HomeMy WebLinkAboutPlanning and Economic Development Commission Minutes - November 3, 2011_201402060754304049APPROVED MINUTES
Nantucket Planning &
Economic Development Commission
SPECIAL MEETING
THURSDAY, NOVEMBER 3, 2011
6:30 PM
at 2 Fairgrounds Road, Nantucket, MA 02554
Purpose: Special Meeting:
(12) Members Present:
Nat Lowell, Andrew Bennett, Jack Gardner, Sylvia Howard, Bert Johnson, John
McLaughlin, Barry Rector, Don Visco, Linda Williams, Rick Atherton, Brian Chadwick, and
Kara Buzanoski.
Chairman Lowell welcomed the new representative for the Department of Public Works, Kara
Buzanoski, to the NP&EDC Commission.
Staff Members:
Andrew Vorce (Director of Planning Office), T. Michael Burns (Transportation Planner), and
Catherine Ancero (Planning Board Administrative Specialist)
Members of Public Present:
Arthur D. Gasbarro
I. Call to Order:
Chairman Lowell called the meeting to order at 6:32 PM.
II. Establishment of Quorum:
The Chairman declared a quorum was present.
III. Approval of Agenda:
The motion was made by Sylvia Howard, duly seconded and the agenda was approved by a
unanimous vote as presented.
IV. Approval of October 3, 2011 Minutes:
Ms. Williams made a motion that was duly seconded to approve the minutes with minor
changes as discussed, which was passed by a unanimous vote.
V. Public Comment
Arthur Gasbarro participated in the discussion with the Commission in “VI. (C)” see below.
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VI. Action/Discussion Items
A. Operation Budget:
Mr. Vorce reviewed the bylaw requiring the Commissioners must vote to approve
the budget that is before them. He also stated that he submitted the budget within
the Town’s timeframe. Mr. Vorce and the Commission briefly discussed the budget
particulars. Ms. Williams made a motion that was duly seconded to approve the
budget which was passed by a unanimous vote.
B. Expense Increase Request Form for Fiscal Year 2013:
Mr. Vorce stated that at the previous Commission meeting there was a discussion
about creating a new job description which would consolidate the Land Use Planner
position and the Zoning Board of Appeals Administrator position into one position
that would then be part of the Planning Office. The position would continue to
serve the Zoning Board of Appeals as well. The new position would be reclassified
as a Land Use Specialist at either Level SA or SB. Mr. Vorce suggested moving
current ZBA Administrator John Brescher into this new position as he was already
assisting the Planning Office. There was a general discussion about continued
service and what happens if a conflict should arise. Ms. Williams made a motion,
which was duly seconded, to approve the change in the job description as presented
and the increase in the budget for FY 2013, which motion was approved by a
unanimous vote.
C. Placement of Packets on Town Website
Mr. Atherton requested that the Commissioners consider having staff place the Commission
packet on the Town website prior to the meetings for public review. Mr. Vorce reviewed
current operations and citied examples of other departments and what information is
published. There was a general discussion among Commission members, Staff and Mr.
Garbarro. Concern was expressed by staff and Commission members about the
possible negative ramifications such as confusion over complex issues on the
agenda, extensive plans, items related to all detailed transportation matters etc.
Mr. Vorce stated that he would keep an open mind about said implementation and
would review the matter with a goal towards having information from the packets
available by the close of the fiscal year. Ms. Williams made a motion and it was
seconded and favorably voted unanimously to leave the decision and timing of the
implementation up to the discretion of Planning Director Vorce.
D Revision of Unified Planning Work Program (UPWP)
Transportation Planner Mike Burns briefly reviewed the Unified Planning Work
Program (UPWP) with the Commission. He explained the outline of all activities
that his office undertakes using the proceeds of the planning grant from the
MassDOT. Mr. Burns proposed that they need to remove task 3.1 (Wilkes Square:
Transportation Center and Parking Strategy), 3.2 (Parking Management Strategies)
and 3.4 (Park and Ride Implementation). In order to amend the UPWP it would
need to be advertised with these changes for thirty (30) days for public review. The
Board will need to approve the amendment for it to become effective. Ms. Williams
made a motion that was duly seconded to approve the amendments advertise as
needed, which was passed by a unanimous vote.
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E Prospect Street Path/Prospect Hill Improvements
Staff explained FY2013 Capital Projects that were submitted to the Town for ATM.
There was a brief discussion regarding the project description including location and
source of cost estimate which would improve access for bicyclists and pedestrians
between Hummock Pond Road, Madaket Road and Prospect Street paths. Mr.
Burns suggested that a subcommittee from the Commission be established to
review the matter. Ms. Williams made a motion that was duly seconded to establish
a subcommittee group to study these issues which was approved by a unanimous
vote. The subcommittee members as voted are: Kara Buzanoski, Andrew Bennett,
John McLaughlin, Jack Gardner and Nat Lowell.
VII. Other Business
A. Notice of Appointment of Office Manager/Administrative Assistant
Mr. Vorce reported that Lynell Vollans had been hired new member of the staff. As
a matter of protocol as stated in the Commission By-laws, Mr. Vorce asked the
Commissioners to consent to this hire and waive any rights regarding a resolution of
disapproval so she may start as soon as possible. A discussion about the Bylaws
occurred Ms. Williams made a motion that was duly seconded to consent to the
hiring of Mrs. Vollans as the Office Manager/Administrative Assistant and waive
any rights regarding a resolution of disapproval, by a vote of 11-0 with Mr.
McLaughlin abstaining from the vote.
VIII. Adjournment
Mr. McLaughlin made a motion that was duly seconded to adjourn the meeting at
7:50 PM, which was passed by a unanimous vote.
Respectfully Submitted,
Catherine Ancero
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Documents Included:
NP&EDC Agenda for Nov. 3, 2011
Minutes Oct. 3, 2011
Operation Budget Fiscal Year 2013
Town &County of Nantucket Organization Chart-Planning Office 10/24/2011
Town & County of Nantucket Organization Chart-Planning Office Proposed
Expense Increase Request Form FY 2013
Transportation Planning Report
T. Michael Burns, AICP November 3, 2011
Hummock Pond Road Bike Path-Phase 1, 2, and 3 Implementation Strategy
NP&EDC- UPWP: Program Budget by Task: FFY 2012
Proposed FY2013 Capital Project
Woods Hole, Martha’s Vineyard & Nantucket Steamship Authority Traffic Report as of Sep
1 2011 Through Sep 30 2011
Email from Andrew Vorce dated November 2, 2011 with red stamped confidential