HomeMy WebLinkAbout2020-2-11 AGENDA
Nantucket Land Bank Commission
Regular Meeting of February 11, 2020 4 `A
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts 2320 MAR 12 AM 11: 143
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
1. PUBLIC COMMENT/ STAFF ANNOUNCEMENTS
2. GOLF BUSINESS
a. Miacomet Golf Clubhouse—Warrant Authorization
b. Miacomet Golf Course—Proposed 2020 Capital Budget
c. Sconset Golf Course—Proposed 2020 Capital Budget
d. Sconset Golf Course—Capital Fund Discussion
3. PROPERTY MANAGEMENT
a. Beechwood Farm—Trail Expansion Proposal
b. Maxey Pond—Property Planning Discussion
c. Hays Property—Planning Discussion
d. Easy Street Park—Construction Update
e. Codfish Park Playground— Shade Proposal
4. REGULAR BUSINESS
a. 2020 Annual Town Meeting Articles - Discussion
5. APPROVAL OF MINUTES
a. Regular Meeting of January 28, 2020
5. TRANSFER BUSINESS
a. Current"M" Exemptions
b. Current"0" Exemptions
c. "M" Exemptions Update—Request for Waiver/Payment/Release of Liens
6. FINANCIAL BUSINESS
a. Monthly Transfer Statistics
b. Warrant Authorization—Cash Disbursement
B. EXECUTIVE SESSION: The Executive Session is for; Purpose 6[G.L. c. 30A, 21(a)(6)].
The particular transactions and parcels of real estate are not identified since disclosure of
the property information may have a detrimental impact on the Land Bank's negotiating
position with one or more third parties; and for Purpose 3 [G.L. c. 30A, 21(a)(3)].
Discussions concerning strategy with respect to ongoing litigation. The Commission will not
reconvene in open session at the conclusion of executive session.
1. Litigation Discussion—The Ceylon Elves, LLC/21 Grove Lane
2. Approval of Executive Session Minutes
3. Real Estate Acquisition
C. ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of February 11, 2020
Town of Nantucket Building Conference Room, 16 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:04 p.m.
PRESENT: Kristina Jelleme,Neil Paterson, Allen Reinhard, John Stackpole, Richard Glidden.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator; Rachael
Freeman, Environmental Coordinator; Taylor Donovan, Field Ecologist; Guthrie Diamond, Field
Ecologist.
Inquirer and Mirror Reporter, Brian Bushard was also present at call to order.
I. CONVENE IN OPEN SESSION:
A. CITIZEN BUSINESS/ANNOUNCEMENTS: None.
B. GOLF BUSINESS:
x 6
1. Warrant Authorization—Clubhouse Requisition: Upon a motion made by
Commissioner Glidden and duly seconded by Commissioner Jelleme, it was unanimously VOTED
to execute the February 11, 2020, warrant document in the amount of$198,083.85 to be provided to
the county treasurer.
2. Miacomet Golf Course ("MGC")—Proposed 2020 Capital Budget: Commissioner
Glidden summarized the capital expenditures which were reviewed and discussed by the Golf
Capital Workgroup. The following items were recommended for inclusion and approval in the
capital budget: (a) two water bottle filling stations for less than$5,000; (b) a baggage storage
system in the starter shack for$38,623; and (c)previously approved leases with multi-year
payments, including PNC financing at $16,905 and TCF financing for$47,979. Capital items not
included at this time were a$50,000 request for the installation of Armor screens to protect the new
outdoor seating area from inclement weather and two golf simulators to be installed in the basement
of MGC clubhouse for$106,897.50. Commissioner Glidden stated that the committee preferred to
wait until after the new facility experienced some use in the shoulder seasons to see whether it
really made sense to add the protective screens. Further, Mr. Glidden said that although the
projected revenue generated by the simulators would help to offset the initial cost, it did not include
the cost of finishing the basement which would need to be done before allowing public use of the
space. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner
Jelleme, it was unanimously VOTED to approve the capital items recommended by the Capital
Work Group.
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February 11, 2020
3. Sconset Golf Course ("SGC")—Proposed 2020 Capital Budget: Mr. Savetsky
explained that there is a payment of$28,935.60 due to PNC Finance for the third year of the leased
maintenance equipment. Further, Mr. Savetsky stated that Mr. Oberly informed the Golf Capital
work group that he will need to access additional capital funds this year to repair the footpaths at
SGC leading from the parking lot as well as 9th hole leading to the clubhouse. He would provide
specific details at a later date when estimates have been obtained for the repairs due to heavy usage
and erosion.
4. Sconset Golf Course—Capital Fund Discussion: Mr. Savetsky stated that the
workgroup was recommending that operating funds in excess of$50,000 should be transferred into
a capital reserve fund at the end of every calendar year for future capital expenditures. Accordingly,
staff would be drafting a new policy for the Commission's consideration for a vote at the March
10th Land Bank meeting.
C. PROPERTY MANAGEMENT:
1. Beechwood Farm—Trail Expansion Proposal: Ms. Freeman displayed an aerial
map of the Beechwood farm property including the newly acquired land at 39 and 41 Almanack
Pond Road. She reviewed the new trails being proposed by staff to expand the existing trail network
on the property. She noted that the field crew planned to get the trails ready by summer, and
suggested creating additional parking spaces, and building a boardwalk over existing wetlands to
transition into abutting Nantucket Conservation Foundation property. Commissioner Reinhard
pointed out a former trail that he would like to be maintained for use. Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Reinhard it was unanimously
VOTED to approve the proposed trail map and authorize Ms. Freeman to begin the permitting
process with the Conservation Commission for the boardwalks on both new trail and former trail.
2. Maxcy Pond-Property Planning Discussion: Ms. Freeman presented an aerial
map of Maxcy Pond and noted possible improvements which included abandoning the current
access from Madaket Road, making parking area improvements,revegetating certain areas and
adding new access points to the pond. Chairman Paterson stated that the Madaket Road access was
well used and should not be eliminated but instead repaired and marked as one way to mitigate
safety concerns. The rest of the Commission agreed.
3. Hays Property—Planning Discussion: Mr. Savetsky sought input from the
Commission on their respective visions for the property, keeping in mind the greater context of how
the property would eventually be integrated with the neighboring Bachman and Ottison properties.
The Commission felt that the barn and newer section of the main house, along with the pool house,
should be removed to open up views on the property,but the original cottage with covered porch
could remain and worked into the plan. Further,they agreed that the pool should be removed and
filled in as soon as possible due to safety concerns and the property should remain off limits to the
public throughout the summer. Ms. Bell recommended that an architect be hired for the demolition
and house removal planning and permitting. Mr. Savetsky indicated that given the Commission's
desire for a Land Bank presence on the property for oversight as well as a need for employee
housing, it was recommended that a returning summer employee with a family should occupy the
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February 11, 2020
secondary cottage this summer. Mr. Pollock would assess the guest cottage to determine whether it
was suitable for relocation and reuse as employee housing after the summer season. The
Commission was in agreement with these recommendations.
4. Easy Street Park—Construction Update: Ms. Bell presented a proposal from the
landscape architect Michael Van Valkenburg and Associates for$51,600 for the construction phase
of the project. It included six site visits and two soil scientist visits. Upon a motion made by
Commissioner Reinhard and duly seconded by Commissioner Stackpole, it was unanimously
VOTED to approve the proposal.
5. Codfish Park Playground—Shade Proposal: Ms. Freeman displayed a revised
landscape plan to provide shade options at the Codfish Park Playground and recapped prior
discussions about the shade proposals for the playground. She also confirmed that she had 20 email
letters of support in favor of the shade proposal that would accompany the Historic District
Commission("HDC") application. Upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Glidden, it was unanimously VOTED to approve the shade proposal
plan and authorize Ms. Freeman to apply for HDC approvals and move the project forward.
D. REGULAR BUSINESS:
1. 2020 Annual Town Meeting Articles—Discussion: Ms. Bell stated that she
appeared in front of the Finance Committee and reported that they voted to recommend the Land
Bank's article requesting the Town's full faith and credit backing for future bonding up to
$25,000,000. Additionally, there were two articles affecting Land Bank properties which were
concerning to staff. The first involved the Land Bank granting an underground easement to the
Town in the Garden by the Sea property to assist with drainage. The second article involved the
Land Bank conveying an easement to the Town at the Hays property/2 Milestone Road to make
improvements to the milestone rotary. Discussion revolved around the fact that compliance with
Article 97 required an exchange for the disposal of any interests in real estate by the Land Bank,
and the articles lacked information about what the Town would be exchanging. Ms. Bell indicated
that she had reached out and was awaiting a response from the Executive Office of Energy and
Environmental Affairs for guidance on what would pass muster under Article 97 for these
conveyances. Upon a motion made by Commissioner Stackpole and duly seconded by
Commissioner Glidden, it was unanimously VOTED to inform the Finance Committee to take no
action on both articles as they were incomplete.
E. APPROVAL OF MINUTES: Upon a motion by made by Commissioner Reinhard and
duly seconded by Commissioner Jelleme, it was unanimously VOTED to accept, approve and
release the regular session minutes of January 28, 2020, as written.
F. TRANSFER BUSINESS:
1. January 2020 Transfers—Record Nos. 41414 through 41503: The Commission
reviewed transfers for the period of January 1, 2020 through January 31, 2020.
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February 11, 2020
a. Current"M" Exemptions and Liens: The Commission authorized the placing of
liens against the following properties as a result of the purchasers claiming the "M" exemption as first-
time buyers of real property:
No. 41443 Kelly M. Gallagher, Colleen E. Gallagher, and Robert
S. Gallagher
No. 41462 Hunter J. Gray
No. 41490 Roberto Orellana and Reina N. Melgar De Orellana
b. Current"0" Exemption and Lien: The Commission authorized the placing
of a lien against the following property as a result of the purchaser claiming the "0" exemption as
part of a deed restricted affordable housing program.
No.41495 David R. Gray
2. "M"Exemption Update:
a. Three-Year Ownership Non-Compliance—Request for Waiver/Release of
Lien—No. 38323 Christopher R. Swiatek and Wendi Noelle Swiatek: Ms. Campese explained the
history of the transfer and read an email letter from Mr. Swiatek that stated they were selling the
house due to Mr. Swiatek who is a US Coast Guard officer, being transferred to Cleveland for his
next tour of duty. Ms. Campese recommended the waiver of penalty and interest due to these
extenuating circumstances as the Commission has in prior requests, and to require only payment of
the Land Bank fee. Upon a motion made by Commissioner Glidden and duly seconded by
Commissioner Paterson, it was unanimously VOTED to waive the penalty and accrued interest and
to provide a release of lien to Mr. and Mrs. Swiatek or their representative upon payment of the
$10,000.00 fee.
F. FINANCIAL BUSINESS:
1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing fiscal
years 2019 and 2020 through January 2020 were presented.
2. Warrant Authorization—Cash Disbursements: Upon a motion made by
Commissioner Reinhard and duly seconded by Commissioner Jelleme, it was unanimously VOTED
to execute the February 11, 2020 warrant document in the amount of$373,028.20 to be provided to
the county treasurer.
Mr. Bushard, Ms. Diamond and Ms. Guthrie departed the meeting at 5:07 p.m.
IV. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly seconded
by Commissioner Reinhard, it was unanimously VOTED to go into executive session in order to
discuss the purchase, exchange, lease or value of real property and review and approve executive
session minutes. A roll call vote was taken: Glidden—Aye, Reinhard-Aye, Paterson-Aye,
Stackpole-Aye, Jelleme-Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that
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February 11, 2020
discussion of these matters in open session may be detrimental to the Land Bank's negotiating
position and for Purpose 3 [G.L. c. 30A, 21(a)(3)]. Discussions concerning strategy with respect to
ongoing litigation. The Commission would reconvene in regular session following executive
session.
ADJOURNMENT: Upon a motio�i made by Commissioner Stackpole and duly seconded by
Commissioner Reinhard, it was VOTED to adjourn at 6:00 p.m.
Attested to:
Richard J. Gli den, Secretary
Accepted, Approved, and Released by the VOTE
of the Commission this 10th day of March 2020.
(///f
✓U
Al - 'einhard, ice Chairman
MONTHLY T ANSFE ST rf . c; AWALWPARAL1 9!.. , 5 ,- a . 4 ,
FY19 Total Exempt Taxable Total Gross Gross Revenue
Month Transfers Transfers Transfers Value Value Taxable Received
Jul-18 80 50 30 $80,896,878 $78,396,878 $1,567,938
Aug-18 77 45 32 $48,618,521 $46,802,521 $946,902
Sep-18 84 26 58 $119,633,412 $118,343,412 $2,371,535
Oct-18 101 35 66 $212,485,401 $207,882,401 $4,167,648
Nov-18 119 48 71 $158,226,115 $153,331,115 $3,085,622
Dec-18 94 51 43 $93,258,434 $89,800,934 $1,796,019
Jan-19 77 36 41 $73,129,224 $70,296,724 $1,405,934
Feb-19 55 32 23 $33,375,816 $31,585,094 $631,702
Mar-19 75 43 32 $51,027,881 $47,441,881 $948,838
Apr-19 72 42 30 $94,747,898 $91,479,627 $1,866,725
May-19 86 45 41 $82,825,845 $80,412,845 $1,608,257
Jun-19 70 42 28 $82,330,500 $71,590,500 $1,438,810
THRU JAN 19 632 291 341 $786,247,984 $764,853,985 $15,341,598
Average 83 41 41 $94,212,994 $90,613,661 $1,819,661
Low 55 26 23 $33,375,816 $31,585,094 $631,702
High 119 51 71 $212,485,401 $207,882,401 $4,167,648
MONTHLY TRANSFER STATISTICS FISCAL YEAR 2020 -<:
1
FY20 Total Exempt Taxable Total Gross Gross Revenue
Month Transfers Transfers Transfers Value Value Taxable Received
Jul-19 89 56 33 $94,955,156 $89,775,156 $1,796,308
Aug-19 99 46 53 $106,405,471 $102,684,583 $2,063,692
Sep-19 93 48 45 $80,267,845_ $77,392,845 $1,549,917
Oct-19 109 49 60 $139,977,450 $137,527,117 $2,759,542
Nov-19 99 51 48 $110,400,753 _ $107,270,753 $2,145,415
Dec-19 112 71 41 $104,991,606 $88,127,806 $1,772,556
Jan-20 89 47 42 $109,790,691 $101,405,024 $2,028,080
Feb-20
Mar-20
Apr-20
May-20
Jun-20
THRU JAN 20 690 368 322 $746,788,972 $704,183,284 $14,115,511
Average 99 53 46 $106,684,139 $100,597,612 $2,016,502
Low 89 46 33 $80,267,845 $77,392,845 $1,549,917
High 112 71 60 $139,977,450 $137,527,117 $2,759,542
MONTHLY(UNAUDITED)
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of February 11, 2020
1. January 2020 Transfers—Record Nos. 41414 through 41503
a. Current "M" Exemptions and Liens:
No. 41443 Kelly M. Gallagher, Colleen E. Gallagher, and Robert
S. Gallagher
No. 41462 Hunter J. Gray
No. 41490 Roberto Orellana and Reina N. Melgar De Orellana
b. Current "0" Exemptions and Liens:
No.41495 David R. Gray
2. "M" Exemption Update:
a. Three-Year Ownership Non-Compliance—Waiver Request/Payment/Release
of Lien:
No. 38323 Christopher R. Swiatek and Wendi Noelle Swiatek
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of February 11, 2020
1. Check Warrant Summary dated February 11, 2020- Clubhouse
2. MGC Capital Expenditures Budget 2020
3. Donnegan Systems Inc. Golf Bag Storage System Proposal (golf cap mtg only?)
4. Trackman Indoor Golf Simulator Systems Proposal (golf cap mtg only?)
5. SGC Capital Expenditures Budget 2020
6. Beechwood Farm Trail Expansion Map
7. Aerial Map of Maxcy Pond
8. Map of Hays property???
9. Cod Fish Park Shade Proposal
10. MVVA Construction Observation Proposal
11. "M"Exemptions and Notice of Liens(see transfer business for record nos.)
12. "0"Exemptions and Notice of Liens(see transfer business for record nos.)
13. "M" Release of Lien(see transfer business for record no.)
14. Monthly Transfer Report—January 2020
15. Calendar and Fiscal Year Transfer Statistics and Graphs—January 2020
16. Check Warrant Summaries dated February 11, 2020