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Home My WebLink About2020-1-14AGENDA Nantucket Land Bank Commission Regular Meeting of January 14, 2020X1[11JA + j 3 Ari 10: 06 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 P.M. A. CONVENE IN OPEN SESSION 1. PUBLIC COMMENT / STAFF ANNOUNCEMENTS 2. GOLF BUSINESS a. Sconset Golf Course 2020 Budget - Discussion b. Miacomet Golf Course 2020 Budget - Discussion c. Sconset Golf Course — Manager's Monthly Review: November & December d. Miacomet Golf Course — Manager's Monthly Review: November & December e. Miacomet Golf Clubhouse — Update and Warrant Authorization f. Miacomet Golf Course Summer Employee Administration, Housing, and Storage Facility Project ("MGC SEAHSF") — Warrant Authorization 3. PROPERTY MANAGEMENT a. Property Maintenance Equipment — Requests b. Madequecham Beach Stairs — Update c. Property Trailhead — Discussion d. Consue Springs — Discussion e. HaysBachman/Ottison (Creeks/Orange Street) — Design Services Proposal f. Request to Show Land Bank Destinations on App — Sandy Pedals 4. APPROVAL OF MINUTES a. Regular Meeting of December 10, 2019 5. TRANSFER BUSINESS a. Current "M" Exemptions b. Current "O" Exemptions c. "M" Exemptions Update — Release of Liens 6. FINANCIAL BUSINESS a. Monthly Transfer Statistics b. Monthly Financial Report c. Warrant Authorization — Cash Disbursement B. EXECUTIVE SESSION: The Executive Session is for; Purpose 6 [G.L. c. 30A, 21(a)(6)J. The particular transactions and parcels of real estate are not identified since disclosure of the property information may have a detrimental impact on the Land Bank's negotiating position with one or more third parties. The Commission will not reconvene in open session at the conclusion of executive session. 1. Approval of Executive Session Minutes 2. Real Estate Acquisition C. ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of January 14, 2020 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER 4:00 P.M. PRESENT: Richard Glidden, Kristina Jelleme, Neil Paterson, Allen Reinhard, John Stackpole. STAFF PRESENT: Jesse Bell, Assistant Director; Susan Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator; Rachael Freeman, Environmental Coordinator; Guthrie Diamond, Field Ecologist; Taylor Donovan, Field Ecologist. Inquirer and Mirror Reporter, Brian Bushard; Miacomet Golf Course ("MGC") General Manager, Alan Costa; Golf Superintendent, Sean Oberly were also present at call to order. I. CONVENE IN OPEN SESSION: A. PUBLIC COMMENT / STAFF ANNOUNCEMENTS: None. B. GOLF BUSINESS: 1. Sconset Golf Course ("SGC") Proposed 2020 Budget — Discussion: Mr. Costa presented an updated draft budget for SGC which included the rate increases voted at the November 26th meeting. Mr. Costa reviewed some of the more significant increases in the budget. Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Glidden, it was unanimously VOTED to approve the updated budget as presented. Property Manager, Robert Earley entered the meeting at 4:09 p.m. 2. Miacomet Golf Course Proposed 2020 Budget — Discussion: Mr. Costa presented an updated budget which included the rate increases voted at the November 26th meeting. Mr. Costa reviewed some of the more significant increases. Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Reinhard, it was unanimously VOTED to approve the updated budget as presented. 3. Sconset Golf Course — Manager's Monthly Review (November and December): Mr. Costa presented the balance sheet and profit and loss comparison for November and December 2019. 4. Miacomet Golf Course — Manager's Monthly Review (November and December): The Commission reviewed the balance sheet and profit and loss comparison for December 2019, as well as the check register and departmental profit and loss summary for December 2019. Mr. Costa noted that overall the year was better than expected although the cash Land Bank Commission Page 2 January 14, 2020 balance at the end of the year was quite low due to the supplies needed for the new building. 5. Miacomet Golf Clubhouse — Update and Warrant Authorization: Ms. Bell read a summary of the progress on the project from the Owner's Project Manager. Overall the project was 98% complete with the remaining 2% having to do with site work. There are still some equipment issues in the kitchen that are being addressed. A progress payment to the contractor, Dellbrook/JKS was recommended with a negotiated change order for $60,000 for delays due to the relocation of the electrical transformer and designer delays. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Jelleme, it was unanimously VOTED to execute the January 14, 2020 warrant document in the amount of $191,000.95 to be provided to the county treasurer. 6. Miacomet Golf Course Summer Employee Administration, Housing, and Storage Facility — Warrant Authorization: Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Jelleme, it was unanimously VOTED to execute the January 14, 2020 warrant document in the amount of $10,000.00 to be provided to the county treasurer. Mr. Costa and Mr. Oberly departed the meeting at 4:34 p. m. C. PROPERTY MANAGEMENT: 1. Property Maintenance Equipment — Requests: Mr. Earley presented five pieces of equipment to replace and/or supplement the current fleet of property maintenance equipment: a. 2020 Vermeer chipper to replace the 2007 chipper for $44,086 less the trade-in value of $10,000 for a total of $34,086. b. New Loftness Cutter G4 to replace the old Loftness Cutter G3 for $30,000 less the trade-in value of $12,000 for a total of $18,000. c. 2020 John Deere 5100E Utility Tractor to supplement the fleet for $61,083.79. d. 2020 Alamo RM 165 Roadside Cutter for $26,447.05 less the trade-in value of $13,000 for the 2017 Alamo Extend -A -Kut I1 for a total of $13,447.05. Mr. Earley said the Extend -A -Kut did not work as they had expected on the sloped roadsides and the new cutter was better designed for varied topographies. Further, the new cutter would be mounted on the new tractor. e. New Woods Batwing Dual -Wing Rotary Cutter for $28,400. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was unanimously VOTED to approve the expenditure of $155,016.84 for all five equipment requests. Land Bank Commission January 14, 2020 Page 3 2. Madequecham Beach Stairs — Update: Ms. Freeman presented an aerial of the area and explained that staff had reviewed the idea of installing beach stairs at the request of the Commission and recommended against them due to the size of the cliff and ongoing erosion. Alternatively, she recommended modifying the path to encourage beach goers to access the beach further to the east. Commissioner Reinhard relayed some of the reasons he thought the beach and parking were underutilized and Commissioner Jelleme suggested if the objective was to increase beach use by the current parking lot then the beach stairs option should not be discounted. Ms. Freeman indicated that she would revisit the beach stairs option with staff. 3. Property Trailhead — Discussion: Ms. Freeman presented twelve trailhead signs for approval to bring to the Historic District Commission. Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Jelleme, it was unanimously VOTED to approve the signs as presented. 4. Consue Springs — Discussion: Ms. Freeman presented pictures of the headwall at Consue Springs that was compromised due to various factors which included the construction of the neighboring subdivision and associated dewatering of the site; significant rain events; tidal flow, etc. Ms. Freeman suggested some temporary fixes to stave off the problem in the interim while the Land Bank waits for the Town to complete its stormwater infrastructure project in the area. 5. Hays/Bachman/Ottison (Creeks/Orange Street) — Design Services Proposal: Ms. Bell presented a proposal for a master plan from Horiuchi Solien Landscape Architects for $15,000 to $20,000 plus expenses with an estimated timeline for completion in two to three months. Chairman Paterson queried whether this timeline could be accelerated, and staff indicated they would attempt to expedite the work. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was unanimously VOTED to approve the proposal for the master plan. 6. Request to Show Land Bank Destination on App — Sandy Pedals: Ms. Bell presented a request from Sandy Pedals, a new venture on the island that was offering e -bike rental service. The owner Thomas Holt has asked to add Land Bank properties as suggested destinations for biking on their mobile application. Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Glidden, it was unanimously VOTED to allow the request. D. APPROVAL OF MINUTES: Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was unanimously VOTED to accept, approve and release the regular minutes of December 10, 2019. E. TRANSFER BUSINESS: 1. December 2019 Transfers — Record Nos. 41301 through 41413: The Commission reviewed transfers for the period of December 1, 2019 through December 31, 2019. Land Bank Commission January 14, 2020 Page 4 a. Current "M" Exemptions and Liens: The Commission authorized the placing of liens against the following properties as a result of the purchasers claiming the "M" exemption as first-time buyers of real property: No. 41304 Bertyl V. Johnson, Jr. Trustee of the Seventh Generation Realty Trust No. 41322 Valerie Molina No. 41339 Marleah J. Lydon and Christopher R. Lyson No. 41371 Thomas R. Watkins and Stephanie A. Jindrak-Watkins No. 41379 Patrick M. Gately No. 41390 Dilip Maharjan and Resha Maharjan No. 41401 Travis W. Greenleaf and Alenora C. Greenleaf b. Current "O" Exemptions and Liens: The Commission authorized the placing of liens against the following properties as a result of the purchasers claiming the "O" exemption as part of a deed -restricted affordable housing program: No. 41313 Caitlin Parsons No. 41315 Sunil M. Mali and Gita Nakarmi No. 41344 Clarence Alvin Hughes, II and Gabrielle Elizabeth Hughes 2. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was unanimously VOTED to execute and authorize the issuance of Releases of Liens for the following transfers as a result of the purchasers fulfilling all of the requirements of Section 12, subsection (-m-): No. 35919 Jason A. Curtis and Cheryl L. Curtis No. 35838 Edwin Rudd and Sharlene Rudd F. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years 2018 and 2019 and fiscal years 2019 and 2020 through December 2019 were presented to the Commission. 1. Monthly Financial Report: The Commission accepted the November 2019 financial reports including the balance sheet and income statements previously provided by email. 2. Warrant Authorization — Cash Disbursements: Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Stackpole, it was VOTED to execute the January 14, 2020 warrant document in the amount of $299,943.62 to be provided to the county treasurer. Commissioner delleme recused herself from the vote. Land Bank Commission January 14, 2020 Mr. Bushard departed the meeting at 5:35 p. m. Page 5 Il. EXECUTIVE SESSION: Upon a motion made by Commissioner Jelleme and duly seconded by Commissioner Glidden, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property and review executive session minutes. A roll call vote was taken: Paterson -Aye, Reinhard -Aye, Glidden -Aye, Jelleme-Aye, Stackpole-Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would not reconvene in regular s stop at the conclusion of executive session. ADJOURNMENT: Upon a motion Commissioner Glidden, it was unat Attested to: Commissioner Jelleme and duly seconded by VOTED to adjourn to executive session at 5:35 p.m. Richard J. Glidden, Secretary Accepted, Approved, and Released by VOTE of the Commission this 28th day of January 2020. Neil Paterson, Chairman MONTHLY TRANSFER STATISTICS CALENDAR 2018 CAL18 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan -18 86 38 48 $109,100,331 $102,654,331 $2,053,887 Feb -18 93 52 41 $110,702,982 $105,899,307 $2,118,786 Mar -18 84 39 45 $86,699,505 $80,439,505 $1,609,457 Apr -18 72 41 31 $63,371,268 $62,871,268 $1,259,025 May -18 90 52 38 $68,681,278 $66,624,278 $1,337,840 Jun -18 70 39 31 $72,347,585 $68,338,985 $1,210,166 Jul -18 80 50 30 $80,896,878 $78,396,878 $1,567,938 Aug -18 77 45 32 $48,618,521 $46,802,521 $946,902 Sep -18 84 26 58 $119,633,412 $118,343,412 $2,371,535 Oct -18 101 35 66 $212,485,401 $207,882,401 $4,167,648 Nov -18 119 48 71 $158,226,115 $153,331,115 $3,085,622 Dec -18 94 51 43 $93,258,434 $89,800,934 $1,796,019 2018 TOTAL 1050 516 534 $1,224,021,709 $1,181,384,935 $23,524,825 Average 88 43 45 $102,001,809 $98,448,745 $1,960,402 Low 70 26 30 $48,618,521 $46,802,521 $946,902 High 119 52 71 $212,485,401 $207,882,401 $4,167,648 MONTHLY TRANSFER STATISTICS CALENDAR 2019 CAL19 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan -19 77 36 41 $73,129,224 $70,296,724 $1,405,934 Feb -19 55 32 23 $33,375,816 $31,585,094 $631,702 Mar -19 75 43 32 $51,027,881 $47,441,881 $948,838 Apr -19 72 42 30 $94,747,898 $91,479,627 $1,866,725 May -1 9 86 45 41 $82,825,845 $80,412,845 $1,608,257 Jun -19 70 42 28 $82,330,500 $71,590,500 $1,438,810 Jul -19 89 56 33 $94,955,156 $89,775,156 $1,796,308 Aug -19 99 46 53 $106,405,471 $102,684,583 $2,063,692 Sep -19 93 48 45 $80,267,845 $77,392,845 $1,549,917 Oct -19 109 49 60 $139,977,450 $137,527,117 $2,759,542 Nov -19 99 51 48 $110,400,753 $107,270,753 $2,145,415 Dec -19 112 71 41 $104,991,606 $88,127,806 $1,772,556 2019 TOTAL Average 1036 86 561 47 475 40 $1,054,435,445 $87,869,620 $995,584,930 $82,965,411 $19,987,697 $1,665,641 Low 55 32 23 $33,375,816 $31,585,094 $631,702 High 112 71 60 $139,977,450 $137,527,117 $2,759,542 MONTHLY (UNAUDITED) MONTHLY TRANSFER STATISTICS FISCAL YEAR 2019 FY19 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul -18 80 50 30 $80,896,878 $78,396,878 $1,567,938 Aug -1 8 77 45 32 $48,618,521 $46,802,521 $946,902 Sep -18 84 26 58 $119,633,412 $118,343,412 $2,371,535 Oct -18 101 35 66 $212,485,401 $207,882,401 $4,167,648 Nov -18 119 48 71 $158,226,115 $153,331,115 $3,085,622 Dec -18 94 51 43 $93,258,434 $89,800,934 $1,796,019 Jan -19 77 36 41 $73,129,224 $70,296,724 $1,405,934 Feb -19 55 32 23 $33,375,816 $31,585,094 $631,702 Mar -19 75 43 32 $51,027,881 $47,441,881 $948,838 Apr -19 72 42 30 $94,747,898 $91,479,627 $1,866,725 May -19 86 45 41 $82,825,845 $80,412,845 $1,608,257 Jun -19 70 42 28 $82,330,500 $71,590,500 $1,438,810 THRU DEC 18 555 255 300 $713,118,761 $694,557,2611 $13,935,663 Average 83 1 41 41 $94,212,994 $90;6131661 $1,819,661 Low 55 26 23 $33,375,816 $31,585,0941 $631,702 High 119 51 71 $212,485,4011 $207,882,4011 $4,167,648 MONTHLY TRANSFER STATISTICS FISCAL YEAR 2020 FY20 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul -19 89 56 33 $94,955,156 $89,775,156 $1,796,308 Aug -1 9 99 46 53 $106,405,471 $102,684,583 $2,063,692 Sep -19 93 48 45 $80,267,845 $77,392,845 $1,549,917 Oct -19 109 49 60 $139,977,450 $137,527,117 $2,759,542 Nov -19 99 51 48 $110,400,753 $107,270,753 $2,145,415 Dec -19 112 71 41 $104,991,606 $88,127,806 $1,772,556 Jan -20 Feb -20 Mar -20 Apr -20 May -20 Jun -20 THRU DEC 19 601 321 280 $636,998,282 $602,778,260 $12,087;430 Average 100 54 47 $106,166,380 $100,463,043 $2,014,572 Low 89 46 33 $80,267,845 $77,392,845 $1,549,917 High 112 71 60 $139,977,450 $137,527,117 $2,759,542 MONTHLY (UNAUDITED) a) T- C) C) N W p W M 2 L VNJ 11C O CD 0 Z Z 0 V5 w cU) m C OO U a W Y � QJ ma U Q Z J F- W W W Y F - az Z :) a' �22 C" n m o (D N V O M r-- O r M r N VN N Ln (D O V of O C) W o �t O o m r (D m of M M m o 0 Nm m Ln N M (D (n o r` Ln v o m , o N m 'ti M Octr� C m (D N N O O C) N m rlm Cl O O ID O m f0 m (`] O EA m M m M m fA fit fA EA 69 N N P,: V N N 6eM r � to N r V3 fry FA f9 2 M t` M m m(D O m m M O V V O t` Ln V r m N N m V m N O p (D (O V h O N t` N m r- o m (D CJ N m oo m (D m (� (» m r- M v o LD Ln o N N m 0 M � O m (D O O wr- N n C N r- m m r N O (D O m .-- m m N O M V LD N M m N V (» N Ln `O ffl O m O O m b9 V) Eq ff) fA N m v M clj ri f» f» r EA N r EA EA fs u. ❑ ❑ y LO LO J J = W O n M W P } O (D N 57 r o (D (OD (OD (�O (aO (O 7 O O N ) r O O O O o o 0 O �-- O z O z T ❑ ❑ W a a a J J W O L M W V to O LD LD m M Ln LD m } O (D N } .-- O (D (O O O O (D M O O N fA 0 0 0 0 �-- O O r N O O M Lo 00 Q 0 X E: 00 c X J a o C U LL Q 0 a O U ❑ z N U t❑i aoa O U C/)w U Y Y Y C C C F M @ @ ow M m m W Y Y Y z U U U w=Q C C C F @ @ @ O z z Z F- O T O LO N (O M m ci N m N y LO LO (- o = X r` P j C) p O o O N W E O� (JI E O o = W V x O c T O N a . 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C a C J ~ .Q a 04 O O O N c U)z O m Q) O m N Z n � m co n m a m O C p Ld N sv c w a 2 M M H O O N L C N C = z m m 2 N N N F H w } } a Q W a F - Z m Q W D O z J Q Q Q Z O Q J Q F- 0 O >= O O O O � O O � O O O O O O O O O O O Q i oo Ln Ln m o F- O O 04 Q w m r- v_ (a r- m o Lr r !fl ` ) c Q) N N m 04 O Q ro Q O Vi (6 a a n (9 o m W a .o .Q o 0) r (/� U N c U)z N c co❑ m _a U Z J Z n � m C n m J Q W F' z -It!9 > C p a c c (L` 0 OF p@ M M H O a` N L NO L U 3 Q a c N O m O O 04 N a Q) N N m � Q ro Q Q a a n z o m W .o .Q o 0) r (/� c z N c U)z N c co❑ m Z Z O O Z Z J Z n � m n N m n m J Q W F' z -It!9 > Q Q f - p a c c c oN 0 OF p@ M M H O m N L NO L U z m m 2 F- 3 Q DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of January 14, 2020 1. SGC 2020 Proposed Budget 2. MGC 2020 Proposed Budget 3. SGC Financial Reports — November and December 4. MGC Financial Reports — November and December 5. MGC Clubhouse — ACG Project Update 6. Check Warrant Summary - Clubhouse 7. Check Warrant Summary - MGC SEAHSF 8. Property Maintenance Equipment Requests 9. Madaquecham Beach — Aerial 10. NLB Trailheads 11. Consue Springs - Pictures and Aerials 12. Hays/Ottison/Backman — Design Services Proposal 13. Monthly Transfer Report — December 2019 14. Current "M" Exemptions (see transfer business for record nos.) 15. Current "O" Exemptions (see transfer business for record nos.) 16. Fiscal Year Transfer Statistics and Graphs — December 2019 17. Calendar Year Transfer Statistics and Graphs — December 2019 18. NLB Financial Statements — November 2019 19. Check Warrant Summary dated January 14, 2019 TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of January 14, 2020 1. December 2019 Transfers —Record Nos. 41301 through 41413 a. Current "M" Exemptions and Liens: No. 41304 Bertyl V. Johnson, Jr. Trustee of the Seventh Generation Realty Trust No. 41322 Valerie Molina No. 41339 Marleah J. Lydon and Christopher R. Lydon No. 41371 Thomas R. Watkins and Stephanie A. Jindrak-Watkins No. 41379 Patrick M. Gately No. 41390 Dilip Maharjan and Resha Maharjan No. 41401 Travis W. Greenleaf and Alenora C. Greenleaf b. Current "O" Exemptions and Liens: No. 41313 Caitlin Parsons No. 41315 Sunil M. Mali and Gita Nakarmi No. 41344 Clarence Alvin Hughes, II and Gabrielle Elizabeth Hughes 2. "M" Exemption Update: a. Five -Year Domicile and Ownership Compliance — Release of Lien: No. 35919 Jason A. Curtis and Cheryl L. Curtis No. 35838 Edwin Rudd and Shalene Rudd