HomeMy WebLinkAbout2019-8-27AGENDA
Nantucket Land Bank Commission- _
Regular Meeting of August 27, 2019
Land Bank Conference Room, 22 Brct r,Street ,
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
1. PUBLIC COMMENT / STAFF ANNOUNCEMENTS
2. GOLF BUSINESS
a. Sconset Golf Course — Manager's Monthly Review: July
b. Miacomet Golf Course — Manager's Monthly Review: July
c. Warrant Authorization — Golf Capital Funds Transfer Request
d. Warrant Authorization — Clubhouse Requisition
e. Miacomet Golf Dormitory — Financing Discussion
f. Miacomet Golf Clubhouse Project — Update and Budget Review
g. Clubhouse — Capital Request for Hurricane Screens
3. PROPERTY MANAGEMENT
a. Hummock and Long Pond Phragmite Mitigation — Update
b. Easy Street Park — Additional Design Services
4. APPROVAL OF MINUTES
a. Regular Meeting of August 13, 2019
5. TRANSFER BUSINESS
a. "M" Exemption Update — Release of Liens
6. FINANCIAL BUSINESS
a. Monthly Financial Report
b. Warrant Authorization — Cash Disbursement
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G.L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties. The Commission will not reconvene in open session at the
conclusion of executive session.
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of August 27, 2019
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:04 P.M.
PRESENT: Richard Glidden, Kristina Jelleme, Neil Paterson, Allen Reinhard.
ABSENT: John Stackpole.
STAFF PRESENT: Jesse Bell, Assistant Director; Susan Campese, Administrator/Finance
Manager.
Architectural Consulting Group ("ACG'), Project Manager, Greg Devlin; Inquirer and Mirror
Reporter, Brian Bushard; Miacomet Golf Course ("MGC') General Manager, Alan Costa; Golf
Superintendent, Sean Oberly; Golf Committee Chair, Chris Perry; and Nantucket Pond
Coalition President, Robert Williams, were also present at call to order.
I. CONVENE IN OPEN SESSION:
A. PUBLIC COMMENT/STAFF: Mr. Perry extended his gratitude to Chairman Paterson
and Commissioner Jelleme for meeting with him to discuss MGC issues he had brought up in a
letter to the editor earlier in the summer. Further, he wished to introduce himself as the new
Chair of the Golf Committee and invited a Commissioner to join as a liaison member of the
committee. A list of the 2019-2020 Golf Committee was provided as follows: Chair, Chris Perry;
Vice Chair, Bob Williams; Secretary, Maureen Mahoney Crispin; Linda Lynch; Deb Ramsdell;
Denise LaBomard; Terry McGovern; Gretchen Callahan; and Larry Flannery.
B. GOLF BUSINESS:
1. Sconset Golf Course ("SGC") — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison for July 2019. The course had
exceeded expected net income for the month and was ahead of budget for year to date income.
Mr. Costa reported that he had nominated SGC for the New England facility of the year award.
Mr. Oberly reported there has been a Canada Geese problem on the course that seems to have
subsided with the use of fake coyotes on the course. Additionally, he said the steep path to the
parking lot had become very rutted and slippery and he would come back to a future meeting
with a plan to correct it.
2. Miacomet Golf Course — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison for July 2019, as well as the check
Land Bank Commission Page 2
August 27, 2019
register and departmental profit and loss summary for July 2019. Mr. Costa noted that the pro
shop sales in every category were higher than the prior year and projected budget. Food and
beverage were still running at a loss, and membership, grounds, maintenance and
general/administration were on target for the year.
3. Warrant Authorization — Golf Capital Funds Transfer Request: Upon a motion
made by Commissioner Glidden and duly seconded by Commissioner Reinhard, it was
unanimously VOTED to execute the August 27, 2019 warrant document in the amount of
$15,583.45 to be provided to Nantucket Golf Management, Inc. from the Golf Capital Reserve
account.
4. Warrant Authorization — Clubhouse Requisition: Upon a motion made by
Commissioner Glidden and duly seconded by Commissioner Jelleme, it was unanimously
VOTED to execute the August 27, 2019, warrant document in the amount of $2,044.00 to be
provided to the county treasurer.
5. Miacomet Golf Dormitory — Financin§ Discussion: Ms. Bell reported the
dormitory project was due to remobilize on October 10` with a projected final inspection date of
December 3rd. She presented a spreadsheet analyzing the rents Mr. Costa proposed to charge
employees and how much MGC would in turn pay to the Land Bank for rent (minus expenses) to
cover the cost of building construction (exclusive of design, permitting, and litigation costs).
After some discussion, it was decided to table the decision regarding repayment to a future
meeting to give Mr. Costa more time to prepare and provide a recommendation. Commissioner
Jelleme asked that the design, permitting and litigation expenses borne by the Land Bank be
reflected in the spreadsheet somewhere even though there was no expectation of repayment for
those additional costs.
Environmental Coordinator, Rachael Freeman entered the meeting at 4: 40 p.m.
6. Miacomet Golf Clubhouse Project — Update and Budget Review: Mr. Devlin
presented an update on the construction status and project schedule. He said overall the project
was 81 % complete and about 1 week behind schedule. He reviewed the budget to date and the
anticipated change orders for furniture, fixtures and equipment that were forthcoming. He said he
could provide a breakdown of all change orders upon request which detailed the reason for each
one and what drove the change such as existing conditions, design error, etc. Chairman Paterson
thanked Mr. Devlin and ACG for their diligent oversight on the project.
Mr. Devlin departed the meeting at 4: 59 p.m.
7. Miacomet Golf Clubhouse — Capital Request for Hurricane Screens: Mr. Costa
recommended the installation of hurricane screens on the porch that would protect the building
from inclement weather while allowing the porch to be used for food service for three seasons
and accommodate seating for a full flight of golfers for tournaments. The cost of the screens
would be approximately $102,000 and Mr. Costa suggested it could be paid for by the initiation
fees being held in the capital reserve fund. Chairman Paterson suggested waiting for a year to see
Land Bank Commission
August 27, 2019
Page 3
how busy the new restaurant was. Commissioner Jelleme confirmed with Mr. Costa that the
screens could be retrofitted and therefore it was not critical that the decision be made today. It
was the consensus of the Commission to continue the discussion to a future meeting.
Mr. Costa and Mr. Oberly departed the meeting at 5:14 p. m.
C. PROPERTY MANAGEMENT:
1. Hummock and Long Pond Phragmite Mitigation — Update: Mr. Williams
presented a video with a split screen that compared the sections of Hummock Pond that had been
treated for Phragmites in 2019 versus the same shoreline in 2017. Additionally, he presented a
video of the coastline of the Gardner property that is scheduled for treatment this fall. The
Commission was impressed by the changes which made the pond dramatically more visible and
accessible again. They thanked Mr. Williams for his work and expressed continued support for
the Nantucket Pond Coalition's efforts in the future.
Mr. Williams departed the meeting at 5:29 p.m.
2. Easy Street Park — Additional Design Services: Ms. Bell presented a proposal
from Michael Van Valkenburgh and Associates for additional design services outside of the
scope of the previous contract, including coordination with the bulkhead repairs and additional
planting requirements as recommended by Wilkinson Ecological Design. Upon a motion made
by Commissioner Glidden and duly seconded by Commissioner Reinhard, it was unanimously
VOTED to approve the proposal for $21,000 of additional design services.
D. APPROVAL OF MINUTES: Upon a motion made by Commissioner Reinhard and
duly seconded by Commissioner Jelleme, it was VOTED to accept, approve and release the
regular minutes of August 13, 2019.
E. TRANSFER BUSINESS:
1. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was
unanimously VOTED to execute and authorize the issuance of Releases of Liens for the
following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection (-m-):
No. 35419 Frances Elizabeth Baskett
No. 35448 Nikhil Kumar Paudel and Yashuda KC Paudel
No. 35460 Pramila KC
2. Four -Year Domicile Non-compliance — Additional Extension Request/No.
35357 Andrew P. Minihan: Ms. Campese explained that due to financial difficulty caused by
illnesses in his family, Mr. Minihan had to delay building his house in order to build his savings
to qualify for a construction loan. However, Mr. Minihan expected to be in his house within a
year. As recommended by staff and pursuant to a motion made by Commissioner Glidden and
Land Bank Commission
August 27, 2019
Page 4
duly seconded by Commissioner Reinhard, it was VOTED to approve the extension request on
the condition that Mr. Minihan sign an agreement to extend the "M" exemption lien to July 15,
2022.
F. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the July 2019 financial
reports including the balance sheets and income statements previously provided by email.
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Reinhard and duly seconded by Commissioner Jelleme, it was unanimously
VOTED to execute the August 27, 2019 warrant document in the amount of $237,258.01 to be
provided to the county treasurer.
Mr. Bushard departed the meeting at 5: 41 p.m.
I1. EXECUTIVE SESSION: Upon a motion made by Commissioner Jelleme and duly seconded
by Commissioner Glidden, it was unanimously VOTED to go into executive session in order to
discuss the purchase, exchange, lease or value of real property and review executive session
minutes. A roll call vote was taken: Paterson -Aye, Reinhard -Aye, Glidden -Aye, Jelleme-Aye.
The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that discussion of these matters
in open session may be detrimental to the Land Bank's negotiating position and that the
Commission would not reconvene in reg session at the conclusion of executive session.
ADJOURNMENT: Upon a motion
Commissioner Glidden, it was unai
Attested to:
by Commissioner Jelleme and duly seconded by
,ly VOTED to adjourn to executive session at 5:59 p.m.
Richard J. Glidden,
Accepted, Approved, and Released by VOTE
of the Commission this 10`" day of September 2019.
Neil Paterson, C airman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of August 27, 2019
1. 2019-2020 Golf Committee Members
2. SGC July 2019 Financials
3. MGC July 2019 Financials
4. Warrant — Golf Capital Transfer Requests dated August 27, 2019
5. Warrant — Clubhouse Requisition
6. MGC Dormitory Financing Spreadsheet
7. Hurricane Screen (links to videos)
8. Hummock Pond (links to videos)
9. Easy Street Park Design Services Proposal
10. "M" Releases of Liens (see transfer business for record nos.)
11. "M" Extension Request
12. Land Bank Financial Statements — July 2019
13. Check Warrant Summary dated August 27, 2019
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of August 27, 2019
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Releases of Liens:
No. 35419 Frances Elizabeth Baskett
No. 35448 Nikhil Kumar Paudel and Yashuda Kc Paudel
No. 35460 Pramila KC
b. Four -Year Domicile Non -Compliance — Additional Extension Request:
No. 35357 Andrew P. Minihan