HomeMy WebLinkAbout1.9.18 Minutes_201802160749193064Town of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, Airport Manager Commissioners
Phone: (508) 325-5300 Daniel W. Drake, Chairman
Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair
Anthony G. Bouscaren
Andrea N. Planzer
Jeanette D. Topham
AIRPORT COMMISSION MEETING
January 9, 2018
The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following
Commissioners present: Vice Chair Arthur Gasbarro, Andrea Planzer, Jeanette Topham, and
Anthony Bouscaren.
The meeting took place in the 1st floor Community room at the Public Safety Facility, 4
Fairgrounds Rd. Nantucket MA.
Airport employees present were: Thomas Rafter, Airport Manager, David Sylvia, Safety &
Compliance Officer, Jamie Sandsbury, Business & Finance Manager, Janine Torres, Office
Manager, and Katy Perales, Administrative Assistant.
Mr. Drake announced the meeting was being audio and video recorded.
Mr. Drake asked for comments on the Agenda, hearing none, the Agenda was adopted.
Mr. Bouscaren made a Motion to approve the draft minutes dated 12/12/2017. Second by Ms.
Planzer and Passed unanimously.
Ms. Bouscaren made a Motion to ratify the 12/20/17 Warrant and approve the 1/10/18 Warrant.
Second by Ms. Topham and Passed unanimously.
Pending Leases/Contracts – Mr. Rafter presented for approval the following contracts and
contract amendment:
Aero Specialties, Inc. - Contract for $61,595 for Aircraft Tug. This is a capital
expenditure.
Passur Aerospace- Three year contract for $79,200 for FAA portal for flight tracking.
This is an operating expenditure.
Jacobs Engineering- Contract amendment for on call master contract to require
electronic, “as-built” files as suggested by MassDOT.
Mr. Bouscaren made a Motion to approve the contacts and contract amendment as presented.
Second by Mr. Gasbarro and Passed unanimously.
Public Comment
None
Pending Matters – Mr. Rafter reported on:
011315-2 General Fund Repayment Proposal and Discussion of In-Kind Service-
Airport Administration had a conference call with FAA on 1/9/2018. Next step will be
for FAA to send an updated response letter.
1/9/2018 Airport Commission Meeting
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061317-2 Brookfield Asset Bridgetown LLC Sub-Lease to FedEx Corp-Sub-lease
was submitted to Airport Administration. Airport Counsel is currently reviewing to
ensure - conformity of term dates to master lease.
050916-1 Crew Quarters Development- Airport Administration received estimated
costs for a similar project and met with the Town Housing Coordinator to determine the
viability of the project.
091217-2 T-Hangar Discussion – Airport Administration will begin analysis of the advantages
and disadvantages of the types of operations available for management of the T-Hangar.
121217-1 Discussion of Grant Assurances Rights and Obligations- Town Counsel, KP Law
and Airport Counsel, Anderson & Krieger are consulting to determine next steps. This may
include a modification to the procurement MOU that was signed by the Commission in 2012.
Finance
111417-2 FY19 Budget- Mr. Rafter reviewed the final draft of the FY19 Budget. The final
budget will be presented to the Board of Selectman on 1/10/18. Change to the draft presented on
12/12/17 includes additional costs associated to health care benefits. These costs are
proportionate by number of employees and retirees in each Town department. Line item amount
is determined by the Town of Nantucket. Jamie Sandsbury, Business & Finance Manager,
addressed the Commissions concerns regarding this increase and any questions pertaining to the
budget.
Mr. Gasbarro made Motion to adopt draft four of the FY19 budget dated 1/4/2018 as presented.
Second by Ms. Topham and Passed unanimously.
010918-1 Declaration of Surplus Property- Restaurant & Concession Space- Mr. Rafter
reviewed the declaration of surplus property that is required under Chapter 30B for disposal of
real property.
Ms. Planzer made Motion to declare as surplus property the restaurant and concession space
located in the terminal. Second by Mr. Bouscaren and Passed unanimously.
Manager’s Report – Mr. Rafter reported:
Project Updates
Vault Room – Airport Administration is reviewing cost estimates submitted by Jacobs.
Public Address/Flight Information Display System projects (PA/FIDS) – Jacobs
received a letter from the contractor, Infax, stating their opinion that the Airport and
Jacobs caused a delay in the project. Jacobs has responded to the letter and provided
documentation to the Airport Administration to review.
Geometry Analysis – Meeting is scheduled for 1/17/17 with the FAA and McFarland
Johnson to determine the final scope of the project.
GSE Storage Garage Design- Project is on hold.
Restaurant Enclosure – It is anticipated the Contract will be awarded.
Restaurant Flooring- Project was started and needed to be placed on hold for asbestos
testing. Testing came back negative and work will continue this Saturday.
Additional Capacity
o Expanded Hold Room- McFarland Johnson is updating their fee proposal and
scope of work.
o 5th Positon for Commercial Parking on the Apron- Jacobs is developing plan.
1/9/2018 Airport Commission Meeting
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o Additional Podiums and Relocation of Podiums- Airport Maintenance crew is
building an additional gate podium. Airport Administration is working with IT
consultant to realign all the data cables.
o Ticket Counter Reallocation and Relocation-Some airline ticket counters are
being reassigned based on their market share. Airport Administration and the
Maintenance Department will collaborate with the airlines to complete project.
Snow Removal Equipment- Upgraded blower attachment has been delivered and is
being tested.
RFP/IFB Bid Status – Mr. Rafter reported the RFP’s being worked on include:
Airport Restaurant Lease RFP- document is being completed and will be reviewed by
both Chief Procurement Officer and Airport Counsel. Planned date to begin advertising
is 1/24/2018; and, bids will be accepted till 2/26/2018 to fulfill 30-day advertising
requirement.
Bunker Road/Sun Island Land Lease RFPs- Received two bids for Bunker Road and
zero bids for Sun Island Road. Bunker Road bids are being reviewed and evaluated.
Gas Station RFP- Airport Gas was awarded the lease. Airport Administration has met
with Airport Gas to review lease and next step will be to have Airport Counsel review.
Operations – Mr. Rafter reported:
Tenant Meeting scheduled for 1/11/2018 which will include a discussion on the
Additional Capacity project.
Due to precipitation and the temperature dropping the Airport was closed at 7pm on
1/4/2018 and reopened 7:15am on 1/5/2018.
On 1/5/2018 Airport Administration was notified by MassDOT regarding transporting of
emergency personnel by helicopter for the sewer break. A Black Hawk was utilized to
transport personnel.
Sprinkler head leak in the second floor of the FBO was caught early and did not cause
damage.
Family Assistance Plan (FAP) table top drill will be held on 2/6/18.
The re-scheduling of the FAA required full-scale emergency drill will be in April 2018.
Date to be determined.
Annual Town meeting starts April 3, 2018
Statistics – Mr. Rafter reviewed the November 2017 statistics:
Operations are down 1.53% from November 2016; and down 11.4% from last FYTD.
Enplanements are up 12.09% from November 2016; and down 4.45% from last FYTD.
Jet A Gallons are up 89.5% from November 2016; and up 6.3% from last FYTD
Jet A Gallons are up 8.9% from December 2016.
AvGas Gallons are down 3.86% from November 2016; and down 18% from last FYTD
AvGas Gallons are down 23.7% from December 2016.
Freight is up 61% from November 2016; and up 7.71% from last FYTD.
1 Noise Complaint was filed for December 2017 compared to 4 in December 2016.
Personnel Report – Mr. Rafter reported:
Two positions in the custodian department have been filled with the hiring of Clement
Johnson and Dennis Reid.
Bob Tallman submitted formal notice that he will be retiring in May 2018. Airport
Administration will review the job description for the position.
1/9/2018 Airport Commission Meeting
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010918-2 Chairman Drake- Rafter Letter of Support- Airport Manager, Mr. Rafter, requests
approval of a letter of support to become a member of the AAAE executive committee.
Ms. Topham made Motion to authorize Mr. Drake to sign the letter of support as presented.
Second by Mr. Bouscaren and Passed unanimously.
Commissioners Comments
Mr. Gasbarro asked for an update on the new parking system. Mr. Rafter informed the
Commission that Republic Parking has completed the mechanical hookup. Audio and
video connection to their main office is being installed and, Airport Administration is
finalizing all the details of the outlying parking lots. Expect a decline in revenues for the
first year of operation.
Public Comment
None
Having no further business for Open Session, Mr. Bouscaren made a Motion to go into Executive
Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review
Executive Session Minutes as enumerated on the Agenda; Clause 3 to discuss strategy with
respect to collective bargaining. The Chair has determined that an open session may have a
detrimental effect on the bargaining position of the Airport Commission; and under Clause 6 to
consider the lease value of various leases. The Chair has determined that an open session may
have a detrimental effect on the negotiation position of the Airport Commission. Second by Ms.
Planzer and Passed unanimously, by the following roll-call vote:
Mr. Gasbarro – Aye
Ms. Planzer – Aye
Ms. Topham – Aye
Mr. Drake- Aye
Mr. Bouscaren- Aye
Meeting adjourned at 5:45 pm.
Respectfully submitted,
___________________________________
Katy Perales, Recorder
Master List of Documents Used
1/9/2018 Agenda including Updated Exhibit 1
12/12/17 Draft Minutes
12/20/17 Warrant Signature Sheet
1/10/2018 Warrant Signature Sheet
Aero Specialties, Inc. Contract
Passur Aerospace Contract
Jacobs Engineering Contract Amendment 1
FY19 Budget dated 1/4/2018
Declaration of Surplus Property- Restaurant and Concession Space
November 2017 Statistics
AAAE Executive Committee Letter of Support