HomeMy WebLinkAbout2019-3-26AGENDA
Nantucket Land Bank Commission `
Regular Meeting of March 26, 2019 J
Wannacomet Water Company Conference Room, 1 Mileston ad
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
B. RECONVENE IN OPEN SESSION
1. PUBLIC COMMENT / STAFF ANNOUNCEMENTS
a. Open Space Zone Working Group — Town Request for Staff Participation
2. GOLF BUSINESS
a. Warrant Authorization — Clubhouse Requisition
b. Sconset Golf Course — Manager's Monthly Review: January and February
c. Miacomet Golf Course — Manager's Monthly Review: January and February
3. REGULAR BUSINESS
a. Staff Action Items — Review
4. PROPERTY MANAGEMENT
a. Nantucket Community Garden — Fence Installation Request
b. Settler's Landing — Filming Request (April 21, 2019)
c. Reyes/231 Polpis Road — Naming Decision
d. Discovery Playground at Hinsdale Park — Budget Discussion
e. Easy Street Park — Bulkhead Replacement Discussion
5. APPROVAL OF MINUTES
a. Regular Meeting of March 12, 2019
6. TRANSFER BUSINESS
a. Current "M" Exemptions
b. Current "O" Exemptions
c. "M" Exemptions Update — Release of Liens
7. FINANCIAL BUSINESS
a. Monthly Financial Report (January & February)
b. Warrant Authorization — Cash Disbursement
c. Warrant Authorization —Note #36 Bartlett
C. EXECUTIVE SESSION: The Executive Session is for; Purpose 6 [G. L. c. 30A, 21(a)(6)J.
The particular transactions and parcels of real estate are not identified since disclosure of
the property information may have a detrimental impact on the Land Bank's negotiating
position with one or more third parties; and for Purpose 3 [G.L. c. 30A, 21(a)(3)J.
Discussions concerning strategy with respect to ongoing litigation. The Commission will not
reconvene in open session at the conclusion of executive session.
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
3. Litigation Discussion —Petrel Landing/ 17 Commercial Street:
a. In the Matter of Nantucket Land Bank, OADR Docket No. WET -2019-005 and
WET -2019-006
b. Corey v. Nantucket Conservation Commission et al, Nantucket Superior Court,
Case No. 1875CV00002
c. Muller v. Nantucket Conservation Commission et al, Nantucket Superior Court,
Case No. 1875CV0003
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of March 26, 2019
Wannacomet Water Company Conference Room, 1 Milestone Road
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
PRESENT: Richard Glidden, Kristina Jelleme, Neil Paterson, Allen Reinhard, John Stackpole.
STAFF PRESENT: Jesse Bell, Assistant Director; Susan Campese, Administrator/Finance
Manager; Marian Wilson, Assistant Administrator; Rachael Freeman, Environmental
Coordinator; Leedara Zola, Project Manager.
Inquirer and Mirror Reporter, Brian Bushard and Miacomet Golf Course ("MGC') Golf
Superintendent, Sean Oberly were also present at call to order, in addition to MGC General
Manager, Alan Costa, who was present via videoconference.
I. CONVENE IN OPEN SESSION:
A. PUBLIC COMMENT / STAFF ANNOUNCEMENTS: Open Space Zone Working
Group — Town Request for Staff Participation: The Commission was informed that Planning
Director Andrew Vorce had requested that Ms. Bell and Mr. Savetsky serve on an Open Space
Zone Working Group charged with considering all the potential impacts of creating an open
space district. The group would first convene in May and run through November.
B. GOLF BUSINESS:
1. Warrant Authorization — Clubhouse Requisition: Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was unanimously
VOTED to execute the March 26, 2019, warrant document in the amount of $10,000.00 to be
provided to the county treasurer.
2. Sconset Golf Course ("SGC") — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison for January and February 2019.
3. Miacomet Golf Course — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison for January and February 2019, as
well as the check register and departmental profit and loss summary for January and February
2019. Mr. Costa noted that the food and beverage revenues were 50% less than budgeted and
staff was brainstorming ways to bring in more diners to the temporary restaurant.
Mr. Oberly and Mr. Costa departed the meeting at 4:17 p. m.
Land Bank Commission
March 26, 2019
C. REGULAR BUSINESS:
Page 2
1. Staff Action Items — Ms. Campese reviewed a list of requests that the
Commission had asked of staff at prior meetings. The "action items list" included the progress of
these requests and/or upcoming schedule to address them. One of the items was the 35 -year
history of the Land Bank. Ms. Campese suggested reaching out to William Klein to help with the
project and hiring freelance writer and naturalist Peter Brace. Ms. Freeman reviewed the three-
year cost analysis of the ground water testing and acknowledged that it would cost an average of
$85,000.00 per year. Further, she noted that while the ground water testing was not mandatory, it
was recommended on properties that are heavily managed such as the Miacomet and Sconset
golf courses and Nobadeer ballfields.
D. PROPERTY MANAGEMENT:
1. Nantucket Community Garden ("NCG") — Fence Installation Request: Ms. Bell
presented a request to install deer fencing at the NCG. The proposed location of the fencing was
identified on an aerial photograph and she informed the Commission that NCG was paying for
and installing the fences. Upon a motion made by Commissioner Glidden and duly seconded by
Commissioner Reinhard, it was unanimously VOTED to approve the request for deer fencing on
the property.
2. Settler's Landing — Filming Request (April 21, 2019): Ms. Bell presented a
request from Sarah Lawrence College to film a movie entitled "Martin's Eden" at Settlers
Landing. A map of the property was shown along with the proposed equipment set up. Upon a
motion made by Commissioner Reinhard and duly seconded by Commissioner Jelleme, it was
unanimously VOTED to approve the request on the property in accordance with current Land
Bank policies.
3. Reyes/231 Polpis Road — Naming Decision: Chairman Paterson surveyed
individual Commissioners as to their preferred name for the property, with the majority favoring
"Reyes Pond." Staff was directed to name the property accordingly.
4. Discovery Playground at Hinsdale Park — Budget Discussion: Ms. Bell
reviewed a spreadsheet with the current budget and actual costs to date for the construction of the
accessible playground. She forewarned that the project costs were likely to exceed the budget,
which was driven in a large part by the change from a gravel to asphalt parking lot. She asked the
Commission for direction on whether to make changes to stay within the budget or to proceed as
planned. The consensus of the Commission was to continue to scrutinize costs carefully but
given the large amount of community grant funding being received, the Commission was willing
to absorb the requisite additional costs to ensure the project is done right.
5. Easy Street Park — Bulkhead Replacement Discussion: Ms. Bell reviewed the
estimated costs of the bulkhead replacement at Easy Street based on the recommendations of the
engineer. The Commission agreed on the need for replacing the bulkhead but asked for a more
Land Bank Commission Page 3
March 26, 2019
detailed engineering analysis on the costs and benefits of vinyl versus steel bulkheads. Ms.
Freeman indicated she would retrieve that information and present it at a future meeting.
E. APPROVAL OF MINUTES: Upon a motion made by Commissioner Glidden and
duly seconded by Commissioner Reinhard, it was unanimously VOTED to accept, approve and
release the regular minutes of March 12, 2019, as written.
F. TRANSFER BUSINESS:
1. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was
unanimously VOTED to execute and authorize the issuance of Releases of Liens for the
following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection (-m-):
No. 35002 Jose R. Gutierrez
No. 35042 Jeffrey A. Booms
No. 35045 Andrea Facey
No. 35397 Oscar Ramirez and Kylie Laird
2. Four -Year Domicile Non-Compliance/Request for Waiver/ Release of Lien —
No. 36353 Emily Dutra: Ms. Campese explained that Ms. Dutra is currently living in one side of
her duplex and had been renting the other side. Due to the economic issues she could no longer
afford to rent and had decided to sell one of the condominium while continuing to own and live
in her unit which would break her "M" exemption. Upon a motion made by Commissioner
Glidden and duly seconded by Commissioner Jelleme it was unanimously VOTED to waive the
penalty and interest as recommended by staff and to execute and authorize the issuance of
Release of Lien which would be provide to Ms. Dutra or her representative upon payment of the
$8,000 fee.
3. "M" Exemption Update: Two Year Domicile Non -Compliance — Request for
Extension: No. 38251 Irakli Jibladze and Tsvetelina Benova: Ms. Campese explained that due to
construction delays Mr. Jibladze said his house was currently being finished and he expected to be
occupying it this coming June and therefore has requested an extension. In accordance with the staff
recommendation, upon a motion made by Commissioner Glidden and duly seconded by Commissioner
Reinhard, it was VOTED to approve a one year extension request until February 10, 2020.
G. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the January and February
2019 financial reports including the balance sheets and income statements previously provided
by email.
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Glidden and duly seconded by Commissioner Jelleme, it was unanimously
VOTED to execute the March 26, 2019 warrant document in the amount of $50,590.26 to be
Land Bank Commission
March 26, 2019
provided to the county treasurer.
Page 4
3. Warrant Authorization — Bartlett Note # 36: Upon a motion made by
Commissioner Glidden and duly seconded by Commissioner Stackpole it was unanimously
VOTED to execute the March 26, 2019 warrant document in the amount of $1,875,000 to be
provided to the county treasurer for payment of note 936. Ms. Campese noted that the note was
being paid early upon the request of Philip and Dorothy Bartlett and they had agreed to pay the
Land Bank for the interest lost between the April 1St payment and the due date of June 27, 2019.
Mr. Bushard departed the meeting at 5:05 p. m.
II. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Glidden, it was unanimously VOTED to go into executive session in
order to discuss the purchase, exchange, lease or value of real property and review executive
session minutes. A roll call vote was taken: Stackpole-Aye, Paterson- Aye, Reinhard -Aye,
Glidden -Aye, Jelleme-Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that
discussion of these matters in open session may be detrimental to the Land Bank's negotiating
position and that the Commission would not reconvene in regular session at the conclusion of
executive session.
ADJOURNMENT: Upon a motion made by Commissioner Stackpole and duly seconded by
Commissioner Glidden, it was unanimously VOTED to adjourn the meeting at 6:10 p.m.
Attested to: i YI \i knnf
, Vice Chairman
Accepted, Approved, and Released by VOTE
of the Commission this 9th day of April, 2019.
Neil Paterson, Chairman
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TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of March 26, 2019
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Releases of Liens:
No. 35002 Jose R. Gutierrez
No. 35042 Jeffrey A. Booms
No. 35045 Andrea Facey
No. 35397 Oscar Ramirez and Kylie Laird
b. Four -Year Ownership Non -Compliance — Request for Waiver/Release of Lien:
No. 36353 Emily Dutra
c. Two -Year Ownership Non -Compliance — Request for Extension of Domicile:
No. 38251 Irakli Jibladze and Tsvetelina Benova
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of March 26, 2019
1. Planning and Land Use Services Memorandum for "OPZ Workgroup"
2. Check Warrant Summary (Clubhouse) dated March 26, 2019
3. SGC January 2019 Financials
4. SGC February 2019 Financials
5. MGC January 2019 Financials
6. MGC February 2019 Financials
7. Regular Session Action items List
8. Water Testing Comparative Cost Analysis Spreadsheet
9. Nantucket Community Garden - Deer Fencing Proposal
10. Sarah Lawrence College Filming Request Email
11. Discovery Playground Budget Spreadsheet
12. "M" Releases of Liens (see transfer business for record nos.)
13. Land Bank Financial Statements — January 2019
14. Land Bank Financial Statements — February 2019
15. Check Warrant Summary dated March 26, 2019
16. Check Warrant Summary, (#36 Bartlett Note) dated March 26, 2019