HomeMy WebLinkAboutGeneral Fund Budget Ppt for BOS 12 09 2015Town Administration
Fiscal Year 2017
General Fund Budget
Recommendations
December 9, 2015
Board of Selectmen’s Meeting
FY 2017 General Fund Budget
Overview
•Revenues
–Total Projected Revenue: $87,134,684
•Expenses
–Total Projected Expenses: $86,843,248
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General Fund Major Revenue
Categories
FY 2017 Budget Comparison
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REVENUES FY2016 FY2017 $ Change % Change
Property Tax 70,008,552.00 73,981,628.00 3,973,076.00 5.68%
Local Receipts - All other 2,717,920.00 2,689,915.00 (28,005.00) -1.03%
Motor Vehicle Excise 1,850,000.00 2,150,000.00 300,000.00 16.22%
Rooms and Meals Tax 3,360,000.00 3,466,000.00 106,000.00 3.15%
Licenses and Permits 1,237,465.00 1,375,000.00 137,535.00 11.11%
State Aid 2,342,711.00 3,180,705.00 837,994.00 35.77%
Free Cash - - -
Other Available Funds 505,000.00 - (505,000.00) -100.00%
TOTAL REVENUES 82,021,648.00 86,843,248.00 4,821,600.00 5.88%
EXPENDITURES
Municipal Departments 22,322,869.00 24,598,592.00 2,275,723.00 10.19%
School Department 25,436,642.00 26,486,642.00 1,050,000.00 4.13%
Non-Departmental 23,645,222.00 25,002,972.00 1,357,750.00 5.74%
Special Appropriations 10,616,915.00 10,755,042.00 138,127.00 1.30%
TOTAL EXPENDITURES 82,021,648.00 86,843,248.00 4,821,600.00 5.88%
FY 2017 Projected Revenues
Tax Revenue
85%
Local Receipts - All Other
3%
Motor Vehicle
2% Rooms and Meals
4%
Licenses and Permits
2% State Aid
4%
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FY 2017 Projected Expenses
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Municipal Departments,
28.33%
School Department, 30.50%
Non-Departmental, 28.79%
Special Appropriations,
12.38%
General Fund Expense Categories
Category Current Projection % Increase/Decrease over FY
2016 Budget
Town Expenses $6,911,798 15.72% increase
Town Expense EIR’s $855,700 Included in Town expenses
Town Salaries $17,684,794 current contracts; c/b allowance
Town Personnel EIR’s $497,245 Included in Town salaries
School Expenses $5,217,329 3.98% increase
School Expense EIR’s Included in School expenses
School Salaries $21,269,313 current contracts; c/b allowance
School Personnel EIR’s Included in School salaries
6 12/9/2015
General Fund Expense Categories
continued
Category Current Projection % Increase/Decrease over FY
2016 Budget
Health Insurance
Active $9,255,215 9.50% increase
Retiree 2,578,585 9.50% increase
General Insurance $2,264,360 10.00% increase
Debt Service $7,177,125 per established schedule
Retirement $3,727,687 4.50% increase
Enterprise Fund
Subsidies
$7,982,625 2.28% increase
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Other Expenses
Expense Current Projection % Increase/Decrease over
FY 2016 Budget
Health & Human Services $400,000 14.28% increase
County Assessment $170,201 No change
Reserve Fund $500,000 No change
Unpaid Bills
Other Post Employment Benefits
(OPEB)
$500,000 No change
Overlay & Other Deficits
Cherry Sheet Charges $427,300 3.31% increase
Community School $400,000 14.28% increase
Min Cap Funding Req. $774,916 n/a- 1% of prior year revenue
TOTAL $86,843,248 5.88% increase
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Health Insurance
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Health Insurance Expenditures
Budget Proposed
2011 2012 2013 2014 2015 2016 2017
Active $ 4,373,411.68 $ 4,506,853.13 $ 5,375,693.20 $ 6,193,357.48 $ 6,948,600.00 $ 8,413,832.00 $ 9,255,215.00
Retirees $ 1,536,604.11 $ 1,583,488.94 $ 1,888,757.07 $ 2,176,044.52 $ 2,441,400.00 $ 2,344,168.00 $ 2,578,585.00
Town Expense Requests
(Included in Budget)
•$ 2,436,826 Submitted Requests
•$ 1,655,580 Recommended
–One-time $312,100
–On-going $1,343,480
•To be funded through available tax levy,
budget adjustments, alternate funding
sources, free cash, potential revenue increases
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Funding Sources for Town Expense
Increases
Funding Source
Tax Levy & Other General Revenues $1,280,845
Free Cash $72,100
Other Funds (refer to slide 12) $302,635
Total all Funding Sources $1,655,580
11 12/9/2015
Other Funding Sources for Town
Expense Increases
Funding Source
C & I License Plate Fund $25,000
Beach Improvement Revolver $27,635
Waterways Improvement Fund $75,000
Ambulance Reserve Fund $50,000
Sewer Enterprise Fund $125,000
Total $302,635
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Administration/Board of Selectmen
Goals and Priorities for FY 2017
•Balanced budget – within projected revenue
•Capital and operational investment in infrastructure/facilities
•Staffing for increased service and seasonal demands; and to meet priorities
•Water quality
•Energy cost management and mitigation
•Health insurance cost mitigation
•Strategic Plan
•Housing
•Increased use of technology for transparency
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Initiatives/Needs/Goals Being Met/Addressed
with Budget Recommendations
•Improve facilities/infrastructure/equipment maintenance -additional funding proposed in DPW, Town Admin, Public Safety, Natural Resources, IT
•Staffing to address areas of high activity and/or improved service – Public Safety, DPW, Visitor Services, IT, PLUS/HDC
•Water quality/ponds –comprehensive pond management plan (in partnership with other groups); additional funding for water quality initiatives, including fertilizer reduction education/efforts – Natural Resources
•Substance abuse prevention – increase in Health and Human Services allocation
•Housing – PLUS
•Energy management/efficiency initiatives including renewables – PLUS/Town Admin
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Actions/Efforts to Reduce Expenses and/or
Increase Efficiency/Transparency
•Personnel
–Review staffing when key positions become vacant
–Combine/consolidate duties where appropriate
–Cross-train staff where appropriate
–Increase training opportunities so as to reduce reliance on consultants, reduce legal fees and other expense impacts (ie, effort to get several employees certified as Mass Public Purchasing Officials)
•Continual Review of Internal Controls/Processes and Procedures
•Implementation of software to better inform the public and town boards, departments (capital planning, complaint tracking, budget, project management)
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Other Recommendations
•Strategic Plan
–Unified Board-supported vision necessary for long
term financial and programmatic planning (FY18)
•Staffing and Resource Assessment
–Comprehensive review of staffing and resources to
address community growth and service needs
•Our Island Home
–Operational override to address the funding of
Our Island Home
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17 12/9/2015
Our Island Home Retained Earnings
Certified Retained Earnings
2011 2012 2013 2014 2015
253,610 3,411,372 2,054,350 1,747,556 1,649,432
Projected Retained Earnings
2016 2017 2018 2019 2020
1,566,960 1,488,612 1,414,182 1,343,472 1,276,299
Outstanding items/Current unknowns
•Citizen warrant article appropriation(s)
($300,000 unfunded in Town Admin FY 17 Budget
Plan)
•Chapter 90
•General Fund subsidy to Our Island Home
(Override)
•State Aid impact
•Expiring contracts
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Preliminary Free Cash Recommendations –
Not Final
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General Fund Free Cash $5,405,506
less November 9, 2015 STM Appropriations $2,300,000
Remaining $3,105,506
Fund Town Expense Increase Requests (one-time) $72,100
Fund Capital Projects Stabilization Fund $250,000
Fund Town & School Capital Projects $2,783,406
Remaining $0
FY 2017 Status of Capital Project
Requests
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Dept Item Submitted Amount
GENERAL FUND
DPW/PLUS In-Town Bike Path Design $ 200,000
DPW/PLUS In Town Bikepath Phase 2 $ 75,000
DPW/PLUS In Town Bikepath Phase 3 $ 75,000
Fire Department Replace Engine 7 with a Brushbreaker $ 165,000
Fire Department Replace Ambulance #1 $ 270,000
Fire Department Replace Ambulance #2 $ 270,000
Public Safety F-Street Bulkhead $ 425,000
Public Safety Children's Beach Boat Ramp - Supplemental Funding $ 150,000
Public Safety Dredge Plan $ 150,000
Public Works Sidewalk Improvement Plan - Phase 1 $ 1,500,000
Public Works Nobadeer Farm Field House Construction $ 700,000
Public Works Bartlett/Surfside Roundabout Design TIP 2017/2018 $ 150,000
Public Works Surfside Area Road Reconstruction - Phase 2 $ 1,000,000
Public Works Road Improvements/Maintenance - Island Wide $ 900,000
Public Works First Way Construction (Paving) $ 750,000
Public Works Winn Street Improvements $ 250,000
FY 2017 Status of Capital Project
Requests
•Capital Continued
12/9/2015 21
Dept Item Submitted Amount
Public Works 6 Wheel Dump Truck - Replacement $ 190,000
Public Works 10 Wheeler - Replacement $ 200,000
Public Works Pick-up Truck w/ Plow - Replacement $ 60,000
Public Works Asphalt Recycler and Hot Box - New $ 110,000
Public Works Van for Facilities - Replacement $ 42,000
School Department Autoshop - Repairs/Upgrades $ 125,000
School Department HVAC Upgrades $ 300,000
School Department 4wd Truck w/Plow - Replacement $ 50,000
School Department Window Replacements $ 150,000
School Department NHS Building Improvements $ 250,000
School Department NHS/CPS Exterior Painting and Trim $ 250,000
Town Administration Network Infastructure $ 100,000
Server Replacements $ 75,000
E-Permitting $ 150,000
Town Fueling Station $ 100,000
TOTAL GF ITEMS 9,182,000$
Other Funding Sources:
Proceeds from Real Estate Sales 2,000,000$
Prior Year Capital Article Reappropriations 115,745$
Total Free Cash Available for Appropriations 2,783,406$
Capital from Operating Budget 774,916$
Waterways 150,000$
Ambulance Reserve 540,000$
Total other funding sources 6,364,067$
Items left to fund 2,817,933$
Sewer Costs not Included Above:
Madaket/Warren's Lndng/Somerset 24,800,000$
Monomoy/Mid Island 13,440,000$
Total of General Fund Portion of Sewer 38,240,000$
Sale of Fire Station Property IS NOT included in here -- but could be factored in to offset cost of new station
NOTES:
FY 2017 Status of Capital Project
Requests
•Capital Continued
12/9/2015 22
ENTERPRISE FUNDS Item Submitted
Dept Amount
Airport Airport Equipment 66,100$
Airport FIDS/PA Replacement 375,000$
Airport Employee Housing Concept 100,000$
Airport Interactive Employee Training 175,000$
Airport Vault Room Replacement 1,000,000$
Airport Terminal Exterior Painting 75,000$
Airport Parking Lot Upgrades 125,000$
Airport Poles and Lights 40,000$
Airport Enclose Restaurant Entrance 65,000$
Subtotal Airport 2,021,100$
Our Island Home Bathroom Upgrades 325,000$
Our Island Home Window Repairs 90,000$
Our Island Home A/C Units 100,000$
Our Island Home Resident Room Upgrades 200,000$
Subtotal OIH 715,000$
Sewer Sewer Extension - Madaket/Warren's Lndg/Somerset Design 12,000,000$
Sewer Sewer Extension - Madaket/Warren's Lndg/Somerset Constr 50,000,000$
Sewer Sewer Extension - Monomoy/Mid-Island Design 6,000,000$
Sewer Sewer Extension - Monomoy/Mid-Island Constr 27,600,000$
Sewer Sconset WWTF - Evaluation/Repairs 1,000,000$
Sewer Membrane Filtration System Replacement 1,300,000$
Sewer Sea St Pump Station Repairs - Construction 3,000,000$
Sewer First Way Construction (Sewer Work)750,000$
Sewer Pine Valley Pump Station Generator Replacement 80,000$
Sewer Replacement of 2008 Sludge Truck 300,000$
Sewer Replacement of 2005 F-350 Pick-Up truck 60,000$
Subtotal Sewer 102,090,000$
FY 2017 Status of Capital Project
Requests
•Capital Continued
12/9/2015 23
ENTERPRISE FUNDS Item Submitted
Solid Waste Repairs and Maintenance to MRF 115,000$
Solid Waste Landfill Mining Continuation 700,000$
Solid Waste Supplement Funding to Lined Landfill (Cell 3C)500,000$
Subtotal Solid Waste 1,315,000$
Siasconset Water Water Meter Replacement 280,000$
Siasconset Water Repairs / Maintenance to Pump Station and Storage Tank Facility 100,000$
Subtotal Siasconset Water 380,000$
Wannacomet Water Main Replacement 1,546,060$
Wannacomet Water Distribution Expansion 825,000$
Wannacomet Pumping Equipment and Controls 120,000$
Wannacomet Hydrant Replacement 180,000$
Subtotal Wannacomet Water 2,671,060$
SUBTOTALL ALL EF 109,192,160$
Less other funding sources*
Airport AIP Grants 1,550,000$
Sewer Project - General Fund Portion Madaket/Warren's Lndng/Somerset 24,800,000$
Sewer Project - General Fund Portion Monomoy/Mid Island 13,440,000$
Sewer Project Betterments 57,360,000$
TOTAL EF 12,042,160$
Next Steps
•December 15: Capital Program Committee review of recommendations with Finance Committee
•December 15: Town Administration FY17 Budget presentation to School Committee
•January 6: Board of Selectmen public hearing; adoption of recommended FY 2017 General Fund Budget
•January 7: Review of Recommended Budget with Finance Committee
•January 20: review of Enterprise Fund Budgets with Board of Selectmen
•Mid-January – mid-March: Finance Committee review of General Fund & Enterprise Fund budgets; other financial appropriations
•2016 Annual Town Meeting – Saturday, April 2
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Town Services 29%
Education
31%
Insurance 16%
Debt Service
8%
Retirement 4%
OIH Subsidy 3%
SWEF
Override / Subsidy 6%
Airport Subsidy
0% Capital 1% Other Articles 2%
Projected Expenses As of 12/09/2015
FY 2017 General Fund Budget Revenue and
Expenses
Tax Revenue 84%
Local Revenue 11%
State Aid
4% New Growth 1% Other Sources 0%
Projected Sources As of 12/09/2015
$86,843,248 $87,134,684
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Town Expenses, Salaries
FY 2013-2017
$14.3 $14.5 $14.6 $16.4 $17.6
$3.2 $4.9 $6.0 $6.6 $7.5
$2.5 $2.8 $2.0 $3.0 $3.1
$5.0 $4.7 $5.3 $5.8 $6.8
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2013
(Actual)
2014
(Actual)
2015
(Actual)
2016
(Budget)
2017
(Budget)
Salaries Medical Insurance Retirement Operations Represented in Million(s) 26 12/9/2015
General Fund Revenue
FY 2011-2017
0
10
20
30
40
50
60
70
80
2011
(Actual)
2012
(Actual)
2013
(Actual)
2014
(Actual)
2015
(Actual)
2016
(Budget)
2017
(Budget)
Tax Revenue Local Revenue State Local Aid Other Sources / Free Cash
27 12/9/2015
General Fund Personnel History
FY 2011-2017
0
50
100
150
200
250
300
2011 2012 2013 2014 2015 2016 2017 Full Time Equivalent Positions (FTE's)* Town** Education***
*Full Time Equivalent Calculation = 33-40 Hrs 1.0; 20-32 Hrs 0.50; Seasonal = 0.25
**For comparative purposes, Town Personnel History does not include Our Island Home
*** Education Personnel History includes Community School Employees
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