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HomeMy WebLinkAbout2019-1-18CapProCom Minutes for January- 18, 2019, adopted June 13 Town of Nantucket Capital Program Committee ' wNv),v.nantucket-ma.gov Members: Stephen Welch (Chair), Pete Kaizer (vice chair), Richard Hussey (Secretary), Christy Kickham, Peter McEachern, Jason Bridges, Nat Lowell MINUTES Friday-, January- 18, 2019 4 Fairgrounds Road, Community Room — 10:30 am Called to order ar 10:3- a.n1. and Announcements made. Staff: Rebecca Woodley -Oliver, Assistant Procurement Officer; Alexandria Penta, Financial .\nah-st, Terry Norton, Town Minutes Taker :Attending Nlembers: Welch, Hussey, hlcEachern, Lowell .Absent Members: hickham, Kaizer, Bridges ].ate arrival: '_None Documents used: Copy of minutes for December 13 & 18, 2018 and January- 10, 2019; draft FY2020 Report and Recommendations Agenda adopted by unanimous consent. COMMENTS1. PUBLIC 1. Dave Fronzuto, 20 Surfside Road — Had calls about the school committee expanding their campus and "< �Iy wife and I own a couple of those properties. We've been approached by the closing First \\ :< school about the 1Purchase of our properties. The comment was a recommendation to put money aside to purchase the land. Wants to know where that stands and what the process would be. Welch — This firs into a request we have so would like to proceed with the agenda. There are three different project requests from the Schools that relate to this; they are being confused by people: first is acquisition of 'and, second is the renovation and expansion of the administration offices; third is an athletic master pian. Lowell — Pointed our -hat Diane O'Neil floated a plan to have a pot of money available, so the Schools would have an option of first refusal should the properties come up for sale. APPROVE11. 1. December 13, 2018: Held 2. December 15, 2t 1 1 cod 3.January 10, 21119: ; iekl Discussion Welch - We will review the change of status for some requests that have occurred over the past feyv day s; none were substantive; asked to waive the reading so that he can summarize them then gcr change of status for others. Motion Motion to waive the reading. (made by: Hussey) (seconded) Vote Carried unansnously Welch — Re\ iewed minor changes to the body report which involved format, layout, and to ping errors. Rcvicwed changes to the Appendices 1� & B and explained .-Appendices C-& D. _appendix A,] ransporr.mon parking improvements, the Town recommendation has changed to fund this to $ i- « ouid be funded under borrowing under the 2'/2 levy limit. The anticipation is that marijuana dispensary, financial attachments to pay- for lighting and improvements. He suggests that, considering there are other changes in status in that area and in context of work on Waitte road, Svc recommend this. Newtown Road Improvements request was recommended to be Page 1 of 3 CapProCom Minutes for Januan• 18, 2019, adopted June 13 expanded to include the Fairground Road/Old South Road intersection improvement to include the bike and pedestrian path improvements along Old South Road from the Rotan- to Amelia Drive. In addition to that, but not requiring funding, is the Milestone Rotan- improvements; this enables rhe "Down to receive grant money. If we withhold recommendation for Fairgrounds Road, the money \v on't be available to affect the solution. Town Pier parking improvements has been included in S I NI that Town Administration recommends be authorized. McEachern Asked how much of the $1M goes to Old South Road and Fairgrounds Road. Welch —The plans had not been fully developed for the two areas, so we don't know how much was for each area. Woodlev-Oliver — There should be a number forthcoming. Welch Director of Public Works Rob McNeil said there would be a survey to document areas for the development of a plan. Hussev — Last meeting, we questioned if this project could be delivered. Asked if we're satisfied nosy. Welch From his discussion with the Finance Director, this is a deliverable for FY2020. The reco mimendarion of Town Manager to the Select Board will be to request funding through Town �\icering; and do the work. Lowell — He feels this is a placeholder to some degree. We don't know what the plan is. McEachern — Suggested not spending money on this until the improvements for the Town Pier lot are incorporated in parking improvements and remove 37 Washington as a building. Recommends that with the survev that includes the building footprint making it part of the parking lot if one day the building disappears. Welch \\ e \vould include a recommendation the conceptual removal of the building and layout of parking; ar 37 Washington Street. That will be in Appendix B. 1\iotion Motion to Accept that language and add it to the report. (made by: Lowell) (seconded) Vote Carried unanimously Welch Newtown Road/ Fairgrounds Road/Old South Road expansion of scope, recommendation, with all projects going forward in this area, the money will be available for deliverabilM in FY2020. Asked if there is discussion on this. Lowell — "lhe drawing of the Fairgrounds Road/Old South Road roundabout shows a multi -use path buffed up from the Old South Road bus stop to Newtown Road bus stop the south side. FN-en-onc «-alks there; that multi -use path should have already been done. This is now all erncorrnpa»in,r and should be on the plan. Old South road to Amelia is another project. Nlotion Motion to recommend funding with $5.2 and recommend the Milestone Rotary funded with $0 authorization. (made by: Lowell) (seconded) Vote Carried unanimously Welch — Our recommendation was to advance the concept a town -wide review to ascertain the applicabilirn and likelihood of a functional solution; once that is done, we determine how to proceed, \%-Inch will take time. He will recommend in a footnote that we will establish a written recommendation in the form of a memo to be provided to the Select Board and Finance through ToVyn \lanagcr. McEachern —'Phis should also be reviewed by Town Counsel. Welch — Vm-ing on to Enterprise Fund, Taxiwav Echo, the ask for the project is 519.1'v1; the aJdimmial S \I is scheduled as an out -year, phased development for FY2021. His understanding P, rhar rhe full ask is required in relation to the omnibus passed recently, which provides a lot of monc\ to airports. hlotion Motion to Increase Taxiway Echo recommendation to $19 -IM. (made by: Loxvell) (seconded) Vote Carried unanimously Welch — l,loOring for Our Island Home will be a capital exclusion as a funding source; it «-ill be nicluded in rhe tax -rate impacts. Page 2 of 3 CapProCom Minutes for Januar- 18, 2019, adopted June 13 Solid Waste facility access and parking lot maintenance; was voted to be funded from article rcappropriation, with the amount subject to the amount available. The Finance Director has confirmed that at just over $400,000. Motion Motion to accept the $.43M. (made by: Lowell) (seconded) Vote Carried unanimously Hussev Asked about the status of the National Grid L8 Project; if we are going ahead with the sc«-cr part of that. Welch —This is a recommendation to authorize funding with no expenditure unless the project happens. Separate from that is the need to identify sewer replacement work in that area, which we will be doing; through the CMOM. If that were to change not to be contingent upon the L8, asked if we should pre -authorize the work the same as if National Grid were still contributing. McEaehern — Our recommendation was to fund 1000/0. Lowell "phis is an authorization to borrow, not the borrowing. Welch — V e've considered them separate, but this allows us to proceed either way. We've addressed the changes and the report modifications. He will get the report out to the Select board for inclusion in their packet. Motion Motion to accept the modifications to the FY2020 report and recommendations and its submission to the Select Board. (made by: NIcEachern) (seconded) Vote Carried unanimously LIAISON/COMMITTEE REPORTS:COMMENTS 1. Member Comments Welch — He'll schedule a meeting for early March to review what work, what didn't, what changes need to be made. • 613 a • • • • Date of near meeting is January 23 after 6p.m. for the presentation to Select Board and Finance Committee. ,kdjourned at 11:')U Submitted by: Tcrry L. Norton Page 3 of 3