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Home My WebLink About2020-12-10 CapProCom Minutes for December 10,2020;adopted Aug. 18,2021 t. V. I \ ! 'NN CLEF, - Town of Nantucket o. 2021 • Capital Program Committee At,G 20 AM 9. 48 � ��. www.nantucket ma.gov Members: Stephen Welch (Chair), Pete Kaizer (vice chair), Richard Hussey (Secretary), Christy Kickham, Peter McEachern,Jason Bridges, Kristie Ferrantella MINUTES Thursday, December 10, 2020 This meeting was held via remote participation using ZOOM and YouTube, Pursuant to Governor Bakers March 12, 2020 Order Regarding Open Meeting I .aav Called to order at 10:03 a.m. and Announcements made. Staff: Richard Sears, Assistant Director Finance; Alexandria Penta, Financial Analyst; Tern- Norton,Town Minutes Attending Members: Welch, Kaizer, Hussey, Kickham, Bridges Absent Members: McEachern, Ferrantella I,ate arrival: Bridges, 10:36: a.m. Documents used: Copy of minutes for November 12, 17, & 19, 2020; CapCom Worksheet - Rankings of Relative Importance (RORI) (12/10/20) Agenda: Motion Motion to Adopt the agenda. (made by: Hussey) (seconded) Roll-call Vote Carried 4-0//Husse Kickham, Kaizer, and Welch-a'e I. PUBLIC COMMENTS None II. RORI WORKING SESSION Discussion Welch — We will try to resolve the RORIs by ranking for forwarding our recommendations to the Finance Committee (FinCom). He put together a CapCom Worksheet for Ranking of Relative Importance. Kaizer—Would prefer a full board to vote but we are under a time limit. Kickham—A full board would be great, but we also have to move forward. Hussey—He too would prefer a full board. Welch — His concern with not producing something for FinCom and Select Board is that there has been in the past issues with their schedules to have something in December. Another report, we are going to have discussions on funding that need to be resolved in early January; whether or not we vote today won't impact that. Asked Mr. Sears thoughts on meetings to discuss capital projects. Sears — He took the Select Board through the Town Manager's recommendations on capital projects. There were few questions other than Ms. Ferrantella asked about the debt exclusion. He doesn't get a sense there is an urgency to have this tomorrow. Welch — He's concerned we won't have much time for a discussion on funding sources if we put this off another week. We might not need a lot of time, but he wanted to point that out. Sears —Asked the process regarding funding sources. Welch —We first discuss the merit of the request regarding the community's needs. Mr. Turbitt gives his recommendations on funding sources; we discuss if the sources are reasonable and the overall dollar amount; then the information is entered into the report from which we can determine the tax impact. He's inclined to vote on these; if there is a difference, we can reconcile that in our report. A bulk of these requests were brought forward from last year since they were not advanced to Town Meeting. Page 1 of 3 Cap1'roCom Minutes for December 10,2020; adopted_dug. I Hussey In Mr. Sears presentation to the Select Board, there were 5 changes in the dollar amounts. Asked about the importance of updating the worksheet with those changes. Sears — Mr. 'Turbitt told him that given CapCom was working on RORIs, it wasn't necessar.- since RORIs don't reference funding. Welch —He disagrees with that assessment because though cost increase doesn't impact merit. _t does impact whether or not CapCom would recommend moving forward at the new dollar or at a lesser cost. He thought there would be funding on Wain Drive. Sears — "There is $1.5m in State grants available for Waitt Drive. It was left at Sam for the sl3 presentation. Welch— I ixplained how CapCom tracks the off-set in the report. Kickham — If we aren't against the wall, we should wait to vote. Suggested polling who co id make next week's meeting or finding a time when we can all come. Kaizer— Agrees. The vote requires full attendance since everyone takes time to vet the requests. Welch — He too would prefer everyone could be here. He's okay with holding off though it might kick up dust outside CapCom. Kickham Asked to be sent the CapCom Worksheet. Noted that he looks at the cost of each request; it factors in to how he rates the RORIs. Kaizer— Based upon the four here today, asked if there are any conflicts for next week. At least the four of us will be here next week. Welch — Asked if CapCom gives recommendations, with Finance be working on funding sources. Sears — From the perspective of Town Manager, the trench equipment is not recommended. and wire feasibility study is not recommended so they won't have a funding source. Welch — Holding off a week isn't the end-all of things. Suggested holding the discussion Of the actual requests; we are a quorum and will attend next week. Asked Mr. Sears to send an email to members with the dollar amount differences on requests with different amounts. Hussey — If Mr. Sears sends the Select Board presentation along with the Worksheet to member, he feels that will be sufficient. Welch — Mr. Sears can send that information out and he will incorporate funding sources into the requests. Sears —A big one is DPW - Facilities, is S4.35m; the request will be S6.5m and will be proposed as facilities borrowing mechanism. Welch —Now that it is more formalized, asked to include the alpha-numeric code. Bridges — Asked if there is a way he can help explain how it got here to Select Board and I'inCom. Scars — It isn't about doing the borrowing; it is about marrying up the activities. He can update the Worksheet with the information presented to Select Board. The next big one is a reduction in cobblestones by $250,000. Road Improvements was reduced to S1.25m. Item 36 wasn't part of TM's recommendations. Nobadeer Field Artificial Turf Improvements was moved out to FY2024so isn't shown any longer. Campus-wide Improvements reduced to S1m. Harbor Plan reduced to $100,000. Island-wide Underground Wiring Feasibility Study was removed from FY2022. No change to any Enterprise Fund projects. Welch—We had $5m design for construction for Our Island Home :OIH asked its status. Sears — That is not being put forth as an FY2022 request. We will probably need to set aside $3.5m in free cash for OIH operations. Welch — Reviewed the changes to ensure he correctly understood them. We will need numbers as they arc and include in our comments, the Town Manager's recommended changes. Kickham — Regarding the trench-rescue equipment, Chief Murphy is doing his part by bringing it forward; we get it even- year and we knock it down every year. Hopefully we would never have to use it but thinks, should we ever come into a situation where the Town was liable, and the request hadn't been approved, the $200,000 investment would be worth it. Page 2 of 3 CapProCom Minutes for December 10,2020;adopted Aug. 18,2021 Welch— Asked Mr. Bridges availability for next week's meeting. Motion No action taken at this time. Roll-call Vote N/A III. OTHER BUSINESS 1. Green Sheet/Committee Reports a. None 2. Good of the Order a. Welch—Reviewed subjects for up-coming discussions. 3. Date of the next meeting a. Thursday, December 17, 2020. IV. APPROVE MINUTES 1. November 12, 2020 2. November 17, 2020 3. November 19, 2020 Motion No action taken at this time. Roll-call Vote N/A Adjournment: Motion Motion to Adjourn at 10:54 a.m. (made by: Kaizer) (seconded) Roll-call Vote Carried 5-0//Kaizer, Hussey,Kickham,Bridges, and Welch-aye Submitted by: Terry I.. Norton Page 3 of 3