HomeMy WebLinkAbout2018-10-10AGENDA
Nantucket Land Bank Commission
Regular Meeting of September 25, 2018
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
PUBLIC COMMENT / STAFF ANNOUNCEMENTS
T0`V;-4 CLEF;;;
2/11 OCT 10 PM 3: 10
2. GOLF BUSINESS
a. Miacomet Golf Course Clubhouse — Design Team Update
b. Sconset Golf Course — Monthly Manager's Report (August)
c. Miacomet Golf Course — Monthly Manager's Report (August)
d. Warrant Authorization — Golf Capital Funds Transfer Request
3. PROPERTY MANAGEMENT
a. Bachman/158 Orange Street —Landscape Plan Presentation
b. Nobadeer Ballfields — Field House
c. Heritage Apple/Pear Orchard - Discussion
4. REGULAR BUSINESS
5. APPROVAL OF MINUTES
a. Regular Meeting of September 11, 2018
6. TRANSFER BUSINESS
a. "M" Exemption Update — Release of Liens
7. FINANCIAL BUSINESS
a. Auditors Presentation & Approval of FY 2018 Financial Statements
b. Monthly Financial Report
c. Warrant Authorization — Cash Disbursements
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G. L. c. 30A, 21(a)(6)]. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties. The Commission will not reconvene in open session at the
conclusion of executive session.
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of September 25, 2018
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
PRESENT: Neil Paterson, Kristina Jelleme, Allen Reinhard, John Stackpole.
ABSENT: Richard Glidden.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator.
Miacomet Golf Course ("MGC') General Manager, Alan Costa; Nantucket Land Bank Golf
Controller, Walter Lankau; MGC Director of Agronomy, Sean Oberly; Brown, Lindquist,
Fenuccio & Raber Architects, Kurt Raber and Interior Designer, Susan Hamilton; Inquirer and
Mirror Reporter, Brian Bushard; and Attorney, David Buckley were also present at call to order.
I. CONVENE IN OPEN SESSION:
A. PUBLIC COMMENT / STAFF ANNOUNCEMENTS:
1. Chairman Paterson acknowledged the outstanding work done by Christopher
Calvert of Club Consulting Group over the last several years and expressed condolences over his
untimely passing. A sympathy card was signed by the Commissioners and staff to send to his
family.
B. GOLF BUSINESS:
1. Miacomet Golf Course Clubhouse — Design Team Update: Mr. Savetsky
reported that he, Mr. Raber and Ms. Hamilton had reviewed the preliminary interior design plans
with the Golf Committee and received some constructive feedback. Mr. Raber reminded the
Commission that while the furniture, fixtures and equipment were not part of the general
contractor's bid package, these decisions needed to be made soon to keep the project on
schedule. Ms. Hamilton presented options for flooring, carpet, tile, fabric, paint and wall
coverings. The Commission provided input on what they liked and came to the consensus that
the floors needed to be a warmer color and the bar top should be wood rather than the gray
composite material presented. Ms. Hamilton explained why the lighter colors would be better
since the covered porch blocked natural light in the bar area. Ms. Hamilton was satisfied that she
had enough information to tweak the details of the design and come back with revisions at a
future meeting.
Mr. Raber and Ms. Hamilton departed the meeting at 4: 46 p.m.
Land Bank Commission Page 2
September 25, 2018
2. `Sconset Golf Course — Manager's Monthly Review (August): Mr. Lankau
reported that August was ahead on budget and compared to last year. He said the bar had not
brought in the revenue they anticipated probably due to the demographics of users, which tended
to be adults with children.
3. Miacomet Golf Course — Manager's Monthly Review (August): Mr. Lankau
explained that while there was a lot of variation in the numbers compared to last year (especially
in the food and beverage department), the bottom line was very close to last year. Further, golf
revenue was strong due in part to the favorable weather.
4. Warrant Authorization — Golf Capital Funds Transfer Request: Upon a motion
made by Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was
unanimously VOTED to execute the September 25, 2018 warrant document in the amount of
$29,473.54 to be provided to Nantucket Golf Management, Inc. from the Golf Capital Reserve
Account.
Mr. Costa, Mr. Lankau and Mr. Oberly departed the meeting at 5:05 p. m.
Rachael Freeman, Environmental Coordinator; Emily Dutra, Landscape Designer; Robert
McNeil, Public Works Director; Jordan McHugh, Orchard Manager and Maria Mitchell
Association Educator, entered the meeting at 5:05 p.m.
C. PROPERTY MANAGEMENT:
1. Bachman/158 Orange Street — Landscape Plan Presentation: Ms. Dutra
presented a landscape plan for 158 Orange Street which proposes improvements to the property
to make it more inviting to the public. The plan includes removing the asphalt drive and
replacing it with shells and a cobblestone apron; changing the contours of the road and parking
for functionality; enlarging the island for the planting of ornamental trees and vegetation which
would display year-round interest, plus split rail fencing. The plan also called for a sitting patio
and picnic area, a natural foraging buffer and a long season pollinator habitat meadow. Near the
pond she recommended the eradication of the invasive species as well as planting native wetland
plants as allowed by permit. Finally, for the wetland area by the dock, she recommended
replacing the retaining wall with a boulder garden, reconfiguring the row of maples and
replacing some with different trees and adding an understory for buffer as well as seasonal
interest. The Commission asked questions regarding the parking and view from the road as well
as maintenance needs. Ms. Dutra recommended upgrading the irrigation system since the first
few years were critical for new plant establishment but expected maintenance to be minimal
thereafter. The consensus of the Commission was positive but they felt some elements needed
further development.
Ms. Dutra departed the meeting at 5:26 p.m.
2. Nobadeer Ballfields — Field House: Mr. McNeil showed conceptual plan for a
field house at the Nobadeer Ballfields. At a previous annual town meeting a significantly more
Land Bank Commission
September 25, 2018
Page 3
expensive field house was approved but only partially funded. Mr. McNeil's intention was to
move forward with a plan that could be built for the $750,000 that was approved and that fit
within the parameters of the previous MEPA approval. The purpose of the buildings was to
provide bathrooms, storage, office space, shelter during inclement weather and possible limited
practice areas. Mr. Savetsky reminded the Commission that the property was already licensed to
the Town. Upon a motion made by Commissioner Stackpole and duly seconded by
Commissioner Reinhard, it was unanimously VOTED to approve the request to allow the town
to move forward with the plans for a field house on the property.
Mr. McNeil departed the meeting at 5:45 p.m.
3. Heritage Apple/Pear Orchard — Discussion: Ms. McHugh presented a proposal
to plant a heritage apple and pear orchard on a Land Bank property which the community could
use and could also serve as an educational resource. Through discussions with staff, a property
behind Moors End Lane surfaced as a potentially ideal site. The orchard would require irrigation,
farm fencing and amending the soil. She would practice organic methods for planting and pest
control. Her proposal was to start with 12 to 20 semi -dwarf trees, which would bear fruit by year
four and be bountiful by year five. Mr. Savetsky suggested that once the plans were fine-tuned,
the Commission could vote on funding the fencing and installing a well. The Commissioners
were in favor of the orchard concept and thanked Ms. McHugh for her time.
Ms. Freeman, Mr. Buckley and Ms. McHugh departed the meeting at 6:10 p. m.
D. APPROVAL OF MINUTES: Upon a motion made by Commissioner Stackpole and
duly seconded by Commissioner Glidden, it was unanimously VOTED to accept, approve and
release the regular meeting minutes of September 11, 2018, as written.
E. TRANSFER BUSINESS:
1. Five -Year Domicile and Ownership Compliance — Releases of Liens: Upon a
motion made by Commissioner Jelleme and duly seconded by Commissioner Stackpole, it was
unanimously VOTED to execute and authorize the issuance of Release of Liens for the following
transfers as a result of the purchasers fulfilling all of the requirements of Section 12, subsection
(-m-):
No. 34425 Jared A. Smith
No. 34439 Laurent Pavie Araujo
2. Five -Year Domicile/Non-Compliance — Payment Received/Releases of
Liens/No. 25397 Jesse Dutra: Upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Reinhard, it was unanimously VOTED to execute and authorize the
issuance of Releases of Liens as payment was received in full as voted August 14, 2018.
F. FINANCIAL BUSINESS:
1. Fiscal Year 2018 Audited Financial Statements: Ms. Campese presented the
Land Bank Commission
September 25, 2018
Page 4
Fiscal Year 2018 audited financial statements prepared by Kevin Carnes from O'Connor &
Drew, P.C. Upon a motion made by Commissioner Stackpole and duly seconded by
Commissioner Reinhard, it was unanimously VOTED to accept and approve the Fiscal Year
2018 audited financial statements.
2. Monthly Financial Report: The Commission accepted the August 2018
financial report including the balance sheet and income statement previously provided by email.
3. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Jelleme, it was unanimously
VOTED to execute the September 25, 2018 warrant document in the amount of $237,321.92 to
be provided to the county treasurer.
II. EXECUTIVE SESSION: Upon a motion made by Commissioner Reinhard and duly seconded
by Commissioner Glidden, it was unanimously VOTED to go into executive session to discuss
the purchase, exchange, lease or value of real pro y and review executive session minutes. A
roll call vote was taken: Jelleme-Aye, Paterso ye, Reinhard -Aye, Stackpole-Aye. The
Chairman under Purpose 6 [G.L. c. 30A, a)(6)] declared that discussion of these matters in
open session may be detrimental to the and Bank's negotiating position and that the
Commission would not reconvene iu4egular session at the conclusion of executive session.
ADJOURNMENT: Upon a mo 'on made by Commissioner Stackpole and duly seconded by
Commissioner Reinhard, it w unanimously VOTED to adjourn the meeting at 6:44 p.m.
Attested to:
Accepted, Appro ed, and Released by VOTE
of the Commissi n this 9th day of October, 2018.
Neil Paterson, Chairman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of September 25, 2018
1. MGC Clubhouse Design Team Packet
2. SGC August Financials
3. MGC August Financials
4. Warrant - Golf Capital Funds Transfer Request
5. 158 Orange St/Bachman Landscape Plan
6. Nobadeer Ballfields — Field House Plans
7. Heritage Apples/Pears - Presentation
8. "M" Releases of Lien (see transfer business for record nos.)
9. FY2018 Draft Audited Financial Statements
10. Land Bank Financial Statements — August 2018
11. Check Warrant Summary dated September 25, 2018
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of September 25, 2018
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Releases of Liens:
No. 34425 Jared A. Smith
No. 34439 Laurent Pavie Araujo
b. Five -Year Domicile/Non-Compliance — Release of Lien:
No. 25397 Jesse Dutra