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HomeMy WebLinkAbout2019-10-24CapProCom Minutes for October 24, 2019, adopted Nov. 21 Town of Nantucket Capital Program Committee 2019 V21' 25) Pfi 12 «•ww. nantucket-ma. go -,- Members: Stephen Welch (Chair), Pete Kaizer (vice chair), Richard Hussey (Secretary), Christy Kickham, Peter McEachern, Jason Bridges, Nat Lowell MINUTES Thursday, October 24, 2019 1 Milestone Road, Wannacomet Water Company, Conference — 10:00 am Called to order at 10:10 a.m. and announcements made. Staff Libby Gibson, Town Manager; Gregg Tivnan, Assistant Town Manager; Brian Turbitt, Director Finance; Rebecca Woodley -Oliver, Assistant Procurement Officer; Terry Norton, Town Minutes Taker Attending Members: Welch, Kaizer, Hussey, Kickham, Lowell, Bridges Absent Members: McEachern Late arrival: Bridges, 10:18 a.m. Department Heads: Jeff Carlson, Director Natural Resources; Vincent Murphy, Natural Resource; Holly Backus, Planning and Land Use Services Documents used: Copy of minutes for October 3, 2019; Hazard Mitigation Plan; Capital Improvement Plan (CIP) Requests Agenda adopted by unanimous consent. COMMENTS1. PUBLIC \<nu, APPROVE11. 1. October 3, 2019: Motion to Approve. (made by: Lowell) Carried 4-0//Welch abstain 1. Hazard Mitigation Plan Discussion a. Presentation of FY2021 and Out -Year Requests. Gibson — Reviewed the updated Hazard Mitigation Plan (HMP); there are 55 projects in the plan. Backus — Explained projects are prioritized by the STAPLEE Plan. Welch —We're weighted 2x technical and 2x economic but not others, would like to know why. Gibson — Lack of planning have socio and economic impacts from natural disaster. Welch — Only a few actions or strategies with social benefits have an associated social cost for not doing it. STAPLEE allows the use of negative or positive for weighting, suggest we use this in the next run with consultant. Of the 23 evaluation criteria within the FEMA's 7 criteria categories, consultant has used only the category types. Asked if consultant could broaden next run to include more of the STAPLEE evaluation criteria. There are 55 projects total; the CIP plan received had 11, asks this be revised including within the RORI/database and with respect to outyears. Turbitt — Software has to be reconfigured; this list is an accurate capital list Welch — Asked the HMP identification numbers be added to project request titles, for cross- referencing. In relation to the $700K private donation towards funding the Fulling Mill Brook project, mentioned by Ms. Gibson, and others, requested, potential contributions toward capital projects (grants, private donors, etc.) be included in the respective project information comments column for tracking, reporting, etc. Page 1 of 3 CapProCom :Minutes for October 24, 2019, adopted Nov. 21 Turbitt — Of the 55 projects on the list, 30 are less than $50,000 and would be funded through the regular operating budget or by a grant. Gibson — Reviewed the remaining FY2021 HMP projects, costs, and funding sources. For Fulling Mill Brook, we have an offer from a private property owner to fund the $700,000 for the engineering design; the Town will do the work, but we're waiting on a number for the work_ Item 3 is not a capital project and is coming off. Stormwater Management Plan implementation for $500,000 can be removed; it's already funded. The Children's Beach Storm Water Pump will be much higher than predicted; work on the modeling for the design is not yet complete. Harbormaster Building and Town Pier project shows a potential supplemental number for both projects. The $55,000 for Stormwater Management is already, funded and can come out. Item 8 has the potential for a grant. Stormwater Consue Springs for $200,000 is completed and removed. Item 10 is listed as $50,000; it will be funded out of existing funds and can be removed. Welch — Clarified that for FY2021 critical records storage, emergency shelter review, and open space plan are not being advanced at this time and been removed from the software. We will see Fulling Mill Brook, Children's Beach, and Harbormaster. Gibson — Reviewed FY2022 and beyond projects, costs, and funding sources. Welch — We are looking and 3 or 4 projects this year and 4 to 5 next year. Over the long-term we are trying to get as much evaluation criteria worked into the consultant process as is reasonable, so we are on the right footing; we're looking at several tens of millions of dollars - worth of work over the upcoming years. Bridges — The Coastal Resiliency Advisory Committee (CRAC) chair reached out to him and asked about their role regarding HMP capital projects. Gibson — The that group should be focused on the design the Coastal Resiliency Plan (CRP), not individual projects; going forward we must have Coastal Resiliency built into every capital project. There are criteria from FEMA that require permitting and grants; we don't need CRAC's review of capital projects on or near the water. They should focus on where Coastal Resiliency measures should be concentrated and where are priority areas; should be we buying land along the coast rather than people buying houses there. Murphy — He's impressing upon CRAC to focus on all the different policy items; it could be taking FEMA standards a level higher. Backus — The biggest FEMA changes is that these are items to be implemented within 5 years. In 2022/2023, we will apply for a FELLA, grant to redo the HMP. b. Discussion of Projects and Ranking Kickham — Noted that Children's Beach and Town Pier have low priorities in the HIMP for how visible they are. Fulling Mill is ecologically driven and is Priority 1. Welch — He researched priorities because something seemed out of alignment — emphasis on urgency and timeline to effect could be very beneficial criteria to include in the evaluations. Kaizer — Fulling Mill and Polpis Road culvert repairs are because the roads could be undermined. Lowell — It is important for people to see things being fixed. They question what they can't see like the culvert work. Turbitt — We will re -upload the entire HMP along with other documentation; it's 700 pages and will include a link to it. IN'. OTHER BUSINESS 1. Review Meeting Schedule: Welch — He had hoped CapCom would receive back-up details submitted on all projects to avoid open items concerning dollar amounts, additional meetings and/or other delays including with respect to our annual report. 2. Capital Projects Status Report: Page 2 of 3 CapProCom Minutes for October 24, 2019, adopted Nov. 21 Welch — This is scheduled before the end of this year but might have to be moved to February 2020 if we need more time to discuss projects, dollars, and related matters. 3. Discussion of Liaisons: Welch — We aren't doing Liaisons this year, was not certain why; so, it's going to be important to have Department Heads come in to comment. Asked for Ms. Gibson's perspective on this — affirmed. 4. Green Sheet/Committee Reports: Nothing at this time. 5. Member Comments: Welch — It's getting confusing because we can't eliminate duplicate, outyear, and other non-FY2021 relevant projects from RORIs, as users. That needs to be cleaned up. 6. Date of the next meeting: Thursday, October 31, 2019, 10:00 a.m. at 4 Fairground Road Community Room: Senior Center relocation & Town Administration. Adjourned at 11:31 a.m. Submitted by: Terry L. Norton Page 3 of 3