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Home My WebLink About2018-12-4MINUTES Nantucket Land Bank Commission Special Meeting of December 4, 2018 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 P.M. PRESENT: Richard Glidden, Kristina Jelleme, Neil Paterson, Allen Reinhard, John Stackp&. 0 - STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan(--" Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator. c n t' Inquirer and Mirror Reporter, Brian Bushard; Miacomet Golf Course ("MGC') General ' ! Manager, Alan Costa, and Director of Agronomy, Sean Oberly were also present at call to order. J I. CONVENE IN OPEN SESSION: A. GOLF BUSINESS: 1. Proposed 2019 Golf Rates – Discussion: Mr. Costa recommended minor increases in greens fees for non-residents as well as medium and large range balls fees for MGC. He did not recommend any increases to membership dues until the clubhouse was built. Further he suggested a $5 increase in the Sconset Golf Course ("SGC") 9 -hole greens fees. Mr. Savetsky questioned the increase in light of the fact that SGC's bottom line was positive. Mr. Costa said he expected some major repairs at the course in the future. Commissioner Jelleme suggested that the increase collected be set aside in a designated fund for capital items. After some discussion, upon a motion made by Commissioner Glidden, amended by Commissioner Jelleme and duly seconded by Commissioner Reinhard, it was VOTED, the following rates as recommended by Mr. Costa with the SGC fee increase to be set aside in a dedicated capital reserve account held by the Land Bank. Commissioner Stackpole abstained. Sconset Golf Course Rates 2019 Summer Membership (May – Oct) $ 750.00 18 Hole Greens Fees $ 65.00 9 Greens Fees $ 45.00 Children's Rate - 9 Holes $ 15.00 Pull Carts $ 5.00 Club Rentals $ 15.00 Miacomet Golf Course Rates 2019 Winter Membership (Oct – May) $ 700.00 Land Bank Commission Page 4 December 4, 2018 7. Miacomet Golf Course Summer Employee Administration, Housing, and Storage Facility — Authorization to Proceed: Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was VOTED to authorize Land Bank staff to proceed with all necessary permits and approvals pursuant to a bid received from Triumph Modular on March 17, 2017 and awarded by the Land Bank Commission on April 25, 2017 for construction of the Miacomet Golf Course Summer Employee Administration, Housing, and Storage Facility, which shall be used for summer golf course employee operations and administration, housing and office space, as well as year-round golf course equipment storage, all of which have been determined to be necessary and appropriate to provide for the operation and maintenance of the golf course as shown on the revised plans presented to the Land Bank on December 4, 2018. The Miacomet Golf Course Summer Employee Administration, Housing, and Storage Facility is being constructed under the existing statutory authority of the Land Bank contained in the Golf Act, Sections 1 through 4 of Chapter 270 of the Acts of 1994 and under the authority provided to the Land Bank by the Section 6 Screening Protocol approved by the Executive Office of Energy and Environmental Affairs on April 27, 2018, all as more particularly described in the Section 6 Screening Memorandum for the Miacomet Golf Course Summer Employee Administration, Housing, and Storage Facility written by the Assistant Director and ratified by the Executive Director of the Land Bank on December 4, 2018 including the plans referenced and incorporated therein. Commissioner Stackpole abstained. Mr. Costa and Mr. Oberly departed the meeting at 4:57 p. m. Environmental Coordinator, Rachael Freeman entered the meeting at 4: 57 p. m. B. PROPERTY MANAGEMENT: 1. Millbrook Road Heritage Apple/Pear Orchard — Update: Ms. Freeman presented a proposed budget showing start-up costs of approximately $56,775 for fencing, trees, shed, well, irrigation, soil amendments and tools, and labor costs of $36,000 per year. Mr. Savetsky explained that the orchard had been expanded to include 100 trees because they take three to five years to bear fruit, and if this was truly going to be a community orchard, he felt it was important to start off aiming for a higher yield of apples. Due to this proposed expansion, he recommended that the Land Bank hire some paid labor rather than using just volunteers to help maintain the orchard. Ms. Freeman presented an aerial of the overall property showing where staff recommended that the orchard be located, primarily due to the location of utilities as well as protection from the elements. The trees would be planted on a 1/2 acre with additional space for expansion. Mr. Kaizer said he lived across the street and felt the location of the trees was fine, but the area for expansion was not. He suggested several other places on the property as alternative sites. Commissioner Glidden recommended a site visit by staff and Mr. Kaiser be scheduled before a vote was taken. Commissioner Jelleme stated the budget looked reasonable. Mr. Kaizer and Ms. Freeman departed the meeting at 5:17 p. m. 2. Statue Policy — Discussion: Ms. Bell reported that there had been two requests for statues on Land Bank properties. One was forthcoming for a permanent statue of Fred Rogers on a bench at Fair Street Park. The other was for a David Hostetler statue on loan until it is sold Land Bank Commission December 4, 2018 Page 5 on the Gaillard property. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Glidden, it was unanimously VOTED to respectfully decline the offer to display the Hostetler statue onto the Gaillard property. Further, it was the consensus of the Commission that the Fair Street Park was not an appropriate place for a statue. C. PERSONNEL MATTER: 1. Project Coordinator — New Hire: Mr. Savetsky announced that Leedara Zola had been hired as the Land Bank's Project Coordinator and was scheduled to start on December 12, 2018. He reported that she had extensive experience in project management and permitting, in addition to a law degree and excellent references. Mr. Bushard departed the meeting at 5:22 p. m. Il. EXECUTIVE SESSION: Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Glidden, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property and review executive session minutes. A roll call vote was taken: Reinhard -Aye, Paterson -Aye, Glidden -Aye, Jelleme-Aye, Stackpole-Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would not reconvene in regular session at the conclusion of executive session. ADJOURNMENT: Upon a motion me�by Commissioner Glidden and duly seconded by Commissioner Reinhard, it was unanously VOTED to adjourn the meeting at 5:43 p.m. Attested to: Richard J. Glidden, Secretary Accepted, Approved, and Released by VOTE of the Commission this 11th day of December, 2018. Neil Paterson, Chairman DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Special Meeting of December 4, 2018 1. 2019 Proposed Golf Rates 2. SGC 2019 Proposed Budget 3. MGC 2019 Proposed Budget with 20% retainage of lesson income 4. MGC 2019 Proposed Budget with 30% retainage of lesson income 5. 2019 Golf Capital Expenditure recommendations 6. ACG Clubhouse Project - Update 7. Section 6 Screening Memorandum — Clubhouse Replacement 8. Section 6 Screening Memorandum — Summer Employee Administration, Housing, and Storage Facility 9. Orchard Budget 10. Orchard Aerials AGENDA Nantucket Land Bank Commission Special Meeting of December 4, 2018 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 P.M. A. CONVENE IN OPEN SESSION: 1. GOLF BUSINESS a. Proposed 2019 Golf Rates — Discussion d' b. Sconset Golf Course Proposed 2019 Budget — Discussion C�, c. Miacomet Golf Course Proposed 2019 Budget — Discussion G d. Miacomet Golf Course — Capital Committee Recommendations e. Miacomet Golf Course Clubhouse Replacement — Project Update r�tt f. Miacomet Golf Course Clubhouse — Execution of Contract and Notice to Proce4o g. Miacomet Golf Course Summer Employee Administration, Housing, and Storag� Facility — Authorization to Proceed 2. PROPERTY MANAGEMENT a. Millbrook Road Heritage Apple/Pear Orchard — Update b. Statue Policy - Discussion 3. PERSONNEL MATTER a. Project Coordinator — New Hire B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G.L. c. 30A, 21(a)(6)J. The particular transactions and parcels of real estate are not identified since disclosure of the property information may have a detrimental impact on the Land Bank's negotiating position with one or more third parties. The Commission will not reconvene in open session at the conclusion of executive session. 1. Executive Session Minutes 2. Real Estate Acquisition ADJOURNMENT