HomeMy WebLinkAbout2019-9-24AGENDA
Nantucket Land Bank Commission
Regular Meeting of September 24, 2019
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
PUBLIC COMMENT / STAFF ANNOUNCEMENTS
2. GOLF BUSINESS
a. Sconset Golf Course — Manager's Monthly Review: August
b. Miacomet Golf Course — Manager's Monthly Review: August
c. Warrant Authorization — Golf Capital Funds Transfer Request
d. Miacomet Golf Clubhouse Project — Update and Budget Review
e. Miacomet Golf Course — Trailer Move Estimate
PROPERTY MANAGEMENT
a. Gardner Farm — Refillable Water Station Request
b. Head of Plains — Road Closure Discussion
c. 22 Tennessee Ave/Sharp — Parking Discussion
d. Industry Road/MX228 Dirt Bike Course — Insurance Update
4. REGULAR BUSINESS
a. 21 Grove Lane — Driveway Encroachment Matter
5. APPROVAL OF MINUTES
a. Regular Meeting of August 27, 2019
6. TRANSFER BUSINESS
a. "M" Exemption Update — Release of Liens
7. FINANCIAL BUSINESS
a. Monthly Financial Report
b. Warrant Authorization — Cash Disbursement
c. Approval of FY 2020 Audited Financial Statements
EXECUTIVE SESSION: The Executive Session is for (i) Purpose 6 [G.L. c. 30A, 21(a)(6)J and
(ii) Purpose 3 [G. L. c. 30A, 21(a)(3)J. The particular dispute, transactions and parcels of real
estate are not identified since disclosure of the property information may have a detrimental
impact on the Land Bank's negotiating position with one or more third parties. The Commission
will not reconvene in open session at the conclusion of executive session.
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
3. Litigation
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of September 24, 2019
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:02 P.M.
PRESENT: Richard Glidden, Kristina Jelleme, John Stackpole, Allen Reinhard.
ABSENT: Neil Paterson.
STAFF PRESENT: Eric Savetsky, Executive Director: Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator
Inquirer and Mirror Reporter, Brian Bushard; Miacomet Golf Course ("MGC') General
Manager, Alan Costa; Golf Superintendent, Sean Oberly; Plastics Ban Work Group for the
Town of Nantucket Members, Janet Schulte, Rachel Hobart, and Emily Molden, were also
present at call to order.
I. CONVENE IN OPEN SESSION:
A. PUBLIC COMMENT/STAFF: None
B. GOLF BUSINESS:
1. Sconset Golf Course ("SGC") — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison for August 2019. The course had
exceeded expected net income for the month and was ahead of budget for year to date income.
Mr. Costa reported that he anticipated adding sandwiches to the menu next year. Mr. Oberly
reported there has been an ongoing Canada Geese problem on the course that seems to have
improved with the use of fake coyotes on the course.
2. Miacomet Golf Course — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison for August 2019, as well as the check
register and departmental profit and loss summary for August 2019. Mr. Costa noted that the
rounds and covers were higher than anticipated, and the pro shop sales remained higher than the
prior year and projected budget. Food and beverage were still running at a loss, and membership,
grounds, maintenance and general/administration were on target for the year. Mr. Costa
anticipated changing cleaning service companies next year to care for the new clubhouse.
3. Warrant Authorization — Golf Capital Funds Transfer Request: Upon a motion
made by Commissioner Stackpole and duly seconded by Commissioner Glidden, it was
Land Bank Commission
September 24; 2019
Page 2
unanimously VOTED to execute the September 24, 2019 warrant document in the amount of
$19,750.44 to be provided to Nantucket Golf Management, Inc. from the Golf Capital Reserve
account.
4. Miacomet Golf Clubhouse Project — Update and Budget Review: Mr. Savetsky
presented an update on the construction status and project schedule. He said overall the project
looked attractive with nice finishes. The general contractor, Dellbrook/JKS requested a two-
week extension until October 6, 2019 for substantial completion due to delays beyond their
control regarding the following items; fire department alarm system requirements, kitchen
equipment and septic system. Upon a motion made by Commissioner Glidden and duly
seconded by Commissioner Stackpole, it was unanimously VOTED to grant an extension for the
substantial completion deadline. Commissioner Jelleme inquired about what opening plans had
been made by Mr. Costa; he responded that everything was in place. Commissioner Jelleme
requested a detailed summary of opening preparations for all operational departments, furniture
installations, and restaurant menus to be emailed to the commission and Mr. Savetsky.
Mr. Costa presented a member request to install a large clock on the exterior of the new MGC
clubhouse. After a brief discussion, the consensus of the Commission was the priority was that
the clubhouse should be completed and operational first and to discuss a clock at a future
meeting. Mr. Savetsky suggested that with the timing of the new clubhouse, it may be a good
time to reconsider revamping the Miacomet Golf Course logo and possibly incorporate
Nantucket Land Bank brand/logo colors.
Mr. Costa and Mr. Oberly departed the meeting at 4:39 p. m.
5. Miacomet Golf Course -Trailer Move Estimate: Ms. Bell informed the
Commission that the Historic District Commission had approved the Town of Nantucket's
request to relocate the trailers to the old fire department location on Pleasant Street. Further,
Architectural Consulting Group recommended awarding the contract to Barrett Enterprises for
their bid of $49,500.00 to cover the temporary move to the parking lot and the permanent move
to Pleasant Street. Upon a motion made by Commissioner Glidden and duly seconded by
Commissioner Stackpole, it was unanimously VOTED to award the contract to Barrett
Enterprises.
C. PROPERTY MANAGEMENT:
1. Gardner Farm/Lily Pond — Refillable Water Station Request: Ms. Schulte
informed the Commission that the Plastics Ban Work Group for the Town of Nantucket
requested the Land Bank install refillable water bottle stations at the Lily Pond and Gardner
Farm properties. The Commission responded favorably to the request and Commissioner
Stackpole suggested the former NISDA property on the corner of Francis Street and Washington
Street as a good location and to include one in the plans for the future park. Upon a motion made
by Commissioner Glidden and duly seconded by Commissioner Stackpole, it was unanimously
VOTED to have Mr. Savetsky look at locations and confirm cost estimates to install the refillable
water stations on the Gardner Farm, Lily Pond, and NISDA Park locations.
Land Bank Commission Page 3
September 24, 2019
Ms. Schulte, Ms. Hobart, and Ms. Molden departed the meeting at 4:48 p.m.
2. Head of Plains - Road Closure Discussion: This item was tabled until the next
meeting on October 8, 2019.
3. 22 Tennessee Ave/Sharp Dock- Parking Discussion: The gravel parking lot at
22 Tennessee Avenue was utilized as an overnight/longterm parking lot by a few vehicles this
summer, most likely by Tuckernuck seasonal residents. The long-term parking was filling the lot
and not in keeping with Land Bank purposes. Mr. Savetsky recommended eliminating overnight
parking and adding appropriate signage to the property. The consensus of the Commission was
favorable.
4. Industry Road/MX228 Dirt Bike Course- Insurance Update: This item was
tabled until the next meeting on October 8, 2019.
D. REGULAR BUSINESS:
1. 21 Grove Lane -Driveway Encroachment Matter: Ms. Bell reported that Land
Bank counsel, Valerie Swett, had written a letter to the Planning Board asking them to rescind
the subdivision approval since the access to the property was across Land Bank property and
there was no easement or other established legal rights of access. Additionally, a letter was sent
to the Conservation Commission which asked for delayed consideration of the application for the
subdivision plan at 3 Wyers Way to allow time for both parties to figure out an access resolution
to the property.
E. APPROVAL OF MINUTES: Upon a motion made by Commissioner Reinhard and
duly seconded by Commissioner Jelleme, it was VOTED to accept, approve and release the
regular minutes of September 10, 2019.
F. TRANSFER BUSINESS:
1. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was
unanimously VOTED to execute and authorize the issuance of Releases of Liens for the
following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection (-m-):
No. 35527 Wolff Andersson and Carol Andersson
No. 35553 Vernon D. Matson and Carol A. Matson
No. 35576 Margaret E. Naylon and Ian S. Stewart
No. 35581 Michael Minarik
No. 35587 Christian G. Kling and Katherine J. Conti
F. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the August 2019
financial reports including the balance sheets and income statements previously provided by
Land Bank Commission
September 24, 2019
email.
Page 4
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Reinhard and duly seconded by Commissioner Jelleme, it was unanimously
VOTED to execute the September 24, 2019 warrant document in the amount of $78,081.48 to be
provided to the county treasurer.
Mr. Bushard departed the meeting at 5:21 p.m.
I1. EXECUTIVE SESSION: Upon a motion made by Commissioner Jelleme and duly seconded
by Commissioner Glidden, it was unanimously VOTED to go into executive session in order to
discuss the purchase, exchange, lease or value of real property and review executive session
minutes. A roll call vote was taken: Stackpole-Ay -,Reinhard-Aye, Glidden -Aye, Jelleme-Aye.
The Chairman under Purpose 6 [G.L. c. rand
(a)(6)] declared that discussion of these matters
in open session may be detrimental to thBank's negotiating position and that the
Commission would not reconvene in MA'ular session at the conclusion of executive session.
ADJOURNMENT: Upon a motio made by Commissioner Jelleme and duly seconded by
Commissioner Glidden, it was uanimously VOTED to adjourn to executive session at 5:21 p.m.
Attested to:
Richard J. Glidden, Secretary
Accepted, Approved, and Released by VOTE
of the Commission this 9th ay of October 2019.
Neil Paterson, Chairman
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of September 24, 2019
1. SGC August 2019 Financials
2. MGC August 2019 Financials
3. Golf Capital Transfer Requests dated September 24, 2019
4. Check Warrant Summary dated September 24, 2019 — Golf Capital
5. Estimate from Barrett Enterprises —MGC Trailer Move Off
6. "M" Releases of Liens (see transfer business for record nos.)
7. Land Bank Financial Statements — August 2019
8. Check Warrant Summary dated September 24, 2019
9. Draft Audited Financial Statements FY 2020
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TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of September 24, 2019
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Releases of Liens:
No. 35527 Wolff Andersson and Carol Andersson
No. 35553 Vernon D. Matson and Carol A. Matson
No. 35576 Margaret E. Naylon and Ian S. Stewart
No. 35581 Michael Minarik
No. 35587 Christian G. Kling and Katherine J. Conti