HomeMy WebLinkAboutFire Station Proposal Presentation to Selectmen July 20, 2017July 20, 2016Project UpdateNantucket Fire StationThe Vertex Companies, Inc.1
Ibid onProject was bid on June 22, 2016; the following bids were received:The Vertex Companies, Inc.Bid Results2Contractor Base Bid Alternate 1Alternate 2Total (B+1+2)Maron Construction Co., Inc. $ 15,218,470 $ 1,282,795 $ 48,000 $ 16,549,265 J & J Contractors, Inc. $ 15,707,000 $ 1,100,000 $ 50,000 $ 16,857,000 Brait Builders Corporation $ 16,860,000 $ 949,000 $ 46,000 $ 17,855,000 Notes:•Alternate 1 was for the construction of a separate storage building.•Alternate 2 was for repainting the existing Police Station window and door trim.
IntroductionThe Vertex Companies, Inc.Project Budget3Description Budget AmountConstruction Budget$14,433,125Designer Fees $976,000OPM Fees $458,860Other Soft Costs (FFE, etc.) $440,140Soft Cost Contingency (2%) $37,500Construction Contingency (4.5%) $654,375Total Project Budget $17,000,000Appropriations:2015 Annual Town Meeting: $15,000,000November 2016 Special Town Meeting: $2,000,000Total: $17,000,000
Ibid onThe Vertex Companies, Inc.Bid Results4Contractor Base Bid Alternate 1Alternate 2Total (B+1+2)Maron Construction Co., Inc.$ 15,218,470 $ 1,282,795 $ 48,000 $ 16,549,265 J & J Contractors, Inc. $ 15,707,000 $ 1,100,000 $ 50,000 $ 16,857,000 Brait Builders Corporation $ 16,860,000 $ 949,000 $ 46,000 $ 17,855,000 Construction budget was $14,433,125.Low bidder was deemed non‐responsive, making J&J the low bidder.Results in a budget deficiency of $1,273,875 between J&J and the construction budget.Problem ‐Insufficient funds to award the contract.
IntroduonProblem: Construction budget shortfall of $1,273,875Option 1:Remove paving and fencing from scope –Town to procure separately.Rebid the project and seek additional monies for paving and fencing at Special Town Meeting in October or Annual Town Meeting in April.Pros:•Opportunity to increase number of bidders.•Opportunity to capitalize on Town contracts for paving.Cons:•Need to begin prequalification immediately.•No guarantee of lowering or maintaining shortfall. •Still need to locate a funding source for removed items.The Vertex Companies, Inc.Next Steps & Options5
IntroduonProblem: Construction budget shortfall of $1,273,875Option 2:Utilize non‐committed funds from other areas of the Project Budget in combination with monies from the FY 17 Reserve Fund to be able to execute the $15.7M contract with J&J.Return to Special Town Meeting to appropriate additional funds to replenish the remainder of the project budget.Pros:•Work begins immediately at a price that is known.Cons:•No guarantee the Town approves the appropriation in October resulting in depleted budget line items and possible cessation of the project mid stream.The Vertex Companies, Inc.Next Steps & Options6
IntroductionThe Vertex Companies, Inc.Uncommitted Costs7DescriptionBudget AmountUncommittedConstruction Budget$14,433,125Designer Fees $976,000OPM Fees $458,860Other Soft Costs (FFE, etc.) $440,140 $440,140Soft Cost Contingency (2%) $37,500 $37,500Construction Contingency (4.5%) $654,375$654,375Total Project Budget $17,000,000 $1,132,015Plus FY 17 Reserve Funds $141,860Budget shortfall $1,273,875
IntroduonProblem: Construction budget shortfall of $1,273,875Option 3:Redesign the project and re‐bid to stay within the appropriation.Pros:•Would not need additional funds.Cons:•Disregard for programmatic items that have been developed over the past year and a half (e.g. building a new version of what you already have).•Additional design fees of approximately $200‐$300K.•No guarantee of savings and a loss of economy as removal of square footage would NOT be at the bid price per square foot.•End up with a building that does not meet current and future needs.The Vertex Companies, Inc.Next Steps & Options8
IntroduonProblem: Construction budget shortfall of $1,273,875Option 4:Do not proceed with any project.Pros:•NoneCons:•Increased cost at a later date – labor and materials only go up. •New building code coming into effect at some point this year – resulting in a stale design and possibly non‐compliant design.•Monies spent to date are wasted. •Project cost would have been approximately $9.7M in 2008.The Vertex Companies, Inc.Next Steps & Options9