HomeMy WebLinkAbout2019-1-22AGENDA
Nantucket Land Bank Commission
Regular Meeting of January 22, 2019
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
PUBLIC COMMENT/STAFF ANNOUNCEMENTS
2. GOLF BUSINESS
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2019 FEB 19 PM 12:
a. Miacomet Golf Clubhouse Replacement — Project Update -
b. Miacomet Golf Clubhouse — Financing Discussion
c. Miacomet Golf Course Summer Employee Administration, Housing, and Storage
Facility — Project Update
d. Sconset Golf Course — Manager's Monthly Review: November and December
e. Miacomet Golf Course — Manager's Monthly Review: November and December
PROPERTY MANAGEMENT
a. Cisco Beach/Mobile Vending — Devon Wright
b. 22 Broad Street Conference Room — Renovation Update
4. REGULAR BUSINESS
a. Recreation Policy - Adoption
5. APPROVAL OF MINUTES
a. Regular Meeting of January 8, 2019
6. TRANSFER BUSINESS
a. "M" Exemptions Update — Release of Liens
7. FINANCIAL BUSINESS
a. Monthly Financial Report
b. Warrant Authorization — Cash Disbursement
c. Warrant Authorization — 2012 Series A Semi -Annual Bond Payment
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G.L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties. The Commission will not reconvene in open session at the
conclusion of executive session.
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of January 22, 2019
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
PRESENT: Kristina Jelleme, Neil Paterson, Allen Reinhard, John Stackpole.
ABSENT: Richard Glidden.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator.
Inquirer and Mirror Reporter, Brian Bushard; Miacomet Golf General Manager ("MGC'),
Alan Costa, and Miacomet Golf Director of Agronomy, Sean Oberly, were also present at call to
order.
Architectural Consulting Group ("ACG'), Owners Project Manager ("OPM'), Donald Velozo
entered the meeting via video conference at 4:02 p.m.
I. CONVENE IN OPEN SESSION:
A. CITIZEN BUSINESS/ANNOUNCEMENTS: None.
B. GOLF BUSINESS:
1. Miacomet Golf Clubhouse Replacement — Project Update: Mr. Velozo reported
that excavation for the foundation was almost complete and on schedule. He requested a contract
modification for Dellbrook/JKS to provide fire rated ductwork for the kitchen and to delete the
project sign and credit the Land Bank. The budget of $200,000 for kitchen furniture, fixtures and
equipment was not sufficient based on the bids from Boston Showcase Company and Kittredge
Food Service Equipment. Mr. Velozo recommended accepting the low bid of $336,272 from
Kittredge which allowed for items to be added and deleted with final costs to be approved by the
Commission at a future meeting. Upon a motion made by Commissioner Reinhard and duly
seconded by Commissioner Jelleme it was VOTED to accept the proposal from Kittredge Food
Service Equipment. Commissioner Stackpole abstained.
Mr. Velozo departed the meeting at 4:10 p. m.
2. Miacomet Golf Clubhouse — Financing Discussion: Mr. Savetsky asked to table
this discussion until the next meeting in order for staff to further explore options.
3. Miacomet Golf Course Summer Employee Administration, Housing, and
Land Bank Commission
January 22, 2019
Page 2
Storage Facility — Project Update: Ms. Bell presented a change order from Triumph Modular to
increase the cost by $210,626 which represented price increases of materials since the contract
was signed in 2017. The change order was vetted and recommended for approval by the OPM,
Vertex. Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner
Jelleme it was VOTED authorized Mr. Savetsky execute the change order. Commissioner
Stackpole abstained.
1. Sconset Golf Course — Manager's Monthly Review: The Commission reviewed
the balance sheet and profit and loss comparisons through December 31, 2018.
2. Miacomet Golf Course — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison through December 31, 2018, as well
as the check register and profit and loss statement by department summary for December 2018.
Mr. Costa said overall it was a good year even with the lack of food and beverage service for
more than half the year. Mr. Oberly informed the Commission that he had received notice that
the Philippines had been dropped off the list for H2B visas which would severely impacted the
seasonal grounds crew, most of which have been working at MGC for twelve years. Mr. Oberly
was looking into other options for seasonal staffmg.
Mr. Costa and Mr. Oberly departed the meeting at 4:29 p. m.
Devon Wright and Alla Rockwell of Nantucket Poke entered the meeting at 4:29 p. m.
C. PROPERTY MANAGEMENT:
1. Cisco Beach/Mobile Vending — Devon Wright: Mr. Wright and Ms. Rockwell
presented a proposal to sell healthy food such as edamame, poke bowls, drinks and green tea ice
cream out of a trailer at Cisco Beach. They propose to be at the beach from noon to 2:00 p.m.
with no cooking on premises, to use biodegradable packaging, to have appropriate containers for
waste with full clean-up of the area upon departure by staff. Upon a motion made by
Commissioner Reinhard and duly seconded by Commissioner Stackpole, it was unanimously
VOTED to approve the request subject to details being worked out with staff and payment of the
seasonal fee of $250.
Mr. Wright and Ms. Rockwell departed the meeting at 4:45 p. m.
2. 22 Broad Street Conference Room — Renovation Update: Mr. Savetsky
informed the Commission that the renovation would be starting in February and was expected to
displace one Commission meeting.
2. Dog Park — Planning Discussion: Ms. Bell presented two possible sites for a
dog park. One being part of the open field at the Gardner property that did not need clearing but
was not centrally located. The other option was on a lot received from the Town on the corner of
Miacomet Road and Surfside Road, which was centrally located, on town water and close to
utilities, but would need significant clearing and was close to a few neighbors. Commissioner
Jelleme suggested starting with simple fencing at the Gardner property and if the dog park was
Land Bank Commission Page 3
January 22, 2019
well received and utilized, then plan a more traditional dog park at the Miacomet Road location
in the future. Mr. Savetsky said staff would start working on more detailed plans and report back
at a future meeting.
D. REGULAR BUSINESS:
1. Recreation Policy — Adoption: At the meeting of September 11, 2018, the
Commission received a conceptual proposal presented by Liza Ottani regarding construction of
an indoor sports complex on Land Bank land. On October 23, 2018, the Commission discussed
whether they wanted to consider expanding their definition of "recreation" to include indoor
recreational facilities, ultimately determining that "recreation" should continue to be interpreted
as outdoor recreation. The Commission considered the fact that Section 4(i) of the Land Bank act
refers to construction of "recreational facilities" and concluded that this authorization must be
read in the context of Section 6 of the Act, which mandates retaining Land Bank property
"predominantly in its natural, scenic or open condition", unless otherwise approved by the
Secretary of Environmental Affairs. The Commission then directed staff to research the best way
to document this policy decision and bring it back for a vote at a future meeting.
Accordingly, Ms. Bell proposed the following motion in order to memorialize this policy
decision of the Commission, which was accepted and voted as presented:
Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Jelleme,
it was unanimously VOTED to adopt the general policy of limiting recreational uses of Land
Bank property to uses which take place primarily outdoors, since such uses are most consistent
with retaining property in its natural condition.
E. APPROVAL OF MINUTES: Upon a motion made by Commissioner Stackpole and
duly seconded by Commissioner Jelleme, it was unanimously VOTED to accept, approve and
release the special session minutes of January 8, 2018, as written.
F. TRANSFER BUSINESS:
1. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made by Commissioner Glidden and duly seconded by Commissioner Reinhard, it was
unanimously VOTED to execute and authorize the issuance of Releases of Liens for the
following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection (-m-):
No. 34881 John B. Brescher, III and Jessie M. Brescher
No. 34886 David R. Evans and Ekaterina O. Maksimova-Evans
No. 34907 Robert M. Slade
G. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the December 31, 2018
financial report including the balance sheet and income statement previously provided by email.
Land Bank Commission
January 22, 2019
Page 4
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Jelleme, it was unanimously
VOTED to execute the. January 22, 2019 warrant document in the amount of $51,567.37 to be
provided to the county treasurer.
3. Warrant Authorization — 2012 Series A Semi -Annual Bond Payment: Upon a
motion made by Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was
unanimously VOTED to approve payment and authorize staff to wire the 2012 Series A semi-
annual bond payment of interest and principal in the total amount of $366,856.25 from the Land
Bank's Collection Account to the Bond Trustee at U.S. Bank.
Mr. Bushard departed the meeting at 5:07 p. m.
II. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Reinhard, it was unanimously VOTED to go into executive session
in order to discuss the purchase, exchange, lease or value of real property and review executive
session minutes. A roll call vote was taken: Paterson -Aye, Stackpole-Aye, Reinhard -Aye,
Jelleme-Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that discussion of
these matters in open session may be detrimental to the Land Bank's negotiating position and
that the Commission would not reconvene in regular session at the conclusion of executive
session.
ADJOURNMENT: Upon a motion made by Commissioner Stackpole and duly seconded by
Commissioner Jelleme, it was unanimously VOTED to adjourn the meeting at 6:17 p.m.
Attested to:
B. Reinhard, Vice Chairman
Accepted, Approved, and Released by VOTE
of the Co ission this 12" day of February, 2019.
Neil Paterson, Chairman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of January 22, 2019
1. ACG MGC Clubhouse Project - Update
2. SGC November and December Financials
3. MGC November and December Financials
4. Cisco Beach Vendor Request — Nantucket Poke packet
5. Dog Park Proposed Location Aerials
6. Recreation Policy
7. "M" Releases of Liens (see transfer business for record nos.)
8. Land Bank Financial Statements — December 2018
9. Check Warrant Summary dated January 22, 2019
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of January 22, 2019
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Releases of Liens:
No. 34881 John B. Brescher, III and Jessie M. Brescher
No. 34886 David R. Evans and Ekaterina O. Maksimova-Evans
No. 34907 Robert M. Slade