HomeMy WebLinkAbout2019-11-26AGENDA
Nantucket Land Bank Commission
Regular Meeting of November 26, 2019
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts o
CALL TO ORDER: 3:00 P.M. 1l
A. CONVENE IN OPEN SESSION _
1. PUBLIC COMMENT / STAFF ANNOUNCEMENTS w Vi r
2. GOLF BUSINESS c
a. Proposed 2020 Golf Rates — Discussion
b. Sconset Golf Course 2020 Budget - Discussion
c. Miacomet Golf Course 2020 Budget - Discussion
d. Miacomet Golf Clubhouse and Project — Update
e. Miacomet Golf Course Surnmer Employee Administration, Housing, and Storage
Facility Project — Update
f. Sconset Golf Course — Manager's Monthly Review: October
g. Miacomet Golf Course — Manager's Monthly Review: October
h. Warrant Authorization — Golf Capital Funds Transfer Request
i. Warrant Authorization — Clubhouse Requisition
3. PROPERTY MANAGEMENT
a. Bachman/158 Orange Street — Accessibility Surfacing
b. Millbrook Heritage Orchard/40 & 60 Millbrook Road — Update
c. Lily Pond — Master Plan for Ecological Restoration Professional Services
Proposal
d. Property Maintenance Equipment Request
e. Dog Park Design Services — Proposal
4. REGULAR BUSINESS
a. Action Items List — Update
5. APPROVAL OF MINUTES
a. Regular Meeting of November 12, 2019
6. TRANSFER BUSINESS
7, FINANCIAL BUSINESS
a. Monthly Financial Report
b. Warrant Authorization — Cash Disbursement
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G.L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more thirdparties. The Commission will not reconvene in open session at the
conclusion of executive session.
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
ADJOURNMENT
MINUTES
Nantucket Land Bank Coininission
I i Regular Meeting of November 26, 2019 �
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Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts = C
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CALL TO ORDER 3:10 P.M. ce
PRESENT: Richard Glidden, Kristina Jelleme, Neil Paterson, Allen Reinhard, John Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator.
Inquirer and Mirror Reporter, Brian Bushard,• Judy Zurhiedi; Miacomet Golf Course ("MGC')
General Manager, Alan Costa; Golf Superintendent, Sean Oberly were also present at call to
order.
1. CONVENE IN OPEN SESSION:
A. PUBLIC COMMENT/STAFF: Ms. Zurhiedi thanked the Commission and staff for
holding the first Cross -Island Hike. She said it was a wonderful event and she was looking
forward to the permanent cross -island trail. Further, she expressed her gratitude for the new
Discovery Playground at Hinsdale Park and was particularly pleased with the addition of outdoor
exercise equipment.
B. GOLF BUSINESS:
1, Proposed 2020 Golf Rates - Discussion: Mr. Costa presented three rate
options, the first with $200 increases to membership rates, the second with $100 increase to
membership rates and minor increases to non-residents green fees and the third similar to the
second, but with minor increases to cart rentals and club rentals at both courses. He
recommended the third option which he projected to bring in an additional $161,350 in revenue.
After some discussion, upon a motion made by Commissioner Stackpole, and duly seconded by
Commissioner Glidden, it was VOTED, the following rates (increased items in bold) as
recommended by Mr. Costa.
Sconset Golf Course Rates 2020
Summer Membership (May - Oct)
$
750.00
18 Hole Greens Fees
$
65.00
9 Greens Fees
$
45.00
Children's Rate - 9 Holes
$
15.00
Pull Carts
S
7.00
Club Rentals
$
20.00
Land Bank Commission
November 26, 2019
Miacomet Golf Course Rates
2020
Winter Membership (Oct — May)
$
700.00
Resident Discount Card (May — Oct)
$
100.00
Vacation Card (5 — 18 Hole Rounds)
$
600.00
18 Hole Greens Fees
$
160.00
9 Hole Greens Fees
$
105.00
18 Hole Resident Greens Fees
$
100.00
9 Hole Resident Greens Fee
$
70.00
18 Hole Package
$
200.00
9 Hole Package
S
135.00
Twilight Golf (after 5pm)
$
70.00
18 Hole Cart (per person)
$
30.00
9 Hole Cart (per person)
$
20.00
Pull Cart
$
15.00
18 Hole Club Rentals
S
65.00
9 Hole Club Rentals
S
45.00
Range Balls — Small Bucket
$
6.00
Range Balls — Medium Bucket
$
11.00
Range Balls — Large Bucket
$
16.00
Single Charter
$
800.00
Family Charter
$
1,500.00
Single Membership Dues — Legacy
$
1,728.00
Family Membership Dues — Legacy
$
3,217.00
Single Membership Due — Regular
$
3,320.00
Family Membership Dues — Regular
$
6,130.00
Page 2
2. Sconset Golf Course ("SGC") Proposed 2020 Budget — Discussion: Mr. Costa
presented a draft budget for SGC which included modest increases to payroll and maintenance
expenses. After some discussion the budget was taken under advisement to be voted at a future
meeting once the revenue amounts are adjusted to include the rate increases and once the
updated budget is provided to the Commission.
3. Miacomet Golf Course Proposed 2020 Budget — Discussion: Mr. Costa
presented the budget and reviewed the forecast summary sheet by department. He explained that
the most significant increases were in food and beverage with the new restaurant opening soon.
Further the utility costs for the new building were hard to predict for the coming year. He pointed
out fi•om a cashflow standpoint, MGC should be able to pay back most of the clubhouse and
Miacomet Golf Course Summer Employee Administration, Housing and Storage Facility ("MGC
SEAHSF") costs from the new rate increases. Commissioner Jelleme pointed out that the budget
did not reflect those increases and still could cover the clubhouse costs. Further, the rents
received from the employees living in the MGC SEAJSF should cover the payback of the capital
outlay of that building. Mr. Savetsky asked that the capital budget be revised to include the
current equipment leases and to put together a capital budget for SGC as well. Further he asked
Land Bank Commission
November 26, 2019
Page 3
Mr. Costa to bring in a recommendation on funding a capital reserve account for SGC so the
funds from MGC initiation fees are not used for SGC as they are now. After some discussion the
budget was taken under advisement to be voted at a future meeting once the revenue amounts are
adjusted to include rate increases and once the updated budget is provided to the Commission.
4. Miacomet Golf Clubhouse and Project — Update: Mr. Savetsky reported that
the punch list was distributed by the architect and the contractor Dellbrook JKS, was scheduled
to complete the items soon. Further, the phase 2 site work was being held up by National Grid
trenching needed to install the new transformer. Unfortunately, the asphalt plant was closing for
the winter in the next few weeks and the paving may be delayed until spring. Mr. Savetsky said
Ms. Bell was taking care of ordering artwork and most of the furniture would arrive this month.
Mr. Costa reported that the health department had signed off on all permits needed for food
service and he would plan a trial run dinner for the Commissioners on December 12th with the
opening soon after. Chairman Paterson thanked Mr. Costa for all his hard work in bringing the
new clubhouse project along.
William Cassidy entered the meeting at 3: 50 p. m.
5. Miacomet Golf Course Summer Employee Administration, Housing, and
Storage Facility Project — Update: Mr. Savetsky informed the Commission that Michael Josefek,
the owner's project manager was concerned that the contractor had not started roofing the
building and has sent them a letter in that regard. However, work inside the building by plumbers
and electricians was progressing on schedule.
6. Sconset Golf Course ("SGC") — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison for October 2019. The course was
now closed and had a great year. Mr. Costa expected to increase food revenues in 2020 by
offering sandwiches that would be prepared and packaged in the MGC kitchen. Mr. Oberly said
that his staff would be working on getting more sand into the ground all winter to improve the
course.
Field Ecologists Guthrie Diamond and Taylor Donovan entered the meeting at 3:58 p. m.
7. Miacomet Golf Course — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison for October 2019, as well as the check
register and departmental profit and loss summary for October 2019. Mr. Costa noted that overall
the year was better than expected but he was currently purchasing supplies for the new building
which was not in his budget for 2019 and would cut into his available cash at year end.
8. Warrant Authorization — Golf Capital Funds Transfer Request: Upon a motion
made by Commissioner Reinhard and duly seconded by Commissioner Jelleme, it was
unanimously VOTED to execute the November 26, 2019 warrant document in the amount of
$21,392.79 to be provided to Nantucket Golf Management, Inc. from the Golf Capital Reserve
account.
Land Bank Commission
November 26, 2019
Page 4
9. Warrant Authorization — Clubhouse Requisition: Upon a motion made by
Commissioner Glidden and duly seconded by Commissioner Reinhard, it was unanimously
VOTED to execute the November 26, 2019, warrant document in the amount of $364,765.95 to
be provided to the county treasurer.
Ms. Zurhiedi, Mr. Costa and Mr. Oberly departed the meeting at 4: 05 p.m.
Environmental Coordinator, Rachael Freeman and Millbrook Heritage Orchard Manager,
Jordan McHugh entered the meeting at 4: 05 p.m.
C. PROPERTY MANAGEMENT:
1. Millbrook Heritage Orchard/40 & 60 Millbrook Road — Update: Ms. McHugh
updated the Commission on the progress that had been achieved at the orchard which included
stied and fence construction, two out of the tree tills, amendments to the soil, planting of cover
crops and the 47 trees are healed in for the winter and ready for transplant in the spring.
Additionally, she reviewed the timeline for soil testing, irrigation and planting of the trees in
mid-May. Ms. Freeman asked the Commission if they thought some educational information
should be provided in the form of signage at the property. The consensus was positive regarding
some sort of educational signage and Commissioner Jelleme said additional information should
be made available to the public on the Land Bank's website.
Ms. McHugh departed the meeting at 4:15 p. m.
2. Bachman/158 Orange Street — Accessibility Surfacing: Ms. Freeman reported
that the Historic District Commission had rejected the cement pavers for the accessibility
parking, path and patio that was in the application and approved concrete for the parking and
brick for the path and patio. Ms. Freeman presented copy of the plan and pointed out that due to
increased cost for the brick, the patio area has been reduced slightly.
3. Lily Pond — Master Plan for Ecological Restoration Professional Services: Ms.
Freeman presented a proposal from Horsley Witten Group to create a master plan to improve
stormwater management, restore habitat and enhance recreational opportunities in the park.
Further, she explained that Ms. Diamond was able to provide a lot of the data collection for the
project. The amount of the proposal was $46,510 and when finished would include several
options. Upon a motion made by Commissioner Glidden and duly seconded by Commissioner
Reinhard, it was unanimously VOTED to approve the proposal from Horsley Witten Group for
$46,510.
4. Property Maintenance Equipment Request: Mr. Savetsky presented a request
from property staff for the purchase of a Bobcat Mini Track Loader for $24,631.42. The track
loader was a walk behind/stand-on machine and had a bucket and forks to carry materials in
narrow places such as trails. Upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Glidden, it was unanimously VOTED to approve the purchase of the
Mini Track Loader as quoted.
Land Batik Commission
November 26, 2019
Page 5
5. Dog Park Design Services — Proposal: Ms. Bell presented a proposal from
Berkshire Design Group for construction bid level plans and application to the Historic District
Cornmission. The proposal for $13,900 included three site visits, however Ms. Bell recommends
additional site visits and requested the Commission approve a budget of $20,000 for this phase of
the project. Upon a motion made by Commissioner Reinhard and duly seconded by
Commissioner Stackpole, it was unanimously VOTED to approve the proposal with a
contingency of additional expenses up to $20,000.
D. PUBLIC COMMENTS: Mr. Cassidy asked the Commission to write a thank you letter
to Emily Molden, Executive Director of the Nantucket Land Council for the behinds the scenes
work she has done on an upcoming acquisition.
Mr. Cassidy departed the meeting at 4:30 p.m.
E. REGULAR BUSINESS:
1. Action Item List — Update: Commissioner Jelleme asked that scheduling
committee meetings for the 2020 Cross -Island Hike and the permanent Cross -Island Trail be
added to the list. Commissioner Reinhard asked that the island wide map be added to the list. Ms.
Bell explained that the structural reports for the current conditions of the Hays buildings were
forthcoming; the survey work was complete; and she would touch base with the landscape
architect.
Ms. Diamond and Ms. Donovan departed the meeting at 4:40 p.m.
F. APPROVAL OF MINUTES: Upon a motion made by Commissioner Reinhard and
duly seconded by Commissioner Glidden, it was VOTED to accept, approve and release the
regular minutes of November 12, 2019.
G. TRANSFER BUSINESS:
1. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made by Conunissioner Glidden and duly seconded by Commissioner Jelleme, it was
unanimously VOTED to execute and authorize the issuance of Releases of Liens for the
following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection (-m-):
No. 35785 Andrea P. Solimeo and Megan A. Brown and Giovanna
Solimeo
No. 35792 James A. Kuratek
No. 35817 Matthew K. Dunham
2. Transfer Update:
'`a. Two p — —Year Domicile Non -Compliance Request for Waiver/No. 41148
q
Land Bank Commission
November 26, 2019
Page 6
Kimberly Dadah: Ms. Campese provided a letter from Ms. Dadah that gave additional
information regarding her extenuating circumstances that prevented her from fulfilling the terms
of the "M" exemption. Ms. Campese explained that Ms. Dadah had informed the staff about her
change in plans just prior to her two-year deadline and further had paid the entire fee. Upon a
motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was
unanimously VOTED to waive the penalty of $2,250 only and require Ms. Dadah to pay the
accrued interest of $2,551.50 and further to work with Ms. Campese on a payment plan.
b. Five -Year Ownership Noncompliance — Release of Lien and Transfer of
Exemption Agreement/No. 36694 Christopher R. Lydon and Marleah Lydon: Ms. Campese
reminded the Commission that they had voted to transfer the "M" exemption and lien to the new
property the Lydon's were purchasing due to extenuating circumstances and to provide a release
of lien for the property they were selling. Additionally, all parties would sign an agreement to
transfer the exemption and add an additional two years onto the lien. Upon a motion made by
Commissioner Glidden and duly seconded by Commissioner Stackpole, it was unanimously
VOTED to execute the exemption transfer agreement that would be recorded at the registry of
deeds along with a lien on the subsequent property when purchased. Further they voted to
execute the release of lien on the original property that would be provided to Mr. and Ms. Lydon
or their representative upon receipt of the signed agreement.
c. Release of Lien — Pending Sale of Property/No. 39223 Thomas W.
Pearson: Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner
Stackpole, it was unanimously VOTED to execute and authorize the issuance of Release of Lien
for the aforementioned transfer as a result of the purchaser selling the property in accordance
with Section 12, subsection (o).
H. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the October 2019
financial reports including the balance sheet and income statements previously provided by
email.
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Glidden and duly seconded by Commissioner Stackpole, it was unanimously
VOTED to execute the November 26, 2019 warrant document in the amount of $136,389.30 to
be provided to the county treasurer.
Mr. Bushard departed the meeting at 4:50 p. m.
II. EXECUTIVE SESSION: Upon a motion made by Commissioner Jelleme and duly seconded
by Commissioner Glidden, it was unanimously VOTED to go into executive session in order to
discuss the purchase, exchange, lease or value of real property and review executive session
minutes. A roll call vote was taken: Paterson -Aye, Reinhard -Aye, Glidden -Aye, Jelleme-Aye,
Stackpole-Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that discussion
of these matters in open session may be detrimental to the Land Bank's negotiating position and
Land Bank Commission
November 26, 2019
that the Commission would not reconvene in regular session at the conclusion of executive
session.
Page 7
ADJOURNMENT: Upon a motion made by Co issioner Jelleme and duly seconded by
Commissioner Glidden, it was unanimously VOTED to adjourn to executive session at 4:50 p.m.
Attested to:
Richard J. Glidden,
Accepted, Approved, and Released by VOTE
of the Conunission this 10th day of December 2019.
"�j
Neil Paterson, Chairman
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of November 26, 2019
1. 2020 Proposed Golf Rates
2. SGC 2020 Proposed Budget
3. MGC 2020 Proposed Budget
4. SGC October 2019 Financials
5. MGC October 2019 Financials
6. Golf Capital Transfer Requests dated November 26, 2019
7. Check Warrant Summary dated November 26, 2019 — Clubhouse
8. Millbrook Heritage Orchard — Power Point presentation
9. Bachman/158 Orange Street — Hardscape Plan
10. Lily Pond — Master Plan for Ecological Restoration Profession Services Proposal
11. Lily Pond — Summary of Master Plan
12. Equipment Request — Quote for Mini Track Loader/Bobcat
13. Dog Park Design Services Proposal
14. Action Item List
15. "M" Releases of Liens (see transfer business for record nos.)
16. "M" Request for Waiver (see transfer business for record no.)
17. "M" Transfer of exemption agreement (see transfer business for record no.)
18. "O" Release of Lien (see transfer business for record no.)
19. Land Bank Financial Statements — October 2019
20. Check Warrant Summary dated November 26, 2019
TRANSFER BUSINESS
�. Nantucket Land Bank Commission
Regular Meeting of November 26, 2019
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Releases of Liens:
No. 35785 Andrea P. Solimeo and Megan A. Brown and Giovanna Solimeo
No. 35792 James A. Kuratek
No. 35817 Matthew K. Dunham
2, Transfer Update:
a. Two -Year Domicile Noncompliance — Request for Waiver
No. 39005 Kimberly Dadah
b. Four -Year Ownership Non -Compliance — Transfer of Lien Agreement/Release
No. 36694 Christopher R. Lydon and Marleah Lydon
c. "O" Exemption — Release of Lien
No. 39223 Thomas W. Pearson
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