amended the deadline to submit
agenda items and materials from six calendar days to two weeks prior to the scheduled Land Bank
meeting. All other provisions remained substantially the same. A motion was made by
Commissioner Stackpole and duly seconded by Commissioner Reinhard to approve the Agenda
Regarding Policy Procedures, as amended. A roll call vote was taken on the motion: Kristina
Jelleme-Aye;Neil Paterson-Aye; Allen Reinhard-Aye; John Stackpole-Aye.
E. TRANSFER BUSINESS:
1.."M"Exemption Update:
a. Five-Year Domicile and Ownership Compliance—Release of Liens: A
motion was made by Commissioner Reinhard and duly seconded by Commissioner Jelleme to
authorize the issuance of Releases of Liens for the following transfers as a result of the purchasers
fulfilling all of the requirements of Section 12, subsection(-m-):
No. 38146 Alana D. Cullen
No. 38147 Riley Fredericks and Peter T. Kaizer
No. 38166 Jason Perkins and Kelsey Perkins
No. 38177 Edward T. Sullivan and Rachael Sullivan
A roll call vote was taken on the motion: Kristina Jelleme-Aye;Neil Paterson-Aye; Allen Reinhard-Aye;
John Stackpole-Aye.
F. APPROVAL OF MINUTES: A motion was made by Commissioner Stackpole and duly
seconded by Commissioner Reinhard to accept, approve, and release the regular session minutes of
January 11, 2022, and the special session minutes of January 19, 2022, as written. A roll call vote
was taken on the motion: Kristina Jelleme-Aye;Neil Paterson-Aye; Allen Reinhard-Aye; John
Stackpole-Aye.
F. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the December 31, 2021,
financial report including the balance sheet and income statement previously provided by email.
Land Bank Commission Page 6
January 25, 2022
2. Warrant Authorization—Cash Disbursements: A motion was made by
Commissioner Reinhard and duly seconded by Commissioner Jelleme to execute the January 25,
2022,warrant document in the amount of$81,055.50 to be provided to the county treasurer. A roll
call vote was taken on the motion: Kristina Jelleme-Aye;Neil Paterson-Aye; Allen Reinhard-Aye;
John Stackpole-Aye.
3. Warrant Authorization—2012 Series A Semi-Annual Bond Payment: A motion
was made by Commissioner Stackpole and duly seconded by Commissioner Reinhard to approve
payment and authorize staff to wire the 2012 Series A semi-annual bond payment of interest and
principal in the total amount of$382,681.25 from the Land Bank's Collection Account to the Bond
Trustee at U.S. Bank. A roll call vote was taken on the motion: Kristina Jelleme-Aye;Neil
Paterson-Aye; Allen Reinhard-Aye; John Stackpole-Aye.
Ms. Constable Ms. Borrelli and Mr. Wallace departed the meeting at 5:20 p.m.
II. EXECUTIVE SESSION: A motion was made by Commissioner Jelleme and duly seconded by
Commissioner Stackpole to go into executive session in order to discuss the purchase, exchange,
lease or value of real property and review and approve executive session minutes. A roll call vote
was taken on the motion: Allen Reinhard-Aye; Kristina Jelleme-Aye;Neil Paterson-Aye; John
Stackpole-Aye. The Chairman declared under Purpose 6 [G.L. c. 30A, 21(a)(6)]. The Chairman
further announced that the Commission would not reconvene in regular session at the conclusion of
executive session.
ADJOURNMENT: Upon a motion made by Commissioner Reinhard and duly seconded by
Commissioner Stackpole, it was VOTED to adjourn at 5:50 p.m.
Attested to:
tack pole, Vice
John J. p Secretary/Vice Treasurer
Accepted, Approved, and Released by the VOTE
of the Commission this 8th day of February 2022.
/1/11 ,)
Neil Paterson, Chairman
_ ,
NANTUCKET LAND BANK COMMISSION WORKSHEET .
UNAUDITED FINANCIAL REPORT as of December 31, 2021
STATEMENT OF ACCOUNTS-UNRESTRICTED FUNDS Nov YIELD Dec YIELD 11/30/2021 12/31/2021
Nantucket Bank/Operating Fund x8888 0.00 0.00 538,091.28 $38,133.26
Nantucket Bank/Collection Account x7653 0.25 0.25 $50,249,239.56 $54,075,684.88
Nantucket Bank/Special CD x1135 matures 5/20/2022* 0.20 0.20 $5,052,703.48 $5,053,561.82
TOTAL UNRESTRICTED FUNDS: $55,340,034.32 $59,167,379.96
STATEMENT OF ACCOUNTS-RESTRICTED FUNDS Nov YIELD Dec YIELD 11/30/2021 12/31/2021
US Bank/Series A Bonds Reserve Fund/Motes mature 4/8/21 MktVal 1.74 1.74 $3,069,529.12 $3,069,134.01
US Bank/Series A Bonds Debt Service Fund x1oo2 0.00 0.00 $975,431.58 $24,151.67
US Bank/Acquisition Fund x1oo3 0.00 0.00 $1.10 $1.10
Nantucket Bank/SHAC Escrow x7038 0.25 0.25 $40,075.97 $40,084.48
Nantucket Bank/NFRM Escrow x9058 0.25 0.25 $10,010.48 $10,012.61
Nantucket Bank/CSMF(Industrial Pk Mitigation) Escrow x1457 0.25 0.25 $43,982.92 $43,992.26
Nantucket Bank/Nabalus Escrow x1473 0.15 0.15 $1,660.14 $1,660.35
Nantucket Bank/MGC Golf Capital Reserve 0.25 0.25 $262,269.98 $254,972.68
Nantucket Bank/SGC Capital Reserve 0.25 0.25 $391,375.40 $391,458.50
Nantucket Bank/NGM Management Reserve 0.25 0.25 $19,418.90 $100.00
Hingham Savings/Marble Reserve CD matures 8/29/2022 0.40 0.40 $226,690.03 $226,767.05
Citizens Bank/Rackemann Sawyer Acquisition Escrow $627,000.00 $627,000.00
TOTAL RESTRICTED FUNDS: $5,667,445.62 $4,689,334.71
TOTAL FUNDS: $61,007,479.94 $63,856,714.67
BONDS: Principal Outstanding Payment Due Annual Payments
2009 Series A Issue $220,000 Interest due 1/1/22,Principal and Interest due 7/1/22 $226,490.00
(Final principal payment 7/1/2022)
2012 Series A Issue $4,115,000 Principal and Interest due 2/15/22,Interest due 8/15/22 $421,887.50
(Final principal payment 2/15/2032)
2016 Series A Refunding Bond $5,780,000 Interest due 6/1/22,Principal and Interest due 12/1/22 $1,063,400.00
(Final principal payment 12/1/2027)
TOTAL BONDS: $10,115,000 TOTAL ANNUAL BOND PAYMENTS: $1,711,777.50
NOTES: Principal Outstanding Payment Due Annual Payments
Marble Note#19 $1,700,000 Interest of$25,768.60 due 3/9/22,6/9/22,9/9/22,12/9/22 $103,074.40
Hays Note#37 $1,333,333 Principal due 6/12/22 $1,333,333.33
Larrabee Note#38 $1,750,000 Principal due 1/6/22 $1,750,000.00
TOTAL NOTES: $4,783,333 TOTAL ANNUAL NOTE PAYMENTS: $3,186,407.73
TOTAL DEBT: $14,898,333 TOTAL ANNUAL DEBT PAYMENTS: $4,898,185.23
*A 12-month CD with the benefit of withdrawing at any time,if needed,without penalty. STATEMNTFY22
r__ DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of January 25, 2022
1. Sconset Golf Course—Financial Reports December 2021
2. Miacomet Golf Course—Financial Reports December 2021
3. 2022 Proposed Golf Rates
4. SGC 2022 Draft Budget
5. MGC 2022 Draft Budget
6. MGC 2022 Tournament Schedule
7. Letter of Request—Nantucket Island Surf School
8. Letter of Request—Nantucket Half Marathon Proposal
9. Event Request Form— Sarah Ericksen/Christopher Kirk Wedding
10. Event Request Form—The Great Nantucket Duck Race
11. 2022 Work Plan Draft
12. Amended Agenda Procedures and Public Information Policy Draft
13. "M"Releases of Liens (see transfer business for record nos.)
14. Land Bank Financial Statements—December 2021
15. Check Warrant Summary dated January 25,2022
16. 2012A Series Bond Semi-Annual Bond Warrant dated January 25,2022
_I
TRANSFER BUSINESS
f Nantucket Land Bank Commission
Regular Meeting of January 25, 2022
1. "M"Exemption Update:
a. Five-Year Domicile and Ownership Compliance—Releases of Liens:
No. 38146 Alana D. Cullen
No. 38147 Riley Fredericks and Peter T. Kaizer
No. 38166 Jason Perkins and Kelsey Perkins
No. 38177 Edward T. Sullivan and Rachael Sullivan