HomeMy WebLinkAbout2019-7-23AGENDA
Nantucket Land Bank Commission
Regular Meeting of July 23, 2019f -
Land Bank Conference Room, 22 Broad Street
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Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
1. PUBLIC COMMENT / STAFF ANNOUNCEMENTS
a. Select Board — National Grid Presentation
2. GOLF BUSINESS
a. Sconset Golf Course — Manager's Monthly Review: June
b. Miacomet Golf Course — Manager's Monthly Review: June
c. Miacomet Golf Course Reservation System Change — Discussion
d. Warrant Authorization — Golf Capital Funds Transfer Request
e. Warrant Authorization — Clubhouse Requisition
3. PROPERTY MANAGEMENT
a. Lily Pond Property — Drainage Improvements Coordination with Town
4. APPROVAL OF MINUTES
a. Regular Meeting of July 9, 2019
5. TRANSFER BUSINESS
a. "M" Exemption Update — Release of Liens
6. FINANCIAL BUSINESS
a. Monthly Financial Report
b. Warrant Authorization — Cash Disbursement
c. Warrant Authorization — 2012 Series A Bond Semi -Annual Payment
d. Fiscal Year 2020 Budget — Review and Discussion
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 G.L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties. The Commission will not reconvene in open session at the
conclusion of executive session.
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of July 23, 2019
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:04 P.M.
PRESENT: Richard Glidden, Kristina Jelleme, Neil Paterson, Allen Reinhard, John Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator.
Inquirer and Mirror Reporter, Brian Bushard; Miacomet Golf Course ("MGC') General
Manager, Alan Costa; Golf Superintendent, Sean Oberly; and Director of Golf, Bryce Huntt,
were also present at call to order.
I. CONVENE IN OPEN SESSION:
A. PUBLIC COMMENT/STAFF ANNOUNCEMENTS — Select Board/National Grid L8
Presentation: Mr. Savetsky informed the Commission that there would be a presentation from
National Grid regarding the addition of thicker wires and taller poles from Washington Street to
the rotary. He said given the Land Bank's investment in properties to preserve harbor views
along this strip it was important to encourage the Select Board to make all efforts to bury or
reroute the wires. Mr. Savetsky and Commissioner Reinhard indicated they would attend the
meeting.
B. GOLF BUSINESS:
1. Sconset Golf Course ("SGC") — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison for June 2019. Overall the course was
staying within budget and exceeding budgeted income.
2. Miacomet Golf Course — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison for June 2019, as well as the check
register and departmental profit and loss summary for June 2019. Mr. Costa noted that the pro
shop had an outstanding month, and food and beverage sales were improving.
3. Miacomet Golf Course Reservation System Change — Discussion: Mr. Costa
informed the Commission that he had switched back to using EzLinks from the tee sheet that
C1ubEssentials had created for them in late July 2018. He explained that the problem with
C1ubEssentials was that there was no easy way for non-members to cancel reservations and the
no-shows caused a significant loss in income. He said the cost for Ezlinks was one tee time per
Land Bank Commission
July 23, 2019
Page 2
day. Commissioner Jelleme expressed concern over management's lack of communication about
this issue and requested that in the future all major changes be put in writing (such as in an
email) to the Commission. Ms. Campese pointed out that Mr. Costa had told the Commission
that there were issues at the time, but they were not informed that a change had occurred.
4. Warrant Authorization — Golf Capital Funds Transfer Request: Upon a motion
made by Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was
unanimously VOTED to execute the July 23, 2019 warrant document in the amount of
$14,059.62 to be provided to Nantucket Golf Management, Inc. from the Golf Capital Reserve
account.
5. Warrant Authorization — Clubhouse Requisition: Upon a motion made by
Commissioner Reinhard and duly seconded by Commissioner Glidden, it was unanimously
VOTED to execute the July 23, 2019, warrant document in the amount of $181,720.77 to be
provided to the county treasurer.
Mr. Costa, Mr. Oberly and Mr. Huntt departed the meeting at 4:45 p. m.
C. PROPERTY MANAGEMENT:
1. Lily Pond Property — Drainage Improvements Coordination with Town: Mr.
Savetsky reported that the Department of Public Works Director Rob McNeil had investigated
the outflow pipe from the Lily Pond and discovered it was not functioning and needed to be
replaced. He explained that all the development in the area naturally drained into the Lily Pond
and that this was an opportunity to create a biofiltration system that would improve the habitat as
well as dry out the surrounding area provided the drainage pipe is fixed. Commissioner Jelleme
asked that Environmental Coordinator, Rachael Freeman weigh in on the discussion as she felt
the decision should be driven by what was best for the property from an environmental
perspective. Mr. Savetsky asked the Commission if they were interested in participating
financially with the town to fix the pipe. The consensus was generally positive, but the
Commission wanted to receive more information about the project and big picture plan for the
property prior to making a commitment.
D. APPROVAL OF MINUTES: Upon a motion made by Commissioner Reinhard and
duly seconded by Commissioner Stackpole, it was VOTED to accept, approve and release the
regular minutes of July 9, 2019.
E. TRANSFER BUSINESS:
1. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was
unanimously VOTED to execute and authorize the issuance of Releases of Liens for the
following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection (-m-):
No. 35331 William T. Coffin and Andrea J. Coffin
Land Bank Commission
July 23, 2019
Page 3
No. 35358 Adrienne Hersch
No. 35373 Francisco Merlos and Jemmy Karina Ramirez
2. Release of Liens/Payment of Fee: Upon a motion made by Commissioner
Glidden and duly seconded by Commissioner Reinhard, it was unanimously VOTED to execute
and authorize the issuance of Releases of Liens for the following transfer as a result of the
purchaser paying the outstanding fee.
No. 8809 Wendy J. Fereshetian, Windy Lane Realty Trust
F. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the June 2019 financial
reports including the balance sheets and income statements previously provided by email.
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was unanimously
VOTED to execute the July 23, 2019 warrant document in the amount of $170,946.69 to be
provided to the county treasurer.
3. Warrant Authorization — 2012 Series A Bond Semi -Annual Payment: Upon a
motion made by Commissioner Reinhard and duly seconded by Commissioner Stackpole, it was
unanimously VOTED to approve payment and authorize staff to wire the 2012 Series A Semi -
Annual Bond payment of interest and principal in the total amount of $57,281.25 from the Land
Bank's Collection Account to the Bond Trustee at U.S. Bank.
4. Fiscal Year 2020 Budget — Review and Discussion: Mr. Savetsky presented the
Fiscal Year 2019 Budget Comparison (showing approved vs. actual expenditures) and Fiscal
Year 2020 Proposed Budget for the Commission's review. Commissioner Jelleme recommended
allocating additional funds for golf consulting in order to start the management bidding process,
and further recommended increasing funds for public outreach related to the
trailhead/map/application project. Upon a motion made by Commissioner Reinhard and duly
seconded by Commissioner Stackpole, it was unanimously VOTED to approve the Fiscal Year
2020 Budget with an additional $40,000 in golf consulting and an additional $25,000 in public
outreach.
Mr. Bushard departed the meeting at 5:23 p.m.
Il. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Glidden, it was unanimously VOTED to go into executive session in
order to discuss the purchase, exchange, lease or value of real property and review executive
session minutes. A roll call vote was taken: Paterson -Aye, Stackpole-Aye, Reinhard -Aye,
Glidden -Aye, Jelleme-Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that
discussion of these matters in open session may be detrimental to the Land Bank's negotiating
position and that the Commission would not reconvene in regular session at the conclusion of
Land Bank Commission
July 23, 2019
executive session.
ADJOURNMENT: Upon a motion
Commissioner Glidden, it was unai
Attested to:
Page 4
by Commissioner Stackpole and duly seconded by
:ly VOTED to adjourn to executive session at 6:20 p.m.
Richard J. Glidden, Secretary
Accepted, Approved, and Released by VOTE
of the Commission this 13th day of August 2019.
r
Neil Paterson, Chairman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of July 23, 2019
1. SGC June 2019 Financials
2. MGC June 2019 Financials
3. Warrant — Golf Capital Transfer Requests dated July 23, 2019
4. Warrant — Clubhouse Requisition
5. Lily Pond Plan & Aerial
6. "M" Releases of Liens (see transfer business for record nos.)
7. Land Bank Financial Statements — June 2019
8. Check Warrant Summary dated July 23, 2019
9. Warrant — 2012 Bond Payment
10. FY2020 Proposed Budget
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of July 23, 2019
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Releases of Liens:
No. 35331 William T. Coffin and Andrea J. Coffin
No. 35358 Adrienne Hersch
No. 35373 Francisco Merlos and Jemmy Karina Ramirez
b. Update Release of Lien:
No. 8809 Wendy J. Fereshetian, Windy Lane Realty Trust