HomeMy WebLinkAbout2020-9-8 NANTUCKET
TOWN CLERK
Town of Nantucket
NANTUCKET MEMORIAL AIRPOCT 22 AM 9: 38
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M.Rafter,Airport Manager s. Commissioners
Phone: (508)325-5300 Daniel W. Drake,Chairman
Fax: (508)325-5306 Arthur D. Gasbarro,Vice Chair
Anthony G.Bouscaren
Andrea N.Planzer
Jeanette D.Topham
AIRPORT COMMISSION MEETING
September 8,2020
The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following
Commissioners present: Jeanette Topham, Arthur Gasbarro, Andrea Planzer and Anthony
Bouscaren.
This meeting was conducted remotely by video conference via Zoom app and broadcasted on the
Town of Nantucket YouTube Channel consistent with Governor Baker's Executive Order of
March 12, 2020, due to the current State of Emergency in the Commonwealth and due to the
outbreak of the"COVID-19 Virus".
Airport employees present were: Tom Rafter, Airport Manager, Noah Karberg, Assistant Airport
Manager, Katy Perales, Office Manager and Lillian Sylvia, Administrative Assistant.
Also present was: Rich Lasdin, McFarland Johnson, Inc., Georgie Nugent, McFarland Johnson,
Inc., Jim Soukup, Weston Solutions Inc.,Lisa Kammer, Weston Solutions Inc. and Dave Mackey,
Anderson and Krieger.
Mr. Drake read the Town's virtual meeting statement.
Mr. Drake announced the meeting was being audio and video recorded.
Mr. Drake asked for comments on the Agenda; hearing none,the Agenda was adopted.
Mr. Gasbarro made a Motion to approve the 7/16/20, 7/29/20 and 8/11/20 draft minutes. Second
by Mr. Bouscaren and Passed by the following roll call vote:
Mr. Bouscaren-Aye
Ms. Topham-Aye
Ms. Planzer- Aye
Mr. Gasbarro-Aye
Mr. Drake-Aye
Ms. Topham made a Motion to ratify the 8/19/20 Warrants. Second by Ms. Planzer and Passed by
the following roll call vote:
Mr. Bouscaren-Aye
Ms. Topham-Aye
Ms. Planzer-Aye
Mr. Gasbarro-Aye
Mr.Drake-Aye
Mr.Walsh Supplement-to July 2,2029 No Trespass Order-Mr.Drake noted that it was decided
to give Robert Walsh an opportunity to come before the Commission to discuss that order. When
he was invited to attend this meeting, Mr. Walsh asked that his appearance be delayed to the
October Commission meeting.
Pending Leases/Contracts—Mr.Rafter presented for approval the following contracts:
• CHA Consulting Inc.- Contract in the amount of$75,000 for the Fuel Farm Upgrades
project for Owners Project Manager services.
• ArchetypeSC- Contract in the amount of $51,300 for A2 Analytics development and
support for a data collection program from terminal areas. This is a three-year contract.
+ McFarland Johnson Inc.-Task order MJ-PN-03 in the amount of$47,710 for continued
PFAS Management and Mitigation Assistance for thetesting for ppssible PFAS leakage
from the Airport Gas leasehold.investigation.
+ McFarland Johnson, Inc.- Task Order MJ-PN-04 in the amount of $525,743 for
continued PFAS Management and Mitigation Assistance for the Nobadeer way study area.
+ McFarland Johnson, Inc.- Task Order MJ-EN-01 in the amount of $268,303 for
continued PFAS Management and Mitigation Assistance for design, permitting and bid
documents for the water line extension.
The last two McFarland Johnson Inc. contracts as shown on Exhibit 1, task order MJ-PN-04 and
task order MJ-EN-01 will be further discussed and voted on later in the agenda.
Mr.Bouscaren made a Motion to approve the contract with CHA Consulting Inc.,the contract with
ArchetypeSC and Task order MJ-PN-03 with McFarland Johnson Inc. Second by Mr. Planzer and
Passed by the following roll call vote-
Mr. Bouscaren-Aye
Ms. Topham-Aye
Ms.Planzer-Aye
Mr. Gasbarro-Aye
Mr.Drake-Aye
Pending Matters—Mr. Rafter reported on:
+ 091019-01 Capital Approval Process/Home Rule Petition-Mr. Rafter reported that
Article 94 in the warrant was passed at Annual Town Meeting(ATM). Will verify with
the town clerk if it is has been sent to the Legislative Representatives. Provided Rich
Atherton,member of the Government Study Committee with an update on the status and
next steps.
071420-03 Per-an polyfluoroalkyl substances(PFAS)Investigation Update-Rich Lasdin,
McFarland Johnson Inc.,reviewed a PFAS Investigation Status Report presentation,which
provided an update on Madequecham Valley Road, West of Airport Properties,Nobadeer Way
Study area,the next steps, as well as three different maps.
Commissioners Comments:
Ms. Planzer asked how many houses are going to be tested on Nobadeer Way.
Mr. Lasdin explained that the original plan was to test twenty-two(22)homes,but they have
discovered that seven(7)of these homes are already on town water,so they will not be tested.
9/8/20 Airport Commission Meeting Page 2 of 7
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Ms. Topham asked what the response has been on the Point of Entry Treatment(POET)systems
that have already been installed in some homes.
Lisa Kammer, Weston Solutions Inc., explained that there are some situations where an unknown
source of PFAS is being detected in some of the POET systems,but that the systems are acting as
they should at the other locations. There has only been one complaint regarding the decrease in
the flow of water. Ms. Kammer explained that overall there have not been many complaints.
Mr. Gasbarro wanted to clarify that the contract for Nobadeer Way area included hooking up
those houses to town water.Mr. Lasdin explained that the water line design contract includes
adding a branch line down Nobadeer Way.Mr. Lasdin also explained that a meeting is scheduled
with Mark Willet,Wannacomet Water Company,to discuss if he will need assistance from the
Airport to make sure these houses are able to be hooked up to town water or if it's something the
water company can complete on their own.
Mr. Gasbarro asked if the proposed water line for Madequecham Valley would service other
houses, such as those on Monahansett that have already been tested and meet exceedances.Mr.
Lasdin explained that yes, if homes are found to need town water on Monahansett,a branch line
would continue up Monahansett. Mr. Lasdin explained that the scope also includes the
intersection of Evergreen Way and Nobadeer Way.Mr. Lasdin explained that the intent is to
connect all households that need to be on town water as soon as possible, subject to the reolution
that there has been challenges on Madequecham Valley road with right-of-way and
environmental issues. Mr.Lasdin explained that the water line could be designed and installed in
segments if necessary.
Mr. Drake asked how long permitting would take for the waterline on Madequecham Valley
Road. Mr. Lasdin explained that the permitting agencies estimate four to six months once an
application is submitted.
Ms. Planzer made a Motion to approve Task Order MJ-PN-04 with McFarland Johnson, Inc. in
the amount of$525,743 for the Nobadeer way study area and Task Order MJ-EN-04 in the
amount of$263,303 for the water line extension design,permitting and bid documents. Second
by Mr.Bouscaren and Passed by the following roll call vote:
Mr. Bouscaren-Aye
Ms. Topham-Aye
Ms. Planzer-Aye
Mr. Gasbarro-Aye
Mr. Drake-Aye
Public Comment-
Nicole Gross, at 8 Evergreen Way, asked when homes will be notified that are on the list to be
tested.Ms. Kammer explained that homes have just been identified that will be included in that
step out group and are working on notifications now.Notifications should go out within the next
couple of days with the timing for the next sampling event.
9/8/20 Airport Commission Meeting Page 3 of 7
Finance-Mr. Rafter reported on:
071420-4 Lease Payment Abatement/Deferment Discussion-Continuing discussion with
Crosswinds Restaurant operator and reviewing potential rent abatement or deferment associated
with the COVID-19 pandemic. The Airport has submitted a proposal for Crosswinds to review
and is waiting for response.
090820-1 4th Quarter Report FY20-Mr. Rafter reported revenuewas above budget but was
down 5% over last year. Expenses were below budget and down 3%over last year.Mr. Rafter
said the summary document prepared by the Town Finance Department did not reflect a budget
transfer to operations, capital expense transfers and the initial PFAS mitigation from retained
earnings. He estimated that net retained earnings at year end FY 2020 would be about
$2,000,000.
Manager's Report
Project Updates—Mr. Rafter reported:
• CIP Meeting- Meeting took place on August 28, 2020 with FAA and MassDOT. Mr.
Rafter reviewed the Capital Improvements Plan(CIP)and the Capital Request handout.
Mr. Gasbarro asked if this was a draft. Mr. Rafter explained that this is a draft that will be
presented to Cap Comm for feedback and brought back to the October Commission
meeting for Endorsement.
Mr. Gasbarro commented on some missing points and mitigation for the South Apron
Expansion and Ground Power Units(GPU). Mr. Rafter explained that the berm and other
points that Mr.Gasbarro touched on are included in the projected overall cost for the South
Apron.
Mr. Drake asked Mr. Gasbarro to create a list of his concerns so that there is a record.
+ Security Project Phase I-Two TSA tests were performed,passing the first and failing the
second. The situation was rectified immediately with the contractor and TSA is satisfied
with the resolution.
+ Security Project Phase II-Waiting MassDOT approval for contract.
• EA/EIS-Draft to be submitted in October and final expected for January 2021.
+ Fuel Farm Rehabilitation- Filed Sub-bids due September 24, 2020 and General
Contracting bids are due October 1,2020.
+ Taxiway E-Held a preconstruction meeting on September 2nd.Lawrence Lynch will begin
storing material on airport property. A gate has been installed along Monahansett road at
the South end of the apron.The laydown area has been identified and looking into potential
other locations for transplanting some plants that need to be moved.Weston Solutions Inc.
will be conducting PFAS testing on soil. Construction to begin on September 14th.
+ Drainage Plan-Field work has been completed and anticipate a report shortly.
+ ALP Geometry- Need to add items to the draft scope and then will schedule a meeting
with FAA to review.
• Watermain Installation- McFarland Johnson, Inc., Wannacomet Water Company and
Mr. Karberg performed a site visit and developed a conceptual layout for the waterline.
Town council is reviewing the agreement that was developed by Anderson and Krieger.
RFP/IFB Bid Status—Mr.Rafter reported on:
9/8/20 Airport Commission Meeting Page 4 of 7
+ Request for Expression of Interest-Hangar Development-Legal has developed a draft
lease for review.
+ Fuel Farm Rehabilitation- Information for Bids (IFB) went out September 3`d and filed
sub-bids are due September 24, 2020 and General Contracting bids are due October 1,
2020.
+ POET Systems-Had discussion with Town Finance on how to move forward with POET
installations.
+ Bunker Road Land-Working on Request for Proposal(RFP)for additional land located
on Bunker Road due to interest.Will be conducting a survey and appraisal of the land.Met
with the PLUS department on a GIS resolution.
+ Car Rental Agreements- Leases expire December 31, 2020. Developing an RFP for car
rental services.
Operations—Mr. Rafter reported:
+ Fuel sales were down 27% or $865,432. Commercial service made up 13% of total Jet
Gallons sold in July and 14% in August of this year.
+ Labor Day weekend sales were down 44% or$282,000.
'* Safety Action Plan for upcoming projects and looked at ways to improve safety and
working closely with the Tower.
+ Working with legal on a response for the Part 13 complaint filed by Mr. Walsh as well as
the Hertz Bankruptcy.
+ Southern Airways started new service to New Bedford on September 3`1. Representatives
from New Bedford Chamber of Commerce and their town council flew in and were greeted
by Nantucket Business Representatives.
+ FAA Certification Inspection has been postponed till further notice.
Statistics—Mr. Rafter reviewed the July 2020 statistics:
Mr. Rafter noted that because of the reduced hours in the Air Traffic Control Tower statistics may
not be completely comparable to previous years.
+ Operations are down 44.31%from July 2019.
• Enplanements are down 65.96%from July 2019.
+ Jet A Gallons are down 14.22%from July 2019.
+ Jet A Gallons are down 19.66%from August 2019.
AvGas Gallons are down 34.51%from July 2019.
• AvGas Gallons are down 30.66%from August 2019.
+ Freight is up 8.31%from July 2019.
+ 44 Noise complaints were filed for July 2020 compared to 57 in July 2019.
Personnel Report-Mr. Rafter reported:
+ Received resignation from the FBO Supervisor and a Customer Service Representative in
the FBO. Working on replacing those positions.
+ The National Airports Conference in Savannah, GA has been converted to a virtual
conference, rendering void,the previously approved travel request for Mr.Rafter to attend
in person.
Commissioners Comments-
Mr. Drake commented and thanked Airport staff for working through the large workload with the
added difficulty of the COVID-19 Pandemic.
9/8/20 Airport Commission Meeting Page 5 of 7
Public Comment-
None.
Having no further business for Open Session, Ms. Topham made a Motion to go into Executive
Session,under G.L. Chapter 30A, Section 21A,not to return to Open Session,to review Executive
Session Minutes as enumerated on the Agenda; Clause 3: To discuss strategy with respect to the
litigation regarding the Gatto claim,where the Chair has determined that an open session may have
detrimental effect on the litigating position of the Airport Commission.; Clause 3: To discuss
strategy with respect to the litigation regarding Walsh,where the Chair has determined that an open
session may have detrimental effect on the litigating position of the Airport Commission; Clause
3: To Discuss Strategy with Respect to Pursuing Legal Claims against Manufacturer of
Polyfluoroalkyl Substances (PFAS), where the Chair has Determined that an Open Meeting May
have a Detrimental Effect on the Litigating Position of the Airport Commission. Clause 3: To
Discuss Strategy with Respect to Potential Legal Claims against the Airport - Polyfluoroalkyl
Substances(PFAS),where the Chair has Determined that an Open Meeting May have a Detrimental
Effect on the Litigating Position of the Airport Commission. Second by Ms. Planzer and Passed
unanimously,by the following roll-call vote:
Mr. Bouscaren-Aye
Ms. Topham- Aye
Ms. Planzer- Aye
Mr. Gasbarro- Aye
Mr. Drake- Aye
Meeting adjourned at 6:25pm.
Respectfully submitted,
Lillian Sylvia,Recorder
9/8/20 Airport Commission Meeting Page 6 of 7
Master List of Documents Used
9/8//20 Agenda including Exhibit 1 (Handout)
7/16/20 Draft Minutes
7/29/20 Draft Minutes
8/11/20 Draft Minutes
8/19/20 Warrant Approvals
CHA Consulting Inc.Contract
ArchetypeSC Contract
McFarland Johnson Inc.Task Order MJ-PN-03
McFarland Johnson Inc.Task Order MJ-PN-01 Supplemental Agreement#1 (Handout)
McFarland Johnson Inc.Task Order MJ-PN-04(Handout)
McFarland Johnson Inc.Task Order MJ-EN-01
PFAS Investigations Status Report(Handout)
PFAS Email-Barbara and Mark White
PFAS Email-Response from Mr.Karberg
4th Quarter Report FY20
FY21 CIP Summary(Handout)
Draft FY22 Capital Summary(Handout)
July 2020 Monthly Statistical Report
•
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