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General Fund Budget Ppt for BOS 12 09 2015Town Administration Fiscal Year 2017 General Fund Budget Recommendations December 9, 2015 Board of Selectmen’s Meeting FY 2017 General Fund Budget Overview •Revenues –Total Projected Revenue: $87,134,684 •Expenses –Total Projected Expenses: $86,843,248 2 12/9/2015 General Fund Major Revenue Categories FY 2017 Budget Comparison 3 12/9/2015 REVENUES FY2016 FY2017 $ Change % Change Property Tax 70,008,552.00 73,981,628.00 3,973,076.00 5.68% Local Receipts - All other 2,717,920.00 2,689,915.00 (28,005.00) -1.03% Motor Vehicle Excise 1,850,000.00 2,150,000.00 300,000.00 16.22% Rooms and Meals Tax 3,360,000.00 3,466,000.00 106,000.00 3.15% Licenses and Permits 1,237,465.00 1,375,000.00 137,535.00 11.11% State Aid 2,342,711.00 3,180,705.00 837,994.00 35.77% Free Cash - - - Other Available Funds 505,000.00 - (505,000.00) -100.00% TOTAL REVENUES 82,021,648.00 86,843,248.00 4,821,600.00 5.88% EXPENDITURES Municipal Departments 22,322,869.00 24,598,592.00 2,275,723.00 10.19% School Department 25,436,642.00 26,486,642.00 1,050,000.00 4.13% Non-Departmental 23,645,222.00 25,002,972.00 1,357,750.00 5.74% Special Appropriations 10,616,915.00 10,755,042.00 138,127.00 1.30% TOTAL EXPENDITURES 82,021,648.00 86,843,248.00 4,821,600.00 5.88% FY 2017 Projected Revenues Tax Revenue 85% Local Receipts - All Other 3% Motor Vehicle 2% Rooms and Meals 4% Licenses and Permits 2% State Aid 4% 4 12/9/2015 FY 2017 Projected Expenses 5 12/9/2015 Municipal Departments, 28.33% School Department, 30.50% Non-Departmental, 28.79% Special Appropriations, 12.38% General Fund Expense Categories Category Current Projection % Increase/Decrease over FY 2016 Budget Town Expenses $6,911,798 15.72% increase Town Expense EIR’s $855,700 Included in Town expenses Town Salaries $17,684,794 current contracts; c/b allowance Town Personnel EIR’s $497,245 Included in Town salaries School Expenses $5,217,329 3.98% increase School Expense EIR’s Included in School expenses School Salaries $21,269,313 current contracts; c/b allowance School Personnel EIR’s Included in School salaries 6 12/9/2015 General Fund Expense Categories continued Category Current Projection % Increase/Decrease over FY 2016 Budget Health Insurance Active $9,255,215 9.50% increase Retiree 2,578,585 9.50% increase General Insurance $2,264,360 10.00% increase Debt Service $7,177,125 per established schedule Retirement $3,727,687 4.50% increase Enterprise Fund Subsidies $7,982,625 2.28% increase 7 12/9/2015 Other Expenses Expense Current Projection % Increase/Decrease over FY 2016 Budget Health & Human Services $400,000 14.28% increase County Assessment $170,201 No change Reserve Fund $500,000 No change Unpaid Bills Other Post Employment Benefits (OPEB) $500,000 No change Overlay & Other Deficits Cherry Sheet Charges $427,300 3.31% increase Community School $400,000 14.28% increase Min Cap Funding Req. $774,916 n/a- 1% of prior year revenue TOTAL $86,843,248 5.88% increase 8 12/9/2015 Health Insurance 9 12/9/2015 Health Insurance Expenditures Budget Proposed 2011 2012 2013 2014 2015 2016 2017 Active $ 4,373,411.68 $ 4,506,853.13 $ 5,375,693.20 $ 6,193,357.48 $ 6,948,600.00 $ 8,413,832.00 $ 9,255,215.00 Retirees $ 1,536,604.11 $ 1,583,488.94 $ 1,888,757.07 $ 2,176,044.52 $ 2,441,400.00 $ 2,344,168.00 $ 2,578,585.00 Town Expense Requests (Included in Budget) •$ 2,436,826 Submitted Requests •$ 1,655,580 Recommended –One-time $312,100 –On-going $1,343,480 •To be funded through available tax levy, budget adjustments, alternate funding sources, free cash, potential revenue increases 10 12/9/2015 Funding Sources for Town Expense Increases Funding Source Tax Levy & Other General Revenues $1,280,845 Free Cash $72,100 Other Funds (refer to slide 12) $302,635 Total all Funding Sources $1,655,580 11 12/9/2015 Other Funding Sources for Town Expense Increases Funding Source C & I License Plate Fund $25,000 Beach Improvement Revolver $27,635 Waterways Improvement Fund $75,000 Ambulance Reserve Fund $50,000 Sewer Enterprise Fund $125,000 Total $302,635 12 12/9/2015 Administration/Board of Selectmen Goals and Priorities for FY 2017 •Balanced budget – within projected revenue •Capital and operational investment in infrastructure/facilities •Staffing for increased service and seasonal demands; and to meet priorities •Water quality •Energy cost management and mitigation •Health insurance cost mitigation •Strategic Plan •Housing •Increased use of technology for transparency 13 12/9/2015 Initiatives/Needs/Goals Being Met/Addressed with Budget Recommendations •Improve facilities/infrastructure/equipment maintenance -additional funding proposed in DPW, Town Admin, Public Safety, Natural Resources, IT •Staffing to address areas of high activity and/or improved service – Public Safety, DPW, Visitor Services, IT, PLUS/HDC •Water quality/ponds –comprehensive pond management plan (in partnership with other groups); additional funding for water quality initiatives, including fertilizer reduction education/efforts – Natural Resources •Substance abuse prevention – increase in Health and Human Services allocation •Housing – PLUS •Energy management/efficiency initiatives including renewables – PLUS/Town Admin 14 12/9/2015 Actions/Efforts to Reduce Expenses and/or Increase Efficiency/Transparency •Personnel –Review staffing when key positions become vacant –Combine/consolidate duties where appropriate –Cross-train staff where appropriate –Increase training opportunities so as to reduce reliance on consultants, reduce legal fees and other expense impacts (ie, effort to get several employees certified as Mass Public Purchasing Officials) •Continual Review of Internal Controls/Processes and Procedures •Implementation of software to better inform the public and town boards, departments (capital planning, complaint tracking, budget, project management) 15 12/9/2015 Other Recommendations •Strategic Plan –Unified Board-supported vision necessary for long term financial and programmatic planning (FY18) •Staffing and Resource Assessment –Comprehensive review of staffing and resources to address community growth and service needs •Our Island Home –Operational override to address the funding of Our Island Home 16 12/9/2015 17 12/9/2015 Our Island Home Retained Earnings Certified Retained Earnings 2011 2012 2013 2014 2015 253,610 3,411,372 2,054,350 1,747,556 1,649,432 Projected Retained Earnings 2016 2017 2018 2019 2020 1,566,960 1,488,612 1,414,182 1,343,472 1,276,299 Outstanding items/Current unknowns •Citizen warrant article appropriation(s) ($300,000 unfunded in Town Admin FY 17 Budget Plan) •Chapter 90 •General Fund subsidy to Our Island Home (Override) •State Aid impact •Expiring contracts 18 12/9/2015 Preliminary Free Cash Recommendations – Not Final 19 12/9/2015 General Fund Free Cash $5,405,506 less November 9, 2015 STM Appropriations $2,300,000 Remaining $3,105,506 Fund Town Expense Increase Requests (one-time) $72,100 Fund Capital Projects Stabilization Fund $250,000 Fund Town & School Capital Projects $2,783,406 Remaining $0 FY 2017 Status of Capital Project Requests 20 12/9/2015 Dept Item Submitted Amount GENERAL FUND DPW/PLUS In-Town Bike Path Design $ 200,000 DPW/PLUS In Town Bikepath Phase 2 $ 75,000 DPW/PLUS In Town Bikepath Phase 3 $ 75,000 Fire Department Replace Engine 7 with a Brushbreaker $ 165,000 Fire Department Replace Ambulance #1 $ 270,000 Fire Department Replace Ambulance #2 $ 270,000 Public Safety F-Street Bulkhead $ 425,000 Public Safety Children's Beach Boat Ramp - Supplemental Funding $ 150,000 Public Safety Dredge Plan $ 150,000 Public Works Sidewalk Improvement Plan - Phase 1 $ 1,500,000 Public Works Nobadeer Farm Field House Construction $ 700,000 Public Works Bartlett/Surfside Roundabout Design TIP 2017/2018 $ 150,000 Public Works Surfside Area Road Reconstruction - Phase 2 $ 1,000,000 Public Works Road Improvements/Maintenance - Island Wide $ 900,000 Public Works First Way Construction (Paving) $ 750,000 Public Works Winn Street Improvements $ 250,000 FY 2017 Status of Capital Project Requests •Capital Continued 12/9/2015 21 Dept Item Submitted Amount Public Works 6 Wheel Dump Truck - Replacement $ 190,000 Public Works 10 Wheeler - Replacement $ 200,000 Public Works Pick-up Truck w/ Plow - Replacement $ 60,000 Public Works Asphalt Recycler and Hot Box - New $ 110,000 Public Works Van for Facilities - Replacement $ 42,000 School Department Autoshop - Repairs/Upgrades $ 125,000 School Department HVAC Upgrades $ 300,000 School Department 4wd Truck w/Plow - Replacement $ 50,000 School Department Window Replacements $ 150,000 School Department NHS Building Improvements $ 250,000 School Department NHS/CPS Exterior Painting and Trim $ 250,000 Town Administration Network Infastructure $ 100,000 Server Replacements $ 75,000 E-Permitting $ 150,000 Town Fueling Station $ 100,000 TOTAL GF ITEMS 9,182,000$ Other Funding Sources: Proceeds from Real Estate Sales 2,000,000$ Prior Year Capital Article Reappropriations 115,745$ Total Free Cash Available for Appropriations 2,783,406$ Capital from Operating Budget 774,916$ Waterways 150,000$ Ambulance Reserve 540,000$ Total other funding sources 6,364,067$ Items left to fund 2,817,933$ Sewer Costs not Included Above: Madaket/Warren's Lndng/Somerset 24,800,000$ Monomoy/Mid Island 13,440,000$ Total of General Fund Portion of Sewer 38,240,000$ Sale of Fire Station Property IS NOT included in here -- but could be factored in to offset cost of new station NOTES: FY 2017 Status of Capital Project Requests •Capital Continued 12/9/2015 22 ENTERPRISE FUNDS Item Submitted Dept Amount Airport Airport Equipment 66,100$ Airport FIDS/PA Replacement 375,000$ Airport Employee Housing Concept 100,000$ Airport Interactive Employee Training 175,000$ Airport Vault Room Replacement 1,000,000$ Airport Terminal Exterior Painting 75,000$ Airport Parking Lot Upgrades 125,000$ Airport Poles and Lights 40,000$ Airport Enclose Restaurant Entrance 65,000$ Subtotal Airport 2,021,100$ Our Island Home Bathroom Upgrades 325,000$ Our Island Home Window Repairs 90,000$ Our Island Home A/C Units 100,000$ Our Island Home Resident Room Upgrades 200,000$ Subtotal OIH 715,000$ Sewer Sewer Extension - Madaket/Warren's Lndg/Somerset Design 12,000,000$ Sewer Sewer Extension - Madaket/Warren's Lndg/Somerset Constr 50,000,000$ Sewer Sewer Extension - Monomoy/Mid-Island Design 6,000,000$ Sewer Sewer Extension - Monomoy/Mid-Island Constr 27,600,000$ Sewer Sconset WWTF - Evaluation/Repairs 1,000,000$ Sewer Membrane Filtration System Replacement 1,300,000$ Sewer Sea St Pump Station Repairs - Construction 3,000,000$ Sewer First Way Construction (Sewer Work)750,000$ Sewer Pine Valley Pump Station Generator Replacement 80,000$ Sewer Replacement of 2008 Sludge Truck 300,000$ Sewer Replacement of 2005 F-350 Pick-Up truck 60,000$ Subtotal Sewer 102,090,000$ FY 2017 Status of Capital Project Requests •Capital Continued 12/9/2015 23 ENTERPRISE FUNDS Item Submitted Solid Waste Repairs and Maintenance to MRF 115,000$ Solid Waste Landfill Mining Continuation 700,000$ Solid Waste Supplement Funding to Lined Landfill (Cell 3C)500,000$ Subtotal Solid Waste 1,315,000$ Siasconset Water Water Meter Replacement 280,000$ Siasconset Water Repairs / Maintenance to Pump Station and Storage Tank Facility 100,000$ Subtotal Siasconset Water 380,000$ Wannacomet Water Main Replacement 1,546,060$ Wannacomet Water Distribution Expansion 825,000$ Wannacomet Pumping Equipment and Controls 120,000$ Wannacomet Hydrant Replacement 180,000$ Subtotal Wannacomet Water 2,671,060$ SUBTOTALL ALL EF 109,192,160$ Less other funding sources* Airport AIP Grants 1,550,000$ Sewer Project - General Fund Portion Madaket/Warren's Lndng/Somerset 24,800,000$ Sewer Project - General Fund Portion Monomoy/Mid Island 13,440,000$ Sewer Project Betterments 57,360,000$ TOTAL EF 12,042,160$ Next Steps •December 15: Capital Program Committee review of recommendations with Finance Committee •December 15: Town Administration FY17 Budget presentation to School Committee •January 6: Board of Selectmen public hearing; adoption of recommended FY 2017 General Fund Budget •January 7: Review of Recommended Budget with Finance Committee •January 20: review of Enterprise Fund Budgets with Board of Selectmen •Mid-January – mid-March: Finance Committee review of General Fund & Enterprise Fund budgets; other financial appropriations •2016 Annual Town Meeting – Saturday, April 2 24 12/9/2015 Town Services 29% Education 31% Insurance 16% Debt Service 8% Retirement 4% OIH Subsidy 3% SWEF Override / Subsidy 6% Airport Subsidy 0% Capital 1% Other Articles 2% Projected Expenses As of 12/09/2015 FY 2017 General Fund Budget Revenue and Expenses Tax Revenue 84% Local Revenue 11% State Aid 4% New Growth 1% Other Sources 0% Projected Sources As of 12/09/2015 $86,843,248 $87,134,684 25 12/9/2015 Town Expenses, Salaries FY 2013-2017 $14.3 $14.5 $14.6 $16.4 $17.6 $3.2 $4.9 $6.0 $6.6 $7.5 $2.5 $2.8 $2.0 $3.0 $3.1 $5.0 $4.7 $5.3 $5.8 $6.8 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2013 (Actual) 2014 (Actual) 2015 (Actual) 2016 (Budget) 2017 (Budget) Salaries Medical Insurance Retirement Operations Represented in Million(s) 26 12/9/2015 General Fund Revenue FY 2011-2017 0 10 20 30 40 50 60 70 80 2011 (Actual) 2012 (Actual) 2013 (Actual) 2014 (Actual) 2015 (Actual) 2016 (Budget) 2017 (Budget) Tax Revenue Local Revenue State Local Aid Other Sources / Free Cash 27 12/9/2015 General Fund Personnel History FY 2011-2017 0 50 100 150 200 250 300 2011 2012 2013 2014 2015 2016 2017 Full Time Equivalent Positions (FTE's)* Town** Education*** *Full Time Equivalent Calculation = 33-40 Hrs 1.0; 20-32 Hrs 0.50; Seasonal = 0.25 **For comparative purposes, Town Personnel History does not include Our Island Home *** Education Personnel History includes Community School Employees 28 12/9/2015