HomeMy WebLinkAbout12-14-21 •
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Town of Nantucket 2022 JAN 13
1 NANTUCKET MEMORIAL AIRPORT
14 Airport Road.
Nantucket Island, Massachusetts 02554
Thomas M.Rafter,Airport Manager ACk Commissioners
Phone:(508)325-5300 Arthur D.Gasbarro,Chairman
Fax: (508)325-5306 Andrea N.Planzer,Vice Chair
Anthony G.Bouscaren
Jeanette D.Topham
Philip Marks III
AIRPORT COMMISSION MEETING
December 14,2021
' he meeting was called to)prder,at`5:09,::pm=by-,Chai n n.Arthur Gasbarro with the following. y, ,
Commissioners present: Jeanette Topham; Andrea Planzer, Phillip Marks, and Anthony
Bouscaren.
This meeting was conducted remotely by video conference via Zoom app and posted after the
meeting on the Town'of Nantucket YouTube Channel
Airport employees'present were: Tom Rafter, Airport Manager,Noah Karberg,Assistant Airport
Manager, Jamie .Sandsbury, Business and Finance Manager, Katy"Perales,,Office Manager,
Lillian Sylvia,Administrative Assistant and Boyana Stoykova-Nelson,_Administrative Assistant.
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Mr Gasbarro read the:Town's,virtual meeting statement.,
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Mr. Gasbarro announced the meeting was being audio and video.recorded.
Mr. Gasbarro asked for comments on the'Agenda;-hearing none,the Agenda was adopted.
Mr. Marks made a Motion,to approve the 11/9/21 draft minutes:.Second by Ms. Planzer and
Passed by the following roll call:vote;_
Mr.Bouscaren-Aye _ _-- -•
Ms.Planzer-Aye
Mr.Marks-Aye
Ms.Topham-Aye
Mr. Gasbarro-Aye
Ms. Planzer made a Motion to ratify the 11/17/21 and 12/1/21 Warrants. Second by Mr. Marks
and Passed by the following roll call vote:
Mr.Bouscaren-Aye
Ms. Planzer-Aye
Mr.Marks-Aye
Ms. Topham-Aye
Mr. Gasbarro-Aye
Public Comment
None.
Pending Leases/Contracts — Mr. Rafter presented for approval the following agreements and
contracts.
+ Anderson & Krieger- Letter of Agreement for legal services for general matters for
calendar year 2022.
• TRAC Builders Inc: Change Order No. 1 for Fuel Farm Rehabilitation-phase III in the
amount of $46,070 for site conditions and configuration adjustments. New contract
amount including amendment is$3,294,069.80
+ Jacobs Engineering Group- Supplemental agreement No. 6 to reconstruct, strengthen,
mark, light and sign taxiway E in the amount of$87,091 for additional scope to include
material testing for ATC. New contract amount including the amendment is
$1,779,427.20.
4- Jacobs Engineering Group- Supplemental agreement No. 4 for fuel farm rehabilitation-
phase III in the amount_of=$9';633.:for additional scope to include material testing for
ATC.New contract.amount includii g::t,ie`ameridment is$396,541�
Mr. Bouscaren made:a Motion to•approve the,letter-of!agreement and contract amendments as
shown on exhibit 1 Second by_Ms•.Planter and Passed by:the;following,roll call vote-
Mr.Bouscaren-Aye. •
Ms.Planter=Aye • =
Mr.Marks-Aye
Ms. Toplain-Aye uY •
Mr. Gasbarro-Aye ' -
Pending Matters-Mr.Rafter reported on: =
091019-01 Capital Approval Process/Home Rule Petition-Mr.?Karberg recently reached out to
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Senator Cyr's office expressing the'importance of getting this home rule petition passed.It is
currently in the third reading.Tlis'action is-timely as the FAA has moved'their deadline for grant
applications from May 1st to April I1'1._ -
071420-03 Per-a PolyfluoroalkytSubstances:(PFAS)Investigation Update-Mr.Karberg
gave an update on the PFAS investigation Status Table:;Mr:Karberg noted that a column for Sun
Island had been added to the table-initially;in-response to a high ground water sample in the
runway 24 approach that appears to have off airport origins.Bottled water was provided out of an
abundance of caution to a property owner,but further research showed that the owners well was
located much further to the West and was discontinued.No further action is needed in this area.
All data and report are available via website,www.ack-pfas.com.
Task Order/Phase 2 Status-Weston Solutions collected an additional six(6)soil samples adjacent
to Monohanset Road to confirm crossing location of the water main and expect this data next
week. This data will be used to inform storage requirements for any surplus soil.This sampling
contingency is already covered in an executed task order.Weston Solutions staff installed
transducers, or water level monitors,in six(6)temporary monitoring wells on the.Airport. They
are generating data every 30 minutes and will be used to log seasonal variations in water levels
and generate more robust input to groundwater flow models.Blackwell Associates is scheduled to
resurvey the existing wells on the Airport,as well as any newly installed wells.This will also be
used to generate updated ground water flow information. Starting to receive groundwater grab
sampling data from the Licensed Site Professional(LSP)that were taken during the months of
12/14/21 Airport Commission Meeting Page 2 of 9
November and December.This information should prove helpful for plume monitoring and
identifying how individual AFFF application site may be impacting specific downgradient wells.
This data and the next IRA status report are anticipated to be shared with the Commission in •
February.
Water Service Project-Of six(6)residences requiring water services,five(5)have the new
service installed to the house.Hoping that the interior plumbing work will be completed by the
next Commission meeting.Currently working around a complication with the sixth home
regarding the utility survey,as a utility was not marked and needs to be worked around:There is a
seventh home where initial work was delayed over an access agreement discussion.This home
has a completed curb stop,but the private excavation has not been started.Working to catch up
on this home.
Water Main Project-Project is moving forward with installation of water mains and curb stops in
place from Woodland Drive,past Webster Road and into the cul-de-sac area of Skyline Drive.
This work is expected to be completed::at•close of business today. The Madequecham Valley
Road branch work started yesterday;evening with=anTover night'session to initiate the directional
s • drill component across the:appr6 ch to Runway 6 Work wiI continue tonight on the same }s
directional drilling and then moving down into the three' 3)areas along Madequecham Valley
Road,that also involve-a directional'drill"approach.NOTAMS are out for the runway closure and
the public has been.notified regarding nighttime closures on'-Madequecliam Valley Road.
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Public Communication-the website has been updated with project,schedule,and look ahead,
which can be found at;www'.ack-pfas.com.There has been contact`with a number of residents on
various project is`sies.These issues include,general project interest and questions in response to
seeing Robert B Our Company mobilize and beginning,work:There have.been questions from
homeowners regarding driveway,home access and traffic routing.Also received a letter from a
resident with a,number'of questions related to the Airport's PFAS investigatibn;and the Airport
and Town's mitigation response;'The letter and the Airport's response is included in the packet.
Mr.Bouscaren recommended:having an in-person meeting with Mr.Mackay,who submitted the
;letter regarding the Airport's PFAS.investigation and'the Airport and;Towns mitigation response.
And explain to him that we are not legally able to divert Airport money to provide town water to
somebody who's PFAS'levels`are below 20 Parts'Per Trillion.Mr Rafter recommended inviting
the town to this meeting as well:TheCommission agreed to have Mr.Karberg talk to the Town
and set up an in-person meeting with Mr.MacKay:
Mr.Marks asked if there are anticipated closures on Bunker Road due to the Water Main project.
Mr.Karberg explained that there will be no closures on Bunker Road.Mr.Karberg believes that
they will be pulling a pipe as a unit down Madaquecham Valley Road during the night work, and
that may be the only short-term affect.
Mr.Marks asked if the sampling that is coming in is showing the flow patterns that we expected.
Mr.Karberg explained the results will be coming within the next month.
121421-01 Ratify FAA Airport Rescue Grant Agreement-$2,145,648-Mr. Gasbarro reported
the request of the ratification for an FAA Grant Agreement for Airport Rescue in the amount of
$2,145;648.
Mr.Bouscaren made a Motion to ratify the FAA Airport Rescue Grant Agreement in the amount
of$2,145,648. Second by Ms.Planer and Passed by the following roll call vote-
12/14/21 Airport Commission Meeting Page 3 of 9
Mr.Bouscaren-Aye
Ms.Planzer-Aye
Mr.'Marks..Aye
Ms. Topham-Aye
Mr. Gasbarro-Aye
110921-01 Rates and Charges Public Hearing proposed to be scheduled for January 11,
2022-Mr.Rafter briefed the Commission on the changes anticipated for the Rates and Charges,
that include adding some fees and changing some methodologies.
Mr.Karberg reviewed a quick presentation on the Rate and Charges regarding the following-
o Background
o Focus on Terminal Scheduled Service
o Terminal Scheduled Service
-Method Change
-Assessment Changes " "
o Other Rate Chan `es' �` �" " )' ' •
o Ramp Fee&Draft Policy Background - •
Mr.Karberg reviewed'the.draft policy for terminal airline tenant rates and;charges revision ramp
fee phase-in period.':Will be looking for Commission approval at the January Commission
Meeting.
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Mr.Karberg explained-that thereis a breakout on.the Airports three year enplanements that was
used to generate the terminal-Common Use charge and a red-lined tracked.chariges document of
the Rates and'Charges of the-proposed,changes for the public hearing'included in the packet.
Mr.Bouscarer asked,if this'information has been given to the Airlines.Mr.Karberg explained
that a formal meeting with the Airlines-has been held as well'as email correspondence.Mr.
Karberg explained=the:main feedback received from Airlines was regarding the ramp fee.
Mr.Rafter explained and thanked'Mr.Karberg for also working on the Airline Leases,which tie
into the Rates and Charges
Mr. Gasbarro asked that the current CIP be iricluded for the'Public Hearing on January 11,2022.
121421-02 Declaration of Surplus Property 14 Airport Road Parcel- Concession Space-Mr.
Rafter reported this to be the first step in the issuance of a Request for Proposal(RFP)for the
concession space in the seasonal hold room.
Ms.Planzer made a Motion to declare 14 Airport Road Concession Space as surplus property.
Second by Mr.Marks and Passed by the following roll call vote-
Mr.Bouscaren-Aye
Ms.Planzer-Aye
Mr.Marks-Aye
Ms. Topham-Aye
Mr. Gasbarro-Aye
12/14/21 Airport Commission Meeting Page 4 of 9
• Finance-Mr.Rafter reported on: • •
110921-03 FY23 Final Operating Budget- Mr. Rafter reviewed the final operating
budget for FY23. Mr. Rafter and Jamie Sandsbury, Business and Finance Manager, met
with the Town Manager and reviewed the budget. The changes from the draft shown at
the November 9,2021 meeting include the debt service was decreased due to refinancing
at a net decrease of$17,000. Insurance was increased $10,000 per the Town's estimate,
resulting in Professional Services being adjusted by $7,000 to rebalance the.budget. The
fuel farm revolver will be lowered from $5.5 Million to $4.5 Million. The fin comm
column was removed at Mr. Bouscaren' s request. The PFC and Stability balance has
been updated through November 2021 and will continue to be updated and changed with
the most current information. Still have not received the retained earnings number.
Ms. Planzer made a Motion to approve the Final FY23 Budget. Second by Mr.
Bouscaren and Passed by,the following roll call`v-ote-
Mr.Bouscaren-Aye
, Ms.Planzer Aye }� °�; ,_.
Mr Marks Aye:
Ms.,Topham-Aye
Mr.;Gasbarro-Aye '
Manager's Report
Project Updates`-Mr:Rafter reported: ' '
• Taxiway,; E- "-Physical-work is on hold:for the season. Working I on PFAS concerns,
decommissioning of 12-30 and paving the North Ramp. Work is anticipated to start back
up again in,March 2022. Recently.received a grant award letter from MassDot associated
with the work at the'intersection.of Fox Trot.and the GA.paving on the North Apron.
• Security-Project Phase'II-Contractor replaced one'Of the three'automatic doors they are
replacing m the main terminal:.The other two doors were measured incorrectly and will
be installed iri February 2022. ;
+ Fuel Farm Rehabilitation-:Work,continues.:'The skids for the'new Fuel Farm are due in
January. Schedule was slightly delayed::due to.the Presidential visit. Still anticipate and
January/February completion:= _
+ Runway 12-30 Decommissioning_-.The_contractor from the Taxiway E project has
expressed interest in completing the work in the Spring. Moving forward with obtaining
price and change order. Will also be working on Airport certifications needed and forms
that need to be filed.
4- Crew Quarters- Working on Request for Proposal for an Owners Project Manager
(OPM).Will then begin working on developing a scope of work for the architect.
+ Hangar Development- Continuing lease negotiations with Mr. Turner. Held a meeting
with the contractor for Mr. Hagedorn's hangar to clarify some items and review the
tenant construction alteration application. Mr. Hagedorn's hangar is anticipated to be
completed by March 2022.
+ Water Main Project- Mr. Karberg updated in the PFAS Investigation Update of the
Agenda.
RFP/IFB Bid Status—Mr.Rafter reported on:
Security System Maintenance Program- Working to have RFQ for a contract for
maintenance and security system.
12/14/21 Airport Commission Meeting Page 5 of 9
+ Terminal Space Optimization- CHA was selected as the Owners Project Manager
(OPM).In the process of negotiating the contract.
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+ Rental.Cars-Received three(3)proposals and are under review.
• HVAC Terminal Project-Bids were due December 3, 2021 and received none. This is
the second or third time these have gone out receiving no bids.
• OPM Crew Quarters- RFP is being developed for an OPM for the Crew Quarters
project.
Operations—Mr.Rafter reported:
i. Fuel Supply Issue- Met with the Steamship Authority representatives regarding the
fuel supply issue and concerns. Looking to improve the communication and coordination
with them. Through some of the technology on the Fuel Farm Rehabilitation we will be
able to provide remote monitoring to other parties,which should be helpful.
+ Extraordinary performance by all staff for the Presidential visit, specifically thanking
Preston Harimon, Operations Superintendent and Noah Karberg, Assistant Airport
Manager.
+ Holiday Sales including::both:ThanksgivingThOriksgiv.ing:anCISfroll weekend were down 8% or
•)` $27,000 over 2019;;du 'to the TFR;associated witl"i the'traffi_c, }' '
+ Maintenance is working on lastminute equipment;and material`checks on snow removal.
9- Operations department held their annual preseason-meeting with all of the users on snow
removal.
9 Met with;TSA and Airlines regarding the Airport Family Plan.
+ Operations'department in the process of reviewing and updating our Surface Movement
Guidance,landControl System(SMGCS).
.• Mooney Flying.Association has expressed_interest to do a Mooney flyin at the Airport in.
the Fall 2023:Still gathering more.information:The Commission agreed this would be a
great event if it can be accommodated: -.".
Statistics—Mr..Rafter-reviewed:the October 2021 Statistics:
• Operations are down 8.03%from October 2020; and up 22:60%o from last FYTD.
• Enplanements'are up-1,36.73%from October 2020;and.up 165;01,%o from last FYTD.
+ Jet A Gallons are up,40:17%from October 2020; and up 43.85%from last FYTD.
+ Jet A Gallons are down'.89%from.November"2020';
• AvGas Gallons are up`8:85%o from`October2020; and-up 18 17%from last FYTD.'
• AvGas Gallons are up 6p58%'from November 2020.: -
+ Freight is down 8.34%from October.2020 and up 25.62%from last FYTD.
+ 4 Noise Complaints were filed for October 2021 compared to 12 in October 2020.
Personnel Report-Mr.Rafter reported on:
9 Lillian Sylvia's,Administrative Assistant, last day of work is Friday,December 17,2021.
9- In the process of filling the Compliance Manager position that was left vacant when
David Sylvia took over as Security Coordinator position.
Commissioners Comments-
121421-03 2022 Commission Meeting Calendar- Katy Perales, Office Manager
explained that the Calendar shows the Commission meetings as being held on the second
Tuesday of each month in 2022. The Commission agreed to these dates for 2022. Mr.
Rafter explained that Ms. Perales has been in touch with Erica Mooney in the Town and
that the Airport will be moved to in person meetings once the trailer is available and the
Town goes back to in person meetings.
12/14/21 Airport Commission Meeting Page 6 of 9
Mr. Marks asked if there was a way to link the packet items. Mr. Gasbarro explained that the
bookmark feature is helpful when going through the packet.
' Public Comment- ' •
None.
Having no further business for Open Session, Ms. Topham made a Motion to go into Executive
Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review
Executive Session Minutes as enumerated on the Agenda; Clause 3: To discuss strategy with
respect to collective bargaining, where the Chair has determined that an open session may have
detrimental effect on the bargaining position of the Airport Commission. Clause 3: To discuss
strategy with respect to the litigation regarding Walsh, where the Chair has determined that an
open session may have detrimental effect on the litigating position of the Airport Commission:
Second by Mr.Marks and Passed unanimously,by the following roll-call vote:
Mr.Bouscaren-Aye
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Ms.Planzer-Aye
'fr, "Mr.Masks-Aye
Ms. Topham Aye!,
Mr. Gasbarro Aye
Meeting adjourned at6:01pm ;
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Respectfully submitted, ;
Lillian Sylvia,Recorder
12/14/21 Airport Commission Meeting Page 7 of 9
Master List of Documents Used
• 12/14//21 Agenda including Exhibit 1 •
11/921 Draft Minutes
11/17/21 Warrant Approvals •
12/1/21 Warrant Approvals
Anderson&Krieger Letter of Agreement
TRAC Builders Inc.Change Order No. 1
Jacobs Engineering Group Supplemental.Agreement No.6-Reconstruct,Strengthen,Mark,Light&Sign
Taxiway E(Handout)
Jacobs Engineering Group Supplemental Agreement No.4-Fuel Farm Rehabilitation-Phase III
PFAS Investigation Status Table
PFAS MacKay Email Correspondence
FAA AIP 78 Grant-Airport Rescue
Rate and Charges Presentation Slides
Rates and Charges Redlined Track Changes
Rates and Charges Enplanements Calculations.
Terminal Airline Tenant Rates and Charges Revisions:Ramp:Fee-Phase-In Period Policy
• Declaratiop of Surplus Property 14 Airport Road Parcel Concession}Space
FY23 Final Operating Budget'-(Handout) `,
October 2021 Monthly Statistical Report . t.l..
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12/14/21 Airport Commission Meeting Page 8 of 9