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HomeMy WebLinkAbout2019-11-12AGENDA Nantucket Land Bank Commission Regular Meeting of November 12, 2019 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 P.M. A. CONVENE IN OPEN SESSION PUBLIC COMMENT / STAFF ANNOUNCEMENTS 2. GOLF BUSINESS L W . Y a - 241I kf`E 21 PM 12: 42 a. Miacomet Golf Clubhouse and Project- Update b. Miacomet Golf Course Summer Employee Administration, Housing, and Storage Facility Project - Update c. Warrant Authorization - Clubhouse Requisition 3. PROPERTY MANAGEMENT a. Lily Pond Property - Storm Water Management DPW Presentation b. Consue Springs - Storm Water Management DPW Presentation c. Miacomet Pond - Nantucket Pond Coalition Equipment Placement Request d. Property Foreman & Environmental Coordinator - Updates e. All Island Trails Map - Discussion f. Bachman/158 Orange St Accessibility Surfacing - Discussion 4. APPROVAL OF MINUTES a. Regular Meeting of October 22, 2019 and Special Meeting of November 5, 2019 5. TRANSFER BUSINESS a. Current "M" Exemptions and Liens 6. FINANCIAL BUSINESS a. Monthly Transfer Statistics b. Staff Prepared Annual Report Financial Summary Approval c. Warrant Authorization - Cash Disbursement d. Warrant Authorization - 2016 Refunding Semi -Annual Bond Payment B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G.L. c. 30A, 21(a)(6)J. The particular transactions and parcels of real estate are not identified since disclosure of the property information may have a detrimental impact on the Land Bank's negotiating position with one or more third parties. The Commission will not reconvene in open session at the conclusion of executive session. 1. Approval of Executive Session Minutes 2. Real Estate Acquisition ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of November 12, 2019 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 p.m. PRESENT: Richard Glidden, Neil Paterson, Allen Reinhard, Kristina Jelleme. ABSENT: John Stackpole STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator; Jeff Pollock, Property Foreman; Taylor Donovan, Field Ecologist; Guthrie Diamond, Field Ecologist; Rachael Freeman, Environmental Coordinator. Inquirer and Mirror Reporter, Brian Bushard was also present at call to order. I. CONVENE IN OPEN SESSION: A. PUBLIC COMMENTS / STAFF ANNOUNCEMENTS: 1. Chairman Paterson announced that he would like to donate a large stone for placement in front of the new Miacomet Golf Clubhouse that would be engraved with the words: Miacomet Golf Course A Land Bank Property All Welcome The Commission expressed its gratitude for the donation and support for the proposed inscription. B. GOLF BUSINESS: 1. Miacomet Golf Clubhouse ("MGC") Replacement — Project Update: Mr. Savetsky stated that the MGC clubhouse construction was nearly complete. He reported that ACG, the Land Bank's Project Manager, had been tremendously helpful throughout the process in the reduction of change order expenses by about $400,000.00. A list of work to be completed was reviewed and a plan was in place to tentatively open the bar by Friday, November 29, 2019. 2. Mr. Savetsky reported that the Miacomet Golf Course Summer Employee Administration, Housing, and Storage Facility site work was underway with TCE Construction. He displayed photos of the modular units that were delivered and mounted on the foundation. 3. Warrant Authorization — Clubhouse Requisition: Upon a motion made by Land Bank Commission November 12, 2019 them more inviting to the public. Page 3 e. Chase Dock Replacement: Pollock confirmed that once the dock piles were installed, the Land Bank field crew would build the dock and raised walkway at 50 Tennessee Avenue. f. 159 Hummock Pond Road Cottage Removal Update: Ms. Freeman informed the Commission that the original cottage removal plan was delayed due to the decision to remove the studio simultaneously and Architectural Planner, Brook Meerbergen, was working on securing the necessary permits for demolition of the studio. g. Consue Springs/Washington Street Extension: Mr. Pollock noted that they installed a fiber grade boardwalk over some wetlands behind Consue Springs pond. The trail will eventually lead from the duck pond property to the harbor. h. Reyes Property — Progress: Mr. Pollock stated that the gateway was nearly finished. Three new benches would soon be installed on the property and the two foo dog statues would be reinstalled at the gated entrance. i. Sand Plains Grassland Management: Mr. Pollock reported that the field crew started mitigation for MGC and targeted several areas for burning and mowing in Smooth Hummocks with the goal of mitigating 90 acres per year. Furthermore, he planned to work with the Nantucket Conservation Foundation on the Head of Plains property to coordinate management efforts in a way that was most beneficial to the habitat. He emphasized the importance of rotating areas in order to ensure the highest level of diversity in plant species. j. Beechwood Farm Trail Plans/Almanac Pond Road: Ms. Freeman informed the Commission that staff was working on trails for the Jensen property and discussed the pros and cons of constructing a 100 -foot boardwalk on the wetlands and slopes of the existing property. Additionally, she noted that the property would be on a three-year mowing rotation. k. Hazardous Trees Management: Mr. Pollock stated that any black pitch pine trees that are 30 to 40 feet tall would be monitored and removed if they were deemed hazardous and could potentially impact a trail. Moreover, Bartlett Trees had been contacted to assist with tree maintenance at select properties as needed. 3. All Island Trails Map — Discussion: Ms. Freeman displayed a trail map with all the trails on the island as well as conservation ownership information. She asked the Commission for feedback on what they would like to see on maps and explained that staff had spent a significant amount of time collecting data in the field which could be used for an all -island map or maps for individual walking trails, depending on which direction the Land Bank wanted to go. Robert McNeil, Department of Public Works Director entered the meeting at 4: 57 p.m. 4. Lily Pond Property — Storm Water Management DPW Presentation: Mr. McNeil Land Bank Commission Page 4 November 12, 2019 reviewed plans for replacing a failing drainage system in the Lily Pond area. He noted that increased water elevation in the area is due to discharges from increased development since the 1980's. Further, he reviewed low spots and drainage issues on a map; a discussion ensued regarding the current inputs and sewer updates on Liberty Street. Commissioner Jelleme expressed the Land Bank's goals for the Lily Pond over the long term, which included making the park more user- friendly and ecologically sustainable. The Commission acknowledged the issues presented and expressed a willingness to work with the Town to help resolve the situation, requesting that Mr. McNeil to keep them apprised of new information as the project evolves. 5. Consue Springs — Storm Water Management DPW Presentation: Mr. McNeil displayed an aerial map of Consue Springs and informed the Commission of sewer and stormwater drainage improvements needed and how they would affect the duck pond. The Town has retained easements across the Land Bank's Consue Springs properties for all of this work, and the DPW is hoping to have developed a final design plan for this project within a year. Mr. McNeil and Mr. Pollock departed the meeting at 5: 43p. m. 6. Bachman/158 Orange Street Accessibility Surfacing Discussion: Ms. Freeman presented a landscaping plan for the property and sought input on various concepts for the parking and accessible pathway. Discussion ensued and the consensus of the Commission was to go with concrete pavers for the parking, path and patio. D. APPROVAL OF MINUTES: 1. Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Reinhard, it was unanimously VOTED to accept, approve and release the regular session minutes of October 22, 2019 and the special meeting minutes of November 5, 2019 as written. E. TRANSFER BUSINESS: 1. October 2019 Transfers — Record Nos. 41091 through 41200: The Commission reviewed transfers for the period of October 1, 2019 through October 31, 2019. a. Current "M" Exemptions and Liens: The Commission authorized the placing of liens against the following properties as a result of the purchasers claiming the "M" exemption as first- time buyers of real property: No. 41094 Douglas Lattanzio No. 41196 Jodi Lawrence F. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years 2018 and 2019 through October 2019 were presented to the Commission. Land Bank Commission Page 5 November 12, 2019 2. Staff Prepared Annual Report Financial Summary Approval: Ms. Campese presented a staff -prepared Land Bank financial summary, which also included Miacomet Golf operations, based on the Fiscal Year 2019 audited financial statements. Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Reinhard, it was unanimously VOTED to accept and approve the staff -prepared financial summary for inclusion in the Town of Nantucket 2019 Annual Report. 3. Warrant Authorization — Cash Disbursements: Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was VOTED to execute the November 12, 2019 warrant document in the amount of $180,532.42 to be provided to the county treasurer. 4. Warrant Authorization — 2016 Refunding Semi -Annual Bond Refund: Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Jelleme, it was unanimously VOTED to approve payment and authorize staff to wire the Series A semi-annual bond payment of interest and principal in the total amount of $913,675.00 from the Land Bank's Collection Account to the Bond Trustee at U.S. Bank. II. EXECUTIVE SESSION: Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property. A roll call vote was taken Jelleme-Aye, Reinhard -Aye, Paterson -Aye, Glidden -Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would not reconvene in regular session following executive session. ADJOURNMENT: Upon a motion made Commissioner Reinhard, it was VOTED to p Attested to: Richard J. Glidden, Commissioner Glidden and duly seconded by ourn to executive session at 5:55 p.m. Accepted, Approved, and Released by the VOTE of the Commission this 26th day of November 2019. Neil Paterson, Chairman MONTHLY TRANSFER STATISTICS CALENDAR 2018 CAL18 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan -18 86 38 48 $109,100,331 $102,654,331 $2,053,887 Feb -18 93 52 41 $110,702,982 $105,899,307 $2,118,786 Mar -18 84 39 45 $86,699,505 $80,439,505 $1,609,457 Apr -18 72 41 31 $63,371,268 $62,871,268 $1,259,025 May -1 8 90 52 38 $68,681,278 $66,624,278 $1,337,840 Jun -18 70 39 31 $72,347,585 $68,338,985 $1,210,166 Jul -18 80 50 30 $80,896,878 $78,396,878 $1,567,938 Aug -1 8 77 45 32 $48,618,521 $46,802,521 $946,902 Sep -1 8 84 26 58 $119,633,412 $118,343,412 $2,371,535 Oct -18 101 35 66 $212,485,401 $207,882,401 $4,167,648 Nov -18 119 48 71 $158,226,115 $153,331,115 $3,085,622 Dec -18 94 51 43 $93,258,434 $89,800,934 $1,796,019 THRUOCT 18 837 417 420 $972,537,160 $938,252,885 $18,643;184 Average 88 43 45 $102,001,809 $98,448,745 $1,960,402 Low 70 26 30 $48,618,521 $46,802,521 $946,902 High 119 52 71 $212,485,401 $207,882,401 $4,167,648 MONTHLY TRANSFER STATISTICS CALENDAR 2019 CAL19 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan -19 77 36 41 $73,129,224 $70,296,724 $1,405,934 Feb -19 55 32 23 $33,375,816 $31,585,094 $631,702 Mar -19 75 43 32 $51,027,881 $47,441,881 $948,838 Apr -19 72 42 30 $94,747,898 $91,479,627 $1,866,725 May -1 9 86 45 41 $82,825,845 $80,412,845 $1,608,257 Jun -19 70 42 28 $82,330,500 $71,590,500 $1,438,810 Jul -19 89 56 33 $94,955,156 $89,775,156 $1,796,308 Aug -1 9 99 46 53 $106,405,471 $102,684,583 $2,063,692 Sep -19 93 48 45 $80,267,845 $77,392,845 $1,549,917 Oct -19 109 49 60 $139,977,450 $137,527,117 $2,759,542 Nov -19 Dec -19 THRU OCT 19 Average 825 83 439 44 386 39 $839,043,086 $83,904,309 $800,186,372 $80,018,637 $16,069,726 $1,606,973 Low 55 32 23 $33,375,816 $31,585,094 $631,702 High 109 56 60 $139,977,450 $137,527,117 $2,759,542 MONTHLY (UNAUDITED) TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of November 12, 2019 1. October 2019 Transfers — Record Nos. 41091 through 41200 a. Current "M" Exemptions and Liens: No. 41094 Douglas Lattanzio No. 41196 Jodi Lawrence DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of November 12, 2019 1. MGC Clubhouse Replacement Project — Update 2. MGC Summer Employee Administration, Housing, Storage Facility Aerial Construction Photos 3. Check Warrant Summary - Clubhouse 4. Property Foreman and Environmental Coordinator — Updates, aerials and plans 5. Land Bank Trails information 6. Monthly Transfer Report — October 2019 7. Current "M" Exemption (see transfer business for record nos.) 8. Calendar Year Transfer Statistics and Graphs - October 2019 9. Land Bank Financial Summary Fiscal Year 2019 10. Check Warrant Summary dated November 12, 2019 11. Refunding 2016 Series A Bond Warrant