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HomeMy WebLinkAbout2020-2-11 AGENDA Nantucket Land Bank Commission Regular Meeting of February 11, 2020 4 `A Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts 2320 MAR 12 AM 11: 143 CALL TO ORDER: 4:00 P.M. A. CONVENE IN OPEN SESSION 1. PUBLIC COMMENT/ STAFF ANNOUNCEMENTS 2. GOLF BUSINESS a. Miacomet Golf Clubhouse—Warrant Authorization b. Miacomet Golf Course—Proposed 2020 Capital Budget c. Sconset Golf Course—Proposed 2020 Capital Budget d. Sconset Golf Course—Capital Fund Discussion 3. PROPERTY MANAGEMENT a. Beechwood Farm—Trail Expansion Proposal b. Maxey Pond—Property Planning Discussion c. Hays Property—Planning Discussion d. Easy Street Park—Construction Update e. Codfish Park Playground— Shade Proposal 4. REGULAR BUSINESS a. 2020 Annual Town Meeting Articles - Discussion 5. APPROVAL OF MINUTES a. Regular Meeting of January 28, 2020 5. TRANSFER BUSINESS a. Current"M" Exemptions b. Current"0" Exemptions c. "M" Exemptions Update—Request for Waiver/Payment/Release of Liens 6. FINANCIAL BUSINESS a. Monthly Transfer Statistics b. Warrant Authorization—Cash Disbursement B. EXECUTIVE SESSION: The Executive Session is for; Purpose 6[G.L. c. 30A, 21(a)(6)]. The particular transactions and parcels of real estate are not identified since disclosure of the property information may have a detrimental impact on the Land Bank's negotiating position with one or more third parties; and for Purpose 3 [G.L. c. 30A, 21(a)(3)]. Discussions concerning strategy with respect to ongoing litigation. The Commission will not reconvene in open session at the conclusion of executive session. 1. Litigation Discussion—The Ceylon Elves, LLC/21 Grove Lane 2. Approval of Executive Session Minutes 3. Real Estate Acquisition C. ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of February 11, 2020 Town of Nantucket Building Conference Room, 16 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:04 p.m. PRESENT: Kristina Jelleme,Neil Paterson, Allen Reinhard, John Stackpole, Richard Glidden. STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator; Rachael Freeman, Environmental Coordinator; Taylor Donovan, Field Ecologist; Guthrie Diamond, Field Ecologist. Inquirer and Mirror Reporter, Brian Bushard was also present at call to order. I. CONVENE IN OPEN SESSION: A. CITIZEN BUSINESS/ANNOUNCEMENTS: None. B. GOLF BUSINESS: x 6 1. Warrant Authorization—Clubhouse Requisition: Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was unanimously VOTED to execute the February 11, 2020, warrant document in the amount of$198,083.85 to be provided to the county treasurer. 2. Miacomet Golf Course ("MGC")—Proposed 2020 Capital Budget: Commissioner Glidden summarized the capital expenditures which were reviewed and discussed by the Golf Capital Workgroup. The following items were recommended for inclusion and approval in the capital budget: (a) two water bottle filling stations for less than$5,000; (b) a baggage storage system in the starter shack for$38,623; and (c)previously approved leases with multi-year payments, including PNC financing at $16,905 and TCF financing for$47,979. Capital items not included at this time were a$50,000 request for the installation of Armor screens to protect the new outdoor seating area from inclement weather and two golf simulators to be installed in the basement of MGC clubhouse for$106,897.50. Commissioner Glidden stated that the committee preferred to wait until after the new facility experienced some use in the shoulder seasons to see whether it really made sense to add the protective screens. Further, Mr. Glidden said that although the projected revenue generated by the simulators would help to offset the initial cost, it did not include the cost of finishing the basement which would need to be done before allowing public use of the space. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Jelleme, it was unanimously VOTED to approve the capital items recommended by the Capital Work Group. 1 Land Bank Commission Page 2 February 11, 2020 3. Sconset Golf Course ("SGC")—Proposed 2020 Capital Budget: Mr. Savetsky explained that there is a payment of$28,935.60 due to PNC Finance for the third year of the leased maintenance equipment. Further, Mr. Savetsky stated that Mr. Oberly informed the Golf Capital work group that he will need to access additional capital funds this year to repair the footpaths at SGC leading from the parking lot as well as 9th hole leading to the clubhouse. He would provide specific details at a later date when estimates have been obtained for the repairs due to heavy usage and erosion. 4. Sconset Golf Course—Capital Fund Discussion: Mr. Savetsky stated that the workgroup was recommending that operating funds in excess of$50,000 should be transferred into a capital reserve fund at the end of every calendar year for future capital expenditures. Accordingly, staff would be drafting a new policy for the Commission's consideration for a vote at the March 10th Land Bank meeting. C. PROPERTY MANAGEMENT: 1. Beechwood Farm—Trail Expansion Proposal: Ms. Freeman displayed an aerial map of the Beechwood farm property including the newly acquired land at 39 and 41 Almanack Pond Road. She reviewed the new trails being proposed by staff to expand the existing trail network on the property. She noted that the field crew planned to get the trails ready by summer, and suggested creating additional parking spaces, and building a boardwalk over existing wetlands to transition into abutting Nantucket Conservation Foundation property. Commissioner Reinhard pointed out a former trail that he would like to be maintained for use. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Reinhard it was unanimously VOTED to approve the proposed trail map and authorize Ms. Freeman to begin the permitting process with the Conservation Commission for the boardwalks on both new trail and former trail. 2. Maxcy Pond-Property Planning Discussion: Ms. Freeman presented an aerial map of Maxcy Pond and noted possible improvements which included abandoning the current access from Madaket Road, making parking area improvements,revegetating certain areas and adding new access points to the pond. Chairman Paterson stated that the Madaket Road access was well used and should not be eliminated but instead repaired and marked as one way to mitigate safety concerns. The rest of the Commission agreed. 3. Hays Property—Planning Discussion: Mr. Savetsky sought input from the Commission on their respective visions for the property, keeping in mind the greater context of how the property would eventually be integrated with the neighboring Bachman and Ottison properties. The Commission felt that the barn and newer section of the main house, along with the pool house, should be removed to open up views on the property,but the original cottage with covered porch could remain and worked into the plan. Further,they agreed that the pool should be removed and filled in as soon as possible due to safety concerns and the property should remain off limits to the public throughout the summer. Ms. Bell recommended that an architect be hired for the demolition and house removal planning and permitting. Mr. Savetsky indicated that given the Commission's desire for a Land Bank presence on the property for oversight as well as a need for employee housing, it was recommended that a returning summer employee with a family should occupy the Land Bank Commission Page 3 February 11, 2020 secondary cottage this summer. Mr. Pollock would assess the guest cottage to determine whether it was suitable for relocation and reuse as employee housing after the summer season. The Commission was in agreement with these recommendations. 4. Easy Street Park—Construction Update: Ms. Bell presented a proposal from the landscape architect Michael Van Valkenburg and Associates for$51,600 for the construction phase of the project. It included six site visits and two soil scientist visits. Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Stackpole, it was unanimously VOTED to approve the proposal. 5. Codfish Park Playground—Shade Proposal: Ms. Freeman displayed a revised landscape plan to provide shade options at the Codfish Park Playground and recapped prior discussions about the shade proposals for the playground. She also confirmed that she had 20 email letters of support in favor of the shade proposal that would accompany the Historic District Commission("HDC") application. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Glidden, it was unanimously VOTED to approve the shade proposal plan and authorize Ms. Freeman to apply for HDC approvals and move the project forward. D. REGULAR BUSINESS: 1. 2020 Annual Town Meeting Articles—Discussion: Ms. Bell stated that she appeared in front of the Finance Committee and reported that they voted to recommend the Land Bank's article requesting the Town's full faith and credit backing for future bonding up to $25,000,000. Additionally, there were two articles affecting Land Bank properties which were concerning to staff. The first involved the Land Bank granting an underground easement to the Town in the Garden by the Sea property to assist with drainage. The second article involved the Land Bank conveying an easement to the Town at the Hays property/2 Milestone Road to make improvements to the milestone rotary. Discussion revolved around the fact that compliance with Article 97 required an exchange for the disposal of any interests in real estate by the Land Bank, and the articles lacked information about what the Town would be exchanging. Ms. Bell indicated that she had reached out and was awaiting a response from the Executive Office of Energy and Environmental Affairs for guidance on what would pass muster under Article 97 for these conveyances. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Glidden, it was unanimously VOTED to inform the Finance Committee to take no action on both articles as they were incomplete. E. APPROVAL OF MINUTES: Upon a motion by made by Commissioner Reinhard and duly seconded by Commissioner Jelleme, it was unanimously VOTED to accept, approve and release the regular session minutes of January 28, 2020, as written. F. TRANSFER BUSINESS: 1. January 2020 Transfers—Record Nos. 41414 through 41503: The Commission reviewed transfers for the period of January 1, 2020 through January 31, 2020. Land Bank Commission Page 4 February 11, 2020 a. Current"M" Exemptions and Liens: The Commission authorized the placing of liens against the following properties as a result of the purchasers claiming the "M" exemption as first- time buyers of real property: No. 41443 Kelly M. Gallagher, Colleen E. Gallagher, and Robert S. Gallagher No. 41462 Hunter J. Gray No. 41490 Roberto Orellana and Reina N. Melgar De Orellana b. Current"0" Exemption and Lien: The Commission authorized the placing of a lien against the following property as a result of the purchaser claiming the "0" exemption as part of a deed restricted affordable housing program. No.41495 David R. Gray 2. "M"Exemption Update: a. Three-Year Ownership Non-Compliance—Request for Waiver/Release of Lien—No. 38323 Christopher R. Swiatek and Wendi Noelle Swiatek: Ms. Campese explained the history of the transfer and read an email letter from Mr. Swiatek that stated they were selling the house due to Mr. Swiatek who is a US Coast Guard officer, being transferred to Cleveland for his next tour of duty. Ms. Campese recommended the waiver of penalty and interest due to these extenuating circumstances as the Commission has in prior requests, and to require only payment of the Land Bank fee. Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Paterson, it was unanimously VOTED to waive the penalty and accrued interest and to provide a release of lien to Mr. and Mrs. Swiatek or their representative upon payment of the $10,000.00 fee. F. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing fiscal years 2019 and 2020 through January 2020 were presented. 2. Warrant Authorization—Cash Disbursements: Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Jelleme, it was unanimously VOTED to execute the February 11, 2020 warrant document in the amount of$373,028.20 to be provided to the county treasurer. Mr. Bushard, Ms. Diamond and Ms. Guthrie departed the meeting at 5:07 p.m. IV. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property and review and approve executive session minutes. A roll call vote was taken: Glidden—Aye, Reinhard-Aye, Paterson-Aye, Stackpole-Aye, Jelleme-Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that Land Bank Commission Page 5 February 11, 2020 discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and for Purpose 3 [G.L. c. 30A, 21(a)(3)]. Discussions concerning strategy with respect to ongoing litigation. The Commission would reconvene in regular session following executive session. ADJOURNMENT: Upon a motio�i made by Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was VOTED to adjourn at 6:00 p.m. Attested to: Richard J. Gli den, Secretary Accepted, Approved, and Released by the VOTE of the Commission this 10th day of March 2020. (///f ✓U Al - 'einhard, ice Chairman MONTHLY T ANSFE ST rf . c; AWALWPARAL1 9!.. , 5 ,- a . 4 , FY19 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul-18 80 50 30 $80,896,878 $78,396,878 $1,567,938 Aug-18 77 45 32 $48,618,521 $46,802,521 $946,902 Sep-18 84 26 58 $119,633,412 $118,343,412 $2,371,535 Oct-18 101 35 66 $212,485,401 $207,882,401 $4,167,648 Nov-18 119 48 71 $158,226,115 $153,331,115 $3,085,622 Dec-18 94 51 43 $93,258,434 $89,800,934 $1,796,019 Jan-19 77 36 41 $73,129,224 $70,296,724 $1,405,934 Feb-19 55 32 23 $33,375,816 $31,585,094 $631,702 Mar-19 75 43 32 $51,027,881 $47,441,881 $948,838 Apr-19 72 42 30 $94,747,898 $91,479,627 $1,866,725 May-19 86 45 41 $82,825,845 $80,412,845 $1,608,257 Jun-19 70 42 28 $82,330,500 $71,590,500 $1,438,810 THRU JAN 19 632 291 341 $786,247,984 $764,853,985 $15,341,598 Average 83 41 41 $94,212,994 $90,613,661 $1,819,661 Low 55 26 23 $33,375,816 $31,585,094 $631,702 High 119 51 71 $212,485,401 $207,882,401 $4,167,648 MONTHLY TRANSFER STATISTICS FISCAL YEAR 2020 -<: 1 FY20 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul-19 89 56 33 $94,955,156 $89,775,156 $1,796,308 Aug-19 99 46 53 $106,405,471 $102,684,583 $2,063,692 Sep-19 93 48 45 $80,267,845_ $77,392,845 $1,549,917 Oct-19 109 49 60 $139,977,450 $137,527,117 $2,759,542 Nov-19 99 51 48 $110,400,753 _ $107,270,753 $2,145,415 Dec-19 112 71 41 $104,991,606 $88,127,806 $1,772,556 Jan-20 89 47 42 $109,790,691 $101,405,024 $2,028,080 Feb-20 Mar-20 Apr-20 May-20 Jun-20 THRU JAN 20 690 368 322 $746,788,972 $704,183,284 $14,115,511 Average 99 53 46 $106,684,139 $100,597,612 $2,016,502 Low 89 46 33 $80,267,845 $77,392,845 $1,549,917 High 112 71 60 $139,977,450 $137,527,117 $2,759,542 MONTHLY(UNAUDITED) TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of February 11, 2020 1. January 2020 Transfers—Record Nos. 41414 through 41503 a. Current "M" Exemptions and Liens: No. 41443 Kelly M. Gallagher, Colleen E. Gallagher, and Robert S. Gallagher No. 41462 Hunter J. Gray No. 41490 Roberto Orellana and Reina N. Melgar De Orellana b. Current "0" Exemptions and Liens: No.41495 David R. Gray 2. "M" Exemption Update: a. Three-Year Ownership Non-Compliance—Waiver Request/Payment/Release of Lien: No. 38323 Christopher R. Swiatek and Wendi Noelle Swiatek DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of February 11, 2020 1. Check Warrant Summary dated February 11, 2020- Clubhouse 2. MGC Capital Expenditures Budget 2020 3. Donnegan Systems Inc. Golf Bag Storage System Proposal (golf cap mtg only?) 4. Trackman Indoor Golf Simulator Systems Proposal (golf cap mtg only?) 5. SGC Capital Expenditures Budget 2020 6. Beechwood Farm Trail Expansion Map 7. Aerial Map of Maxcy Pond 8. Map of Hays property??? 9. Cod Fish Park Shade Proposal 10. MVVA Construction Observation Proposal 11. "M"Exemptions and Notice of Liens(see transfer business for record nos.) 12. "0"Exemptions and Notice of Liens(see transfer business for record nos.) 13. "M" Release of Lien(see transfer business for record no.) 14. Monthly Transfer Report—January 2020 15. Calendar and Fiscal Year Transfer Statistics and Graphs—January 2020 16. Check Warrant Summaries dated February 11, 2020