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Home My WebLink About2018-10-9AGENDA Nantucket Land Bank Commission Regular Meeting of October 9, 2018 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts ,AI - CALL A -CALL TO ORDER: 4:00 P.M. �1-7 A. CONVENE IN OPEN SESSION 0 C 1. PUBLIC COMMENT / STAFF ANNOUNCEMENTS 2. GOLF BUSINESS S6` a. Miacomet Golf Course — Clubhouse Design Update 3. PROPERTY MANAGEMENT 4. APPROVAL OF MINUTES a. Regular Meeting of September 25, 2018 5. TRANSFER BUSINESS a. Current "M" Exemptions and Liens b. Current "O" Exemptions and Liens 6. FINANCIAL BUSINESS b. Monthly Transfer Statistics c. Warrant Authorization — Cash Disbursement d. Staff Prepared Annual Report Financial Summary Approval 8. PERSONNEL a. Appointment of Evaluation Committee — Executive Director B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G.L. c. 30A, 21(a)(6)J. The particular transactions and parcels of real estate are not identified since disclosure of the property information may have a detrimental impact on the Land Bank's negotiating position with one or more third parties. The Commission will not reconvene in open session at the conclusion of executive session. 1. Approval of Executive Session Minutes 2. Real Estate Acquisition ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of October 9, 2018 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts TO ORDER: 4:00 p.m. SENT: Richard Glidden, Kristina Jelleme, Neil Paterson, Allen Reinhard. John Stackpole. STAFF PRESENT: Eric Savetsky, Executive Director; Susan Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator. A. CONVENE IN OPEN SESSION: 1. PUBLIC COMMENTS/STAFF ANNOUNCEMENTS: None. 2. GOLF BUSINESS: a. Miacomet Golf Course — Clubhouse Design Update: Mr. Savetsky presented the Architectural Consulting Group (ACG) project update report for the new Miacomet Clubhouse and reviewed the timeline and a list of plan holders, with proposals due by October 30, 2018. At that poii it the proposals will be reviewed for completeness and a recommendation given to the Coipmission by ACG in the first week of November. b. Golf Inventory Policy — Discussion: Ms. Campese reported that the Land Bank had received a management letter from O'Connor & Drew, addressing inventory control concerns at the Miacomet Golf Course. Upon a motion made by Commissioner Jelleme and duly seconded by Commissioner Reinhard, it was unanimously VOTED to have NGM, Inc. formulate a written policy out 'ning inventory control procedures for all departments at Miacomet Golf Course. Frable, Nantucket resident, entered the meeting at 4:0 7 p. m. Mr.IFrable stated that he was there to observe the meeting and would be presenting a proposal to the Co mission at a future meeting. 3. PROPERTY MANAGEMENT: a. Indoor Recreation Policy: Mr. Savetsky explained that the policy discussion had removed from the agenda, postponed until the next meeting, so all Commissioners could be nt for the discussion. b. Trailhead Discussion: Commissioner Reinhard commented on the progress of the trail systems project and encouraged the Commission to view the samples of trailhead maps in the Land Bank Commission Page 2 October 9, 2018 office which will be placed at the entrance to featured properties. 4. APPROVAL OF MINUTES: Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Jelleme, it was unanimously VOTED to accept, approve and release the regular session minutes of September 25, 2018, as written. 5. TRANSFER BUSINESS: a. September 2018 Transfers — Record Nos. 39964 through 40048: The Commission reviewed transfers for the period of September 1, 2018 through September 30, 2018. b. Current "M" Exemptions and Liens: The Commission authorized the placing of liens against the following properties as a result of the purchasers claiming the "M" exemption as first-time buyers of real property: No. 40008 Jose Hidalgo and Aurelia Hidalgo No. 40009 Dianne Collette c. Current "O" Exemption and Lien: The Commission authorized the placing of a lien against the following property as a result of the purchaser claiming the "O" exemption as part of a deed restricted affordable housing program: No. 39985 Atanas Filipov Iliev and Vilina Ilieva d. Three -Year Ownership Non -Compliance — Payoff/Release of Lien —No. 37376 Joshua Sibley -Liddle and Michelle Birmingham: Ms. Campese explained that she received a request from Mr. Sibley-Liddle's attorney for a payoff amount of the fee, interest and penalty on the above - referenced transfer, as the property was being sold prior to the expiration of the five-year domicile/ownership term under the "M" exemption. Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Jelleme, it was unanimously VOTED to approve and execute a Release of Lien which will be provided to Mr. Sibley -Liddle and Ms. Birmingham or their representative upon full payment of the fee ($10,000.00), penalty ($2,500.00) and accrued interest ($3,472.78). e. Two -Year Domicile Non-Compliance/Request for Waiver, Amended Lien No. 37508 Sixteen Evergreen, LLC: Ms. Campese explained that Lindsey and Angela Knapp purchased their home in 2016 and were planning to subdivide their property through the covenant program. The sale of the covenant lot is scheduled for October 19th and the purchaser will claim the "O" exemption. However, they would remain domiciled on the portion of the property they are retaining and continue to comply with all other terms of the "M" exemption. Ms. Campese recommended allowing Mr. and Mrs. Knapp to sell the second dwelling and retain the "M" exemption without having to pay penalty or interest since they were converting the lot they were selling into a deed restricted affordable property. Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was unanimously VOTED to allow Sixteen Evergreen, LLC to retain the "M" exemption and provide a partial release of lien, as recommended by staff. Bank Commission )er 9, 2018 Page 3 f. Four -Year Ownership Non-Compliance/Request for Waiver/Release of Lien — No. 34768 Leonie White and Sanique Levy: Ms. Campese explained that Ms. White and Ms. Levy had pu chased their home at 17 Cynthia Lane on December 9, 2013. The aunt and niece have domiciled at i he duplex for the past four and a half years, although according to Ms. White, she had been solely responsible for the mortgage. On May 7, 2018, Ms. Levy was removed from the deed and Mq.. White's brother, Richard Whyte, was added to the deed with the "C" exemption claimed as a gi . Ms. White told staff that in order to refinance the mortgage without Ms. Levy, she needed to have an additional signer on her mortgage. Due to extenuating circumstances and the fact that they are six months away from fulfilling the 5 -year requirement, Ms. Campese recommended that the Co nmission allow the "M" exemption to stand provided Ms. White provide proof that she alone had been and will be continuing to be paying the mortgage. Upon a motion made by Commissioner Re nhard and duly seconded by Commissioner Glidden, it was unanimously VOTED to allow Ms. ite to continue the "M" exemption provided the requested documentation is received as rec mmended by staff. g. Four Year Domicile — Non -Compliance — Request for Extension — No. 35357 P. Minihan: Ms. Campese requested that this item be tabled as staff was awaiting additional ion from the purchaser. 6. FINANCIAL BUSINESS: a. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar 2017 and 2018 through September 2018 were presented to the Commission. b. Warrant Authorization — Cash Disbursements: Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was VOTED to execute the October 9, 2018 warrant document in the amount of $139,820.36 to be provided to the county c. Staff Prepared Annual Report Financial Summary Approval: Ms. Campese pre ented a staff -prepared Land Bank financial summary, which also included Miacomet Golf ope ations, based on the Fiscal Year 2018 audited financial statements. Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Reinhard, it was unanimously VOTED to apcept and approve the staff -prepared financial summary for inclusion in the Land Bank's 2018 A ual Report. Mr. I Frable departed the meeting at 4: 32 p.m. B. HXECUTIVE SESSION: Upon a motion made by Commissioner Reinhard and duly seconded by C ommissioner Glidden, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property and review and approve executive session minutes. A roll call vote was taken: Jelleme-Aye; Reinhard -Aye; Glidden -Aye; Paterson - Ay . The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that discussion of these ma ers in open session may be detrimental to the Land Bank's negotiating position and that the Land Bank Commission October 9, 2018 Commission would reconvene in ADJOURNMENT: Ul Commissioner Jelleme, it was Attested to: Page 4 session following executive session. a motion made by Commissioner Glidden and duly seconded by OTED to adjourn at 6:13 p.m. Richard Glidden, Secretary Accepted, Approved, and Released by the VOTE of the Commission this 23rd day of October, 2018. "�j Neil Paterson, Chairman M014THLY TRANSFER STATISTICS CALENDAR 2017 CAL17 Month Total Transfers Exempt Transfers Taxable Transfers Total Gross Value Gross Value Taxable Revenue Received an-17 eb-17 ar-17 —Apr-1 May-17 Jun-17 Jul-17 Aug-17 e -17 Oct-1 7 ov-17 ec-17 91 61 88 70 82 112 99 85 123 123 95 128 48 39 49 41 47 54 56 37 52 50 39 62 43 22 39 29 35 58 43 48 71 73 56 66 $70,995,625 $37,927,950 $86,162,201 $55,766,249 $61,049,314 $101,008,106 $86,775,289 $100,460,304 $184,607,562 $138,788,773 $89,552,632 $103,053,291 $64,626,277 $35,566,000 $83,510,901 $54,331,249 $57,758,014 $96,807,856 $80,305,289 $97,245,700 $173,607,562 $133,265,544 $86,004,631 $95,933,389 $1,298,476 $711,320 $1,679,335 $1,086,625 $1,155,160 $1,947,324 $1,614,906 $1,945,861 $3,621,855 $2,674,111 $1,732,892 $1,920,134 TH U SEP 17 Average Low High 811 96 61 128 423 48 37 62 388 49 22 73 $784,752,601 $93,012,275 $37,927,950 $184,607,562 $743,758,848 $88,246,868 $35,566,000 $173,607,562 $15,060,860 $1,782,333 $711,320 $3,621,855 MONTHLY TRANSFER STATISTICS CALENDAR 2018 i AL18 onth Total Transfers Exempt Transfers Taxable Transfers Total Gross Value Gross Value Taxable Revenue Received an-18 eb-18 ar-18 pr-18 E84 86 93 84 72 90 70 80 77 38 52 39 41 52 39 50 45 26 48 41 45 31 38 31 30 32 58 $109,100,331 $110,702,982 $86,699,505 $63,371,268 $68,681,278 $72,347,585 $80,896,878 $48,618,521 $119,633,412 $102,654,331 $105,899,307 $80,439,505 $62,871,268 $66,624,278 $68,338,985 $78,396,878 $46,802,521 $118,343,412 $2,053,887 $2,118,786 $1,609,457 $1,259,025 $1,337,840 $1,210,166 $1,567,938 $946,902 $2,371,535 ov-18 ec-18 THF U SEP 18 A era a ow i h 736 82 70 93 382 42 26 52 354 39 30 58 $760,051,759 $84,450,195 $48,618,521 $119,633,412 $730,370,484 $81,152,276 $46,802,521 $118,343,412$2,371,535 $14,475,536 $1,608,393 $946,902 MONTHLY (UNAUDITED) DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of October 9, 2018 1. ACG Project Update for Miacomet Golf Clubhouse 2. O'Connor & Drew Management Letter 3. Monthly Transfer Report — September 2018 4. "M" Exemption Notice of Liens (see transfer business for record nos.) 5. "O" Exemption Notice of Liens (see transfer business for record no.) 6. Transfer Update: Release of Liens 7. Calendar Year Transfer Statistics and Graphs — September 2018 8. Check Warrant Summary dated October 9, 2018 9. Staff Prepared Financial Summary for FYI Annual Report TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of October 9, 2018 1. September 2018 Transfers — Record Nos. 39964 through 40048 a. Current "M" Exemptions and Liens: No. 40008 Jose Hidalgo and Aurelia Hidalgo No. 40009 Dianne Collette b. Current "O" Exemptions and Liens: No. 39985 Atanas Filipov Iliev and Vilina Ilieva 2. Transfer Update a. Three -Year Ownership Non -Compliance — Payment/Release of Lien No. 37376 Joshua Sibley -Liddle and Michelle Birmingham b. Two -Year Ownership Non -Compliance — Request for Waiver No. 37508 Sixteen Evergreen, LLC c. Four -Year Ownership Non -Compliance — Request for Waiver No. 34768 Leonie White and Sanique Levy d. Four -Year Domicile Non -Compliance — Request for Extension No. 35357 Andrew P. Minihan