HomeMy WebLinkAbout2019-10-22AGENDA;
Nantucket Land Bank Commission �hy {t ;; j(
Regular Meeting of October 22, 2019
Land Bank Conference Room, 22 Broad Street g � i O (� P� ( ,
Nantucket, Massachusetts 40
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
1. PUBLIC COMMENT / STAFF ANNOUNCEMENTS
2. GOLF BUSINESS
a. Sconset Golf Course —
Manager's Monthly Review: September
b. Miacomet Golf Course
— Manager's Monthly Review: September
c. Warrant Authorization
— Golf Capital Funds Transfer Request
d. Warrant Authorization
— Clubhouse Requisition
e. Miacomet Golf Course
— Signage Discussion
3. PROPERTY MANAGEMENT
a. 1/3/5/7/9/11/13 Miacomet Road — Dog Park Presentation
b. Trailhead Sign — Update
c. Codfish Park Playground — Improvements Discussion
d. Projects Update
4. REGULAR BUSINESS
a. Action Items List — Update
5. APPROVAL OF MINUTES
a. Regular Meeting of October 9, 2019
6. TRANSFER BUSINESS
a. "M" Exemption Update — Release of Liens
b. Five -Year Ownership Noncompliance — Request for Waiver
7. FINANCIAL BUSINESS
a. Monthly Financial Report
b. Warrant Authorization — Cash Disbursement
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G.L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties. The Commission will not reconvene in open session at the
conclusion of executive session.
1. Real Estate Acquisition
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of October 22, 2019
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:04 P.M.
PRESENT: Richard Glidden, Kristina Jelleme, Neil Paterson, Allen Reinhard, John Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator; Rachael
Freeman, Environmental Coordinator.
Inquirer and Mirror Reporter, Brian Bushard; Miacomet Golf Course ("MGC') General
Manager, Alan Costa; Golf Superintendent, Sean Oberly were also present at call to order.
I. CONVENE IN OPEN SESSION:
A. PUBLIC COMMENT/STAFF: None.
B. GOLF BUSINESS:
1. Sconset Golf Course ("SGC") — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison for September 2019. The course has
continued to exceed expectations. Mr. Costa reported that SGC had been picked as the New
England facility of the year by the NGCOA and further was selected to represent the East in the
national awards. Mr. Costa would be present at the awards ceremony in Orlando in January
2020.
2. Miacomet Golf Course — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison for September 2019, as well as the
check register and departmental profit and loss summary for September 2019. Mr. Costa noted
that overall the year to date net profit was higher than expected.
3. Warrant Authorization — Golf Capital Funds Transfer Request: Upon a motion
made by Commissioner Jelleme and duly seconded by Commissioner Reinhard, it was
unanimously VOTED to execute the October 22, 2019 warrant document in the amount of
$6,415.23 to be provided to Nantucket Golf Management, Inc. from the Golf Capital Reserve
account.
4. Warrant Authorization — Clubhouse Requisition: Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Glidden, it was unanimously
VOTED to execute the October 22, 2019, warrant document in the amount of $20,865.00 to be
provided to the county treasurer.
Land Bank Commission
October 22, 2019
Page 2
5. Miacomet Golf Clubhouse Project — Update: Mr. Savetsky said the clubhouse
was expected to reach substantial completion by next week.
6. Miacomet Golf Course — Signage Discussion: Chairman Paterson offered to
donate a large rock for the property that said Miacomet Golf Course — All Welcome. The
consensus of the other Commissioners was positive, and they thanked Chairman Paterson for his
generous offer and asked him to bring a design to a future meeting. Mr. Savetsky suggested
waiting until the landscaping plan was underway to see where the rock fit best.
7. Miacomet Golf Course Summer Employee Administration, Housing, and
Storage Facility — Update: Mr. Savetsky reported that the septic system installation and other
trenching was happening, and the eleven modular units were scheduled to be moved onto the
property on October 31 and November 2. Triumph Modular expected it would take a week to get
all the modules installed.
Mr. Costa and Mr. Oberly departed the meeting at 4:33 p. m.
C. PROPERTY MANAGEMENT:
1. 1/3/5/7/9/11/13 Miacomet Road — Dog Park Presentation: Ms. Bell presented
the conceptual plan prepared by Jeffrey Squire of Berkshire Design as recommended by the Dog
Park Committee. She pointed out the various features including the large dog and small areas as
well as an agility training area. Further, the plan showed a trail connector that would continue
down the east side of Miacomet Pond. Commissioner Stackpole suggested planning for future
parking expansion. Ms. Bell said if the Commission was in favor of the conceptual design the
Committee would hold a public information session on November 5h. The consensus of the
Commission was to move forward with the plan.
2. Trailhead Sign — Update: Ms. Freeman presented two trailhead signs designs
that included trail maps, QR codes, use icons as well as the property name and address. Ms.
Freeman said the signs would be installed in the parking lot at each property with a trail system
and would be framed in a cedar surround built by property staff. Upon a motion made by
Commissioner Jelleme and duly seconded by Commissioner Reinhard, it was unanimously
VOTED to approve the trailhead sign design without the inset map for Gardner Farm and to
provide a list of recommended properties for trailhead signs.
3. Codfish Park Playground — Improvement Discussion: Ms. Freeman presented a
plan to improve the Codfish Park Playground to address the need for shade in the summer and
various maintenance issues in the park. The plan eliminated some of the paths and proposed
resurfacing them with something more durable like brick since the tiles that were originally
installed have become problematic. Further, the plan proposed sails that could provide partial
shade over some of the structures in July and August which could be removed for the remainder
of the year. Additionally, there was room under the sail to provide shade for a picnic table. Upon
a motion made by Commissioner Glidden and duly seconded by Commissioner Stackpole, it was
Land Bank Commission
October 22, 2019
Page 3
unanimously VOTED to proceed with the development of the plans and to investigate options
other than brick for the walkways.
4. Projects Update:
a. Hays Property/ 174 Orange Street: Mr. Savetsky reported that Ms. Hays
was no longer living at the property but was still moving some of her personal belongings out.
The pool had been drained as well as the farmhouse. Habitat for Humanity will be going through
the house to collect some appliances and furniture to sell. The caretaker reported the cottage was
in great shape other than trim around the front door that needed to be replaced. Mr. Savetsky said
staff had contacted a structural engineer to assess the existing conditions and structural integrity
of the main house and the feasibility of removing the newer section. Additionally, a wetlands
delineation was needed for the landscape architect to start.
b. Bachman Property/158 Orange Street: Ms. Freeman informed the
Commission that Earthworks had been hired to install the park and the plan was before the
Conservation Commission for amendments. She recommended the property be closed for a few
days in December when Earthworks was removing the asphalt for safety reasons. The consensus
was to close the park as needed during the work.
c. Easy Street Park/27 & 21 Easy Street: Ms. Bell told the Commission
that the park construction and bulkhead work had been posted and that bids were due on
November 20th. Further, Matt Tomaiolo had been hired as the Owner's Project Manager for the
proj ect.
d. Discovery Playground/50 Old South Road: Mr. Savetsky said the power
would be run to the park across the easement acquired from the neighbor in early November and
the apron from the old drive was on Jim Hughes's schedule. Additionally, Bartlett Tree Experts
would be working on the pitch pines this winter and staff would work on'adding vegetative
screening between the playground and the neighboring property to the west over the winter.
D. REGULAR BUSINESS:
1. Action Item List — Update: Commissioner Jelleme asked that the bid process
for the golf management contract be prioritized. Commissioner Reinhard said he still wanted a
west end map, but ultimately an island -wide map was his goal. Ms. Freeman explained that she
had the data to produce any and all maps but needed some guidance on the format.
Commissioner Reinhard agreed to meet with Ms. Freeman and property staff to discuss options.
D. APPROVAL OF MINUTES: Upon a motion made by Commissioner Reinhard and
duly seconded by Commissioner Jelleme, it was VOTED to accept, approve and release the
regular minutes of October 9, 2019.
E. TRANSFER BUSINESS:
Land Bank Commission
October 22, 2019
Page 4
1. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was
unanimously VOTED to execute and authorize the issuance of Releases of Liens for the
following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection (-m-):
No. 35600 Lauren M. Ard and Warren H. Ard, III
No. 35621 Shane M. Corry and Alyssa K. Corry
No. 35738 Nerijus Paulauskas
No. 35746 Angela L. Giles and Janet L. Colby
2. Five -Year Ownership Noncompliance — Request for Waiver/No. 36694
Christopher R. Lydon and Marleah Lydon: Ms. Campese reminded the Commission that they
had asked her to consult with counsel about options to transfer the exemption to the Lydon's new
property as they were selling the property with the lien due to extenuating circumstances. Ms.
Campese said Attorney Swett drafted an agreement that addressed the particular situation that
both parties would sign and would be recorded with a new lien which would extend the existing
lien by two years. Further, Ms. Swett recommended that the Rules and Regulations be amended
to provide for more discretion of the Commission in such matters. Upon a motion made by
Commissioner Glidden and duly seconded by Commissioner Stackpole, it was unanimously
VOTED to transfer the lien to the new property at the time of the sale and further to proceed with
plans to amend the rules and regulations.
F. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the September 2019
financial reports including the balance sheet and income statements previously provided by
email.
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Glidden and duly seconded by Commissioner Stackpole, it was unanimously
VOTED to execute the October 22, 2019 warrant document in the amount of $256,190.18 to be
provided to the county treasurer.
Mr. Bushard departed the meeting at 5:27 p.m.
II. EXECUTIVE SESSION: Upon a motion made by Commissioner Jelleme and duly seconded
by Commissioner Glidden, it was unanimously VOTED to go into executive session in order to
discuss the purchase, exchange, lease or value of real property and review executive session
minutes. A roll call vote was taken: Paterson -Aye, Reinhard -Aye, Glidden -Aye, Jelleme-Aye,
Stackpole-Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that discussion
of these matters in open session may be detrimental to the Land Bank's negotiating position and
that the Commission would not reconvene in regular session at the conclusion of executive
session.
ADJOURNMENT: Upon a motion made by Commissioner Jelleme and duly seconded by
Land Bank Commission
October 22, 2019
Page 5
Commissioner Glidden, it was unaniMo"usly VOTED to adjourn to executive session at 5:27 p.m.
Attested to:
Richard J. Glidde ecretary
Accepted, Approved, and Released by VOTE
of the Commission this 12th day of November 2019.
Olt" )
Neil Paterson, Chairman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of October 22, 2019
1. SGC September 2019 Financials
2. MGC September 2019 Financials
3. Golf Capital Transfer Requests dated October 22, 2019
4. Check Warrant Summary dated October 22, 2019 — Clubhouse
5. Dog Park Conceptual Plan
6. Proposed Trailhead Signs
7. Codfish Park Playground — Improvements Plan
8. Action Item List
9. "M" Releases of Liens (see transfer business for record nos.)
10. Land Bank Financial Statements — September 2019
11. Check Warrant Summary dated October 22, 2019
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of October 22, 2019
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Releases of Liens:
No. 35600 Lauren M. Ard and Warren H. Ard, III
No. 35621 Shane M. Corry and Alyssa K. Corry
No. 35738 Nerijus Paulauskas
No. 35746 Angela L. Giles and Janet L. Colby
b. Five -Year Ownership Noncompliance — Request for Waiver:
No. 36694 Christopher R. Lydon and Marleah Lydon