HomeMy WebLinkAbout2018-6-26AGENDA
Nantucket Land Bank Commission
Regular Meeting of June 26, 2018
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
1. PUBLIC COMMENT / STAFF ANNOUNCEMENTS
2. GOLF BUSINESS
a. Miacomet Golf Course Temporary Facilities — Update
b. Warrant Authorization — Golf Capital Funds Transfer Request
3. APPROVAL OF MINUTES
a. Regular Meeting of June 12, 2018
5. TRANSFER BUSINESS
a. "M" Exemption Update — Release of Liens
6. FINANCIAL BUSINESS
a. Monthly Financial Report
b. Warrant Authorization — Cash Disbursements
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B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G.L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties. The Commission will not reconvene in open session at the
conclusion of executive session.
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
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MINUTES
Nantucket Land Bank Commission
Regular Meeting of June 26, 2018
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
ORDER: 4:00 P.M.
Richard Glidden, Kristina Jelleme, Neil Paterson, Allen Reinhard.
: John Stackpole.
:SENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Administrator/Finance Manager; Marian Wilson, Assistant Administrator.
Golf Course ("MGC') General Manager, Alan Costa, Nantucket Land Bank Golf
Walter Lankau; MGC Director of Agronomy, Sean Oberly, and Inquirer and Mirror
Peter Sutters were also present at call to order.
Group Managing Director, Christopher Calvert, joined the meeting via video
IN OPEN SESSION:
PUBLIC COMMENT / STAFF ANNOUNCEMENTS: None.
LF BUSINESS:
1. Miacomet Golf Course — Manager's Report of Temporary Facilities and Food
r. Costa reported that the trailers were set, repairs and cleaning were underway, and
and kitchen trailer were both connected to water and septic. Mr. Costa said food and
xvice could begin pending final inspections of the building in early July.
ner Jelleme inquired about staffing and menu items. Mr. Costa said the menus were
he would share them with the Commission. Chairman Paterson asked about the
Ian for the exterior of the temporary buildings. Mr. Oberly stated he had no plans
aying down sod in order to mitigate the dust issues and may possibly add a few beds
pore inviting to the public.
2. Miacomet Golf Course — Manager's Monthly Review: Mr. Savetsky requested
;ussion on golf financials be tabled until the July I Oh meeting because the financial
not been distributed to the Commission prior to the meeting. Mr. Lankau responded
.ng the reports he received from C1ubEssentials on June 14 had been challenging but
ared to go through them with the Commission if they wanted to review them.
Zer Jelleme expressed frustration that Mr. Lankau was not taking advantage of the
resources the Land Bank has made available to him, such as the software upgrade
usiness consultant, in order to improve the financial reporting which was still
Land Bank Commission
June 26, 2018
Page 2
lacking. Mr. Costa asked to clarify a few items on the financial performance guidelines voted by
the Commission on January 23, 2018. Mr. Calvert reiterated that the guidelines were established
to bring financial reporting up to industry standards and to increase financial accountability for
the operations of both Miacomet and Sconset Golf Courses and to encourage better
communication between management and the Land Bank. Mr. Costa questioned whether the
Commission was interested in seeing variances for each individual line item or variances in the
departmental bottom lines. Further, he questioned whether the Commission was interested in
seeing the monthly or year-to-date variances. Mr. Calvert confirmed that the variances should be
shown for each individual line item (be it monthly and/or year-to-date) and items which were
expected to exceed their budgeted amount by 5% must, to the extent feasible, obtain prior
approval from the Commission. When advance approval is not possible, then the variance should
be explained to Mr. Savetsky who may approve the additional expense in the interim. Further,
the variance report and action plan proposing how variances will be made up should to be
distributed to the Commission by the 15th of each month for review. Mr. Costa stated that he
could not control the weather which could skew income and make it hard to maintain the
budgeted profit levels. Commissioner Jelleme pointed out that although management may not be
able to control the monthly income variances; they could control monthly expenses in order to
maintain budgeted profit levels. Ms. Campese reminded everyone of the need for a capital
budget which was another directive included in the financial guidelines.
3. Warrant Authorization — Golf Capital Funds Transfer Request: Mr. Savetsky
stated that he reviewed the request and all items were previously approved by the Commission.
Upon a motion made by Commissioner Jelleme and duly seconded by Commissioner Reinhard,
it was unanimously VOTED to execute the June 26, 2018 warrant document in the amount of
$43,823.86 to be provided to Nantucket Golf Management, Inc. from the Golf Capital Reserve
Account.
Mr. Costa, Mr. Lankau, Mr. Oberly, Mr. Sutters and Mr. Calvert departed the meeting at 4:42
P. M.
C. APPROVAL OF MINUTES: Upon a motion made by Commissioner Glidden and
duly seconded by Commissioner Reinhard, it was unanimously VOTED to accept, approve and
release the regular meeting minutes of June 12, 2018, as written.
D. TRANSFER BUSINESS:
1. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was
unanimously VOTED to execute and authorize the issuance of Releases of Liens for the
following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection (-m-):
No. 34205 Channsaophas Touch and Renee Printz
No. 34213 Graeme McCluer Marshall
No. 34249 Jose O. Escobar
Land Bok Commission Page 3
June 26, 2018
FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the May 2018 financial
report in iluding the balance sheet and income statement previously provided by email.
�1,66j�Warrant Authorization – Cash Disbursements: Upon a motion made by
Commis loner %c� and duly seconded by Commissioner Jelleme, it was unanimously
VOTED o execute the June 26, 2018 warrant document in the amount of $117,415.68 to be
provided to the county treasurer.
II. EXECUTIVE SESSION: Upon a motion made by Commissioner Reinhard and duly seconded
by Commissioner Jelleme, it was unanimously VOTED to go into executive session to discuss
the p rch ise, exchange, lease or value of real property and review executive session minutes. A
roll call VDte was taken: Glidden -Aye, Paterson- Aye, Reinhard -Aye, Jelleme-Aye. The
Chairmar under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that discussion of these matters in
open sess on may be detrimental to the Land Bank's negotiating position and that the
Comrniss.on would not reconvene in regular session at the conclusion of executive session.
ADJOURNMENT: Upon a motion made by C missioner Glidden and duly seconded by
Comrniss oner Jelleme, it was unanimously TED to adjourn the meeting at 5:20 p.m.
lested to: —
Richard Glidden, Secretary
Accepted,j Approved, and Released by VOTE
of the Co issionfthis 10th day of July, 2018.
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of June 26, 2018
Golf Capital Funds Transfer Request dated June 26, 2018
MGC Performance Financial Guidelines list
"M" Releases of Liens (see transfer business for record nos.)
Land Bank Financial Statements — May 2018
Check Warrant Summary dated June 26, 2018
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of June 26, 2018
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 34205 Channsaophas Touch and Renee Printz
No. 34213 Graeme McCluer Marshall
No. 34249 Jose O. Escobar