HomeMy WebLinkAbout2020-10-27 AGENDA
A N UCKE
Nantucket Land Bank Commission ,-�� s
Regular Meeting of October 27, 2020 i " {N C L E ;
[1 Remote Participation via Zoom(see below*)
2020 NOV 18 PM I: 13
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
1. PUBLIC COMMENT/ STAFF ANNOUNCEMENTS
2. GOLF BUSINESS
a. Sconset Golf Course—Manager's Monthly Review
b. Miacomet Golf Course—Manager's Monthly Review
c. Miacomet Golf Course—Capital Request/Screens
d. Warrant Authorization— Golf Capital Funds Transfer Request
3. PROPERTY MANAGEMENT
a. Encroachment Policy Review and Approval
b. Property Maintenance Equipment—Request
c. Lily Pond Restoration Project—Update
d. Natural Resource Conservation Service Site Visits—Update
e. All Properties—Questions, Comments, Suggestions
r 1 4. APPROVAL OF MINUTES
a. Regular Meeting of October 13, 2020
5. TRANSFER BUSINESS
a. "M"Exemptions Update—Release of Liens
6. FINANCIAL BUSINESS
a. Monthly Financial Report— September
b. Warrant Authorization—Cash Disbursement
7. REGULAR BUSINESS
a. Draft Land Bank Informational Brochure - Review
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6[G.L. c. 30A, 21(a)(6)]. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties. The Commission will not reconvene in open session at the
conclusion of executive session.
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
ADJOURNMENT
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OFFICE OF THE GOVERNOR
COMMONWEALTH OF MASSACHUSETTS
STATE HOUSE"BOSTON,MA 02133
(617)725-4000
•CHARLES O.BAKERKARYte E,POLITO
GOVERNOR LIEUTENANT GOVERNOR II
O 11 suSt'.t!;NDING CERTAIN PROVISIONS
OF THE Opol MVIEETJNG LAW,G.L.c 30A,§20
Charles D,Baker,Governor of the Commonwealth
WHEREAS,ori March 10,2020,F,
of Massachusetts,acting pursuant to the powers provided by Chapter 639 of the Acts 011950
and Section,2A.of Chapter 17 of the General Laws,declared that there now exists in the
Commonwealth of Massachusetts a state of emergency due to the outbreak of the 2019 novel
Coronavirus("COVJD-l9");and
W1tER.EAS,many important functions of State and Local Government are executed by
"public bodies,"as that term is defined in G.L.c.30A,§18,in meetings that ate open to the
public,consistent with the requirements of law and sound public policy and in order to ensure
active public engagement with,contribution to,and oversight of the functions:of government;
and
WHEREAS,both.the Federal Centers for Disease Control and Prevention("CDC")and
the Massachusetts Department of Public Health("DP111 have advised residents to take extra
measures to put distance between themselves and other people to further reduce the risk of being
exposed to COVlD-19. Additionally,the CDC and DPH have advised high-risk individuals,
including people over the age of 60,anyone with undetlying health conditions or a weakened
immune system,and pregnant women,to avoid large gatherings.
WHEREAS,R1i AS,sections 7,8,and 8A of Chapter 639 of the Acts of 1950 authorize the
Governor,during the effective period of a declared emergency,to exercise authority over public
assemblages as necessary to proteet.the health and safety of persons;soul
WHEREAS,low-cost telephone,social media,and other intemet based technologies are
currently available that will permit the convening of a public body through virtual mens and
allow roar-time public access to the activities of the public body;and
WHEREAS section 20 of chapter 30A and implementing regelations issued by the
Attorney General currently authorize remote participation by members of a public body,subject
to certain linnitations;
J
rrcn in ow Itmrtue rues
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NOW THEREFORE!,,I hereby order the following: 1
(1) A public body,as defined in section 18 of chapter 30A of the General Laws,is
hereby relieved from the requirement of section 20 of chapter 30A.that it conduct its meetings in
a public place that is open and physically accessibleto the public,provided that the public body
makes provision to ensure public access to the deliberations of the public body for interested
members of the public through adequate,alternative means.
Adequate,alternative means of public access shall mean measures that provide
transparency and permit timely and effective public access to the deliberations of the public
body. Such means may include,without limitation,providing public access through telephone,
intetnet,or satellite enabled audio or video conferencing or any ether technology that enables the
public to clearly follow the proceedings of the public body while those activities are occurring,
Where allowance for active,real.time partieipation by members of the public is a specific
requirement of a general or special la or regulation,or a local ordinance or by-law,pursuant to
which the proceeding is conducted,any alternative means of public access must provide for such
participation.
A municipal public body that for reasons of economic hardship and despite best efforts is
unable to provide alternative means of public access that will enable the public to follow the
proceedings of the municipal public body as those activities are occurring in real time may
instead post on its municipal website a full and complete transcript,recording,or other
comprehensive record of the proceedings as soon as practicable upon conclusion of the
proceedings, This paragraph shall not apply to proceedings that are conducted pursuant to a
general or special law or regulation,or a local ordinance or by-law,that requires allowance for ••
active participation by members of the public,
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A public body must offer its selected alternative means of access to its proceedings
without subscription,toll,or similar charge to the public.
(2) Public bodies are hereby authorized to allow remote participation by all members in
any meeting of the public body. The requirement that a quorum of the body and the chair be
physically present at a specified meeting location,as provided in G.L, c.30A, §20(d)and in
940 CMR 29,10(4)(b),is hereby suspended.
(3) A public body that elects to conduct its proceedings under the relief provided in
sections(1)or(2)above shall ensure that any party entitled or required to appear before it shall •
be able to do so through remote means,as if the party were a member of the public body and
participating remotely as provided in section(2),
(4) All other provisions of sections 18 to 25 of chapter 30A and the Attorney General's
Implementing regulations shall otherwise remain unchanged and fully applicable to the activities
of public)bodies,
This Order is effective immediately and shall remain in effect until rescinded or until the
State of Emergency is terminated,whichever happens first,
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Given inBoston nt dANI M this 1.2tb day of
Marolt,two thousand and twenty.
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CHARLES D.BAKER 1
DOVE OR '
. •Cotn ouweatth.oflvIassachusetts
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MINUTES
Nantucket Land Bank Commission
Regular Meeting of October 27,2020
Remote Meeting Via Zoom
The meeting took place via remote participation via Zoom pursuant to Governor Baker's March 12,
2020 Order regarding the Open Meeting Law(attached).
CALL TO ORDER: 4:00 p.m.
PRESENT: Mark Donato, Kristina Jelleme,Neil Paterson, Allen Reinhard, John Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Marian Wilson,Assistant Administrator; Rachael
Freeman, Environmental Coordinator.
Miacomet Golf Course ("MGC') General Manager, Alan Costa, and MGC Director of Agronomy,
Sean Oberly were also present at call to order.
I. CONVENE IN OPEN SESSION:
A. CITIZEN BUSINESS/ANNOUNCEMENTS: Ms. Bell reported that the Land Bank
had closed on the real estate acquisition of 15 Commercial Wharf and 65 and 67 Easton Street on
October 22, 2020.
B. GOLF BUSINESS:
1. Sconset Golf Course—Manager's Monthly Review: The Commission reviewed
the balance sheet and profit and loss comparisons for September 30, 2020, as well as the check
register and profit and loss statement by department. Mr. Costa reported that the course had a very
good year.
2. Miacomet Golf Course ("MGC")—Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparisons for September 30, 2020, as well as the
check register and profit and loss statement by department. Mr. Costa stated the course remained
busy throughout the month; however, the course traffic was beginning to slow down as the off
season approached.
3. Miacomet Golf Course ("MGC")—Capital Request/Screens: Mr. Costa reviewed
an estimate from Cape Cod Retractable Inc. for the purchase and installation of additional
motorized screens to enclose the outdoor patio so dining could continue in the off season. A motion
was made by Commissioner Stackpole and duly seconded by Commissioner Reinhard to approve
the request in the amount of$63,900.00 from the Golf Capital Reserve account. A roll call vote was
taken on the motion: Mark Donato-Aye; Kristina Jelleme-Aye;Neil Paterson-Aye; Allen Reinhard-
Aye; John Stackpole-Aye.
Land Bank Commission Page 2
October 27, 2020
4. Warrant Authorization—Golf Capital Funds Transfer Request: A motion was
made by Commissioner Stackpole and duly seconded by Commissioner Reinhard to execute the
October 27, 2020 warrant document in the amount of$35,857.99 to be provided to Nantucket Golf
Management, Inc. from the Golf Capital Reserve account. A roll call vote was taken on the motion:
Mark Donato-Aye; Kristina Jelleme-Aye;Neil Paterson-Aye; Allen Reinhard-Aye; John Stackpole-
Aye.
Mr. Costa and Mr. Oberly departed the meeting at 4:23 p.m.
C. PROPERTY MANAGEMENT:
1.Encroachment Policy Review and Approval: Ms.Bell reviewed the proposed policy
which detailed the process by which encroachments are to be handled by staff. She explained that a
written policy adopted by the Commission could potentially help save staff time and make
enforcement of Land Bank boundaries easier by making it clear to encroaching abutters how staff
would be responding to these issues. The policy would be uploaded on the Land Bank's website and
included in the first letter to an abutter after discovering the existence of an encroachment. A motion
was made by Commissioner Stackpole and duly seconded by Commissioner Jelleme to approve the
encroachment policy as written. A roll call vote was taken on the motion:Mark Donato-Aye;Kristina
Jelleme-Aye;Neil Paterson-Aye; Allen Reinhard-Aye; John Stackpole-Aye.
2. Property Maintenance Equipment-Request: Mr. Savetsky reviewed a request for a
MT85 Brush Mower and a 9' Sickle Bar Mower for property maintenance. A motion was made by
Commissioner Stackpole and duly seconded by Commissioner Reinhard to approve the equipment
request and authorized the expenditure of$12,720.00 for both items. A roll call vote was taken on the
motion: Mark Donato-Aye; Kristina Jelleme-Aye; Neil Paterson-Aye; Allen Reinhard-Aye; John
Stackpole-Aye.
3. Lily Pond Restoration Project—Update: Ms. Freeman provided a progress update
on the master planning Horsley-Witten is doing for the ecological restoration of Lily Pond. After
reviewing the data collected, Horsely-Witten presented a draft document with on and off-site
improvements for water treatment, attenuation, habitat restoration and enhanced recreational
opportunities. Land Bank staff will review the matrix and provide feedback to Horsely-Witten so
that two restoration designs can be developed.
4. Natural Resource Conservation Service ("NRCS") Site Visits — Update: Ms.
Freeman recounted a meeting with the NRCS,one of the organizations in Massachusetts that provides
funding for agricultural projects. They spent a day visiting all the Land Bank's agricultural properties
(Moors End Farm, Larrabee Farm, Sustainable Nantucket, Eat Fire Spring, and the Millbrook
Heritage Orchard). She was pleased with the site visit and emphasized that NRCS was a great
resource for agricultural expertise as the Land Bank ventures more into the world of farming.
Discussion followed on the need to find a pool of young,motivated farmers who would be willing to
work and improve Land Bank farms in the future.
Land Bank Commission Page 3
October 27, 2020
5. All Properties—Questions, Comments, Suggestions: Chairman Paterson inquired
as to the best way to communicate property management concerns. Mr. Savetsky stated that
Commissioners were always welcome to call the Land Bank office with any requests or questions
and staff would direct the inquiry to the appropriate staff member to answer or attend to the issue.
Ms. Bell suggested that staff could send a reminder to the Commission to submit questions and/or
agenda topics the week prior to Land Bank meetings, which all were in favor of. Additionally, Mr.
Savetsky made the Commission aware that the Land Bank had placed an employment advertisement
in the newspaper for a Facilities and Structures Maintenance Technician.
E. APPROVAL OF MINUTES: A motion was made by Commissioner Reinhard and duly
seconded by Commissioner Stackpole to accept, approve, and release the regular session minutes of
October 13, 2020, as written. A roll call vote was taken on the motion: Mark Donato-Aye; Kristina
Jelleme-Aye;Neil Paterson-Aye; Allen Reinhard-Aye; John Stackpole-Aye.
F. TRANSFER BUSINESS:
1. "M" Exemption Update:
a. Five-Year Domicile and Ownership Compliance—Release of Liens: A
motion was made by Commissioner Reinhard and duly seconded by Commissioner Jelleme to
authorize the issuance of Releases of Liens for the following transfers as a result of the purchasers
fulfilling all of the requirements of Section 12, subsection(-m-):
No. 36745 Christopher A. Wendzicki, Jr. and Laura Arm Cunningham
No. 36831 Kenneth C. Coffin and Erin K. Coffin
No. 36874 Scott Capizzo and Qian Zhong
A roll call vote was taken on the motion: Mark Donato-Aye; Kristina Jelleme-Aye;Neil Paterson-Aye;
Allen Reinhard-Aye; John Stackpole-Aye.
G. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the September 2020
financial report including the balance sheet and income statement previously provided by email.
2. Warrant Authorization—Cash Disbursements: A motion was made by
Commissioner Stackpole and duly seconded by Commissioner Reinhard to execute the October 27,
2020 warrant document in the amount of$89,296.90 to be provided to the county treasurer. A roll
call vote was taken on the motion: Mark Donato-Aye; Kristina Jelleme-Aye; Neil Paterson-Aye;
Allen Reinhard-Aye; John Stackpole-Aye.
H. REGULAR BUSINESS:
1. Draft Land Bank Informational Brochure—Review: Ms. Freeman presented a
Land Bank Commission Page 4
October 27, 2020
iirevised draft of the Land Bank's informational brochure for review. The Commission liked the
design layout and commended staff for a job well done. Mr. Savetsky recommended changing the
color of shading to highlight Land Bank properties slightly more prominently than other
conservation organization's properties.
II. EXECUTIVE SESSION: A motion was made by Commissioner Donato and duly seconded by
Commissioner Stackpole to go into executive session in order to discuss the purchase, exchange,
lease or value of real property and review and approve executive session minutes. A roll call vote
was taken on the motion: Mark Donato-Aye; Kristina Jelleme-Aye;Neil Paterson-Aye; Allen
Reinhard-Aye; John Stackpole-Aye. The Chairman declared under Purpose 6 [G.L. c. 30A,
21(a)(6)]. The Chairman further announced that the Commission would not reconvene in regular
session at the conclusion of executive session.
ADJOURNMENT: Upon a motion made by Commissioner Reinhard and duly seconded by
Commissioner Gliddei, it was VOTED to adjourn at 5:54 p.m.
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Attested to: I l
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Mlel hharr() vt ce_Clr►a t►rnan
Accepted, Approved, and Released by the VOTE
of the Commission this 10th day of November 2020.
"Virl•"1"/
Neil Paterson, Chairman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of October 27, 2020
1. Sconset Golf Course—Financial Reports September 2020
2. Miacomet Golf Course—Financial Reports September 2020
3. MGC Capital Request—Retractable Screens
4. MGC Warrant- Golf Capital Funds Request
5. Encroachment Policy—Draft
6. Land Bank Equipment Request
7. "M" Release of Lien (see transfer business for record no.)
8. NLB Financial Reports—September 2020
9. Check Warrant Summary dated October 27, 2020
10. Land Bank Pamphlet—Draft brochure
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TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of October 27, 2020
1. "M" Exemption Update:
a. Five-Year Domicile and Ownership Compliance—Releases of Liens:
No. 36745 Christopher A. Wendzicki, Jr. and Laura Ann Cunningham
No. 36831 Kenneth C. Coffin and Erin K. Coffin
No. 36874 Scott Capizzo and Qian Zhong
1