HomeMy WebLinkAbout2018-5-22AGENDA
Nantucket Land Bank Commission
Regular Meeting of May 22, 2018
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
PUBLIC COMMENT / STAFF ANNOUNCEMENTS
2. GOLF BUSINESS
TCS' N C! ERI:
2018 JUN 14 AM 8: 08
a. Miacomet Golf Course Clubhouse — Project Update
b. USGA 2021 Mid -Am Tournament Request
c. Miacomet Golf Course Temporary Facilities — Update
d. Sconset Golf Course — Manager's Monthly Review: April
e. Miacomet Golf Course — Manager's Monthly Review: April
f. Warrant Authorization — Golf Capital Funds Transfer Request
3. PROPERTY MANAGEMENT
a. Weweeder Pond Property — Subdivision Restriction Release Request
b. 22 Broad Street — Landscape Renovation
c. Hinsdale Park and Playground — Update
d. Ladies Beach Clambake Request — Tuesday, August 7, 2018
e. Ladies Beach Lobster Bake Request — Friday, June 15, 2018
f. 30 Washington Street — Maria Mitchell Association Event Request
4. APPROVAL OF MINUTES
a. Regular Meeting of May 8, 2018 and Special Meeting of May 3, 2018
5. TRANSFER BUSINESS
a. "M" Exemption Update — Release of Liens
6. FINANCIAL BUSINESS
a. Monthly Financial Report
b. Warrant Authorization — Cash Disbursements
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 G.L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties. The Commission will not reconvene in open session at the
conclusion of executive session.
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of May 22, 2018
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
PRESENT: Richard Glidden, Kristina Jelleme, Neil Paterson, Allen Reinhard, John Stackpole
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator.
Miacomet Golf Course ("MGC') General Manager, Alan Costa, Nantucket Land Bank Golf
Controller, Walter Lankau; Golf Superintendent, Sean Oberly, Inquirer and Mirror Reporter,
Peter Sutters; Sankaty Head Golf Club, Vice President, Richard Durkes; Sankaty Head Golf
Club members, Kevin Dale and, Edward Sanford, United States Golf Association ("USGA')
Director ofAmateur Tournaments, Mark Hill; 2017 Mid -Am Champion, Matt Parziale and
Attorney, Marianne Hanley were also present at call to order.
Club Consultant Group Managing Director, Christopher Calvert joined the meeting via video
conference.
I. CONVENE IN OPEN SESSION:
A. PUBLIC COMMENT / STAFF ANNOUNCEMENTS: Mr. Savetsky announced that
Figawi Charities, Inc. had sent a donation of $1,000 to the Land Bank. The Commission asked
Ms. Bell to send a letter of thanks to Figawi Charities, Inc.
B. GOLF BUSINESS:
1. Miacomet Golf Course Clubhouse — Project Update: Mr. Savetsky reported that
the design was well received by the Historic District Commission ("HDC") with just some minor
revisions requested, such as a roof dormer on the side facing the turning circle and a color
change to Essex green for the windows and doors. The plans with changes were on the HDC
agenda for this evening.
2. United States Golf Association ("USGA") 2021 Mid -Am Tournament Request:
Mr. Durkes explained that the USGA Tournament Committee had shown interest in holding the
tournament on Nantucket in 2021. Two courses were needed for the 264 player tournament and
the courses would be closed for public play for five days. Mr. Hill expressed how impressed he
was with both Sankaty Head Golf Course and MGC and how important these amateur
tournaments were for golf. He said the Mid -Am tournament was low impact on the course as
there were less spectators than professional tournaments. Mr. Parziale said he felt it would
benefit the community as golfers would come with their families to the island and tell others
about the great conditions at Miacomet. Chairman Paterson recommended holding off on a vote
Land Bank Commission
May 22, 2018
Page 2
until the membership was polled. Commissioner Glidden stated that this was a great opportunity
as did Commissioners Reinhard and Stackpole. Commissioner Jelleme asked about the financial
impact of closing the course for the five days. Mr. Costa presented a three-year average for
rounds and income during late September which were 62 rounds per day and approximately
$16,000 for 5 days. Mr. Calvert recommended approving the request to hold the tournament and
thought that any loss of money in greens fees due to the closing of the course should be mitigated
with the new exposure and amenity sales during the tournament. Additionally, the USGA
agronomist would fine tune the course prior to the event. Upon a motion made by Commissioner
Glidden and duly seconded by Commissioner Stackpole, it was VOTED to approve request to
hold the tournament with Sankaty Head Golf Club subject to the approval of the USGA
Tournament Committee. Chairman Paterson was opposed.
Mr. Durkes, Mr. Dale, Mr. Sanford, Mr. Hill and Mr. Parziale departed the meeting at 4:30 P. m.
Weweeder Residents, Mark and Maureen Lombardi entered the meeting at 4:32 p.m.
3. Miacomet Golf Course Temporary Facilities — Update: Mr. Costa reported that
they were working on the interior. The food service permit for the prep kitchen was done and the
mobile kitchen had been connected to the septic system but would have to move once the
temporary trailers were delivered and hooked up to that system pending permission from the
board of health. He said the beverage cart permit was complete. Further, the ramp for the trailers
was being repaired. He hoped the temporary facility would be open for food service by July 401
.
4. Sconset Golf Course ("SGC") — Manager's Monthly Review April: The
Commission reviewed the balance sheet and profit and loss comparison through April 2018. Mr.
Oberly reported SGC would be open for the season Friday May 25, 2018.
5. Miacomet Golf Course — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison through April 2018, as well as the
check register and departmental profit and loss summary for April 2018. Mr. Lankau noted that
due to bad weather, the golf shop revenue was down, but they were ahead of 2017. Further, Mr.
Lankau noted that he had paid over the initiation fees to date to be held in the Golf Capital
Reserve account and expected additional initiation fees to come in this month. Commissioner
Jelleme questioned why the health insurance and retirement benefits were over budget. Mr.
Costa said more employees elected to go on MGC health insurance than expected. Commissioner
Reinhard asked about the employee housing issues and Mr. Oberly said some of his employees
had reported finding slightly better housing situations over the past month, but were still not
what they should be.
Property Manager, Robert Earley entered the meeting at 4:44 p.m.
6. Warrant Authorization — Golf Capital Funds Transfer Request: Mr. Lankau
explained that all but one item on the funds request list had been approved at a prior meeting.
The item not yet approved was the overhaul repair of a mowing unit for $7,851.59 which would
extend the life of the machine by five years and was therefore a capital expenditure. Mr. Oberly
pointed out that that machine new cost $75,000. Commissioner Jelleme asked if there was a
Land Bank Commission
May 22, 2018
Page 3
capital budget in place as part of long-term planning and if it included where the funding would
come from. Mr. Costa said they did plan for the future. Mr. Savetsky pointed out that in the
future, the capital budget needed to be formalized and presented to the Commission for a vote
along with the annual budget. Upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Reinhard, it was unanimously VOTED to execute the May 22, 2018
warrant document in the amount of $65,278.74 to be provided to Nantucket Golf Management,
Inc. from the Golf Capital Reserve Account.
Mr. Costa, Mr. Lankau, Mr. Oberly, Mr. Sutters and Mr. Calvert departed the meeting at 4:56
p.m.
C. PROPERTY MANAGEMENT:
1. Weweeder Pond Property — Subdivision Restriction Release Request: Attorney
Hanley presented a map and the history of the property, explaining that the Land Bank and the
neighbor to the east of the Lombardi property had the right to enforce the "No Further
Subdivision" restriction as stated in the deed. Attorney Hanley explained that the Lombardi's
had tried to sell the whole property for many years and now they had a buyer who only wanted
half the property with the main house, pool cabana and barn. If they could subdivide the
property into two lots, they could continue to live in the guest house. Attorney Hanley presented
several options including conveying of wetlands, easements and right of first refusal. Mr.
Lombardi said the property was pretty much built out and he did not expect that the buyer was
interested in rebuilding. Commissioner Jelleme said she would like to find out exactly how much
could be built on the property in the future. Mr. Savetsky stated that it was possible that a release
of subdivision restriction would require Article 97 approval by a two-thirds roll call vote of the
Massachusetts legislature. After some discussion, it was decided that Mr. Savetsky and Attorney
Hanley would meet to discuss the matter further and come back to the Commission with
additional information at a future meeting.
Attorney Hanley and Mr. and Mrs. Lombardi departed the meeting at 5:17p. m.
2. 22 Broad Street — Landscape Renovation: Mr. Earley presented a preliminary
plan to renovate the garden. The plan included removing two of the Holly trees that were too big
for the garden and were blocking light for other plantings. He recommended leaving the third
Holly tree and planting a smaller ornamental Holly where the others had stood. After some
discussion, upon a motion made by Commissioner Jelleme and duly seconded by Commissioner
Stackpole it was unanimously VOTED to move forward with developing the landscape plan and
to remove the two holly trees in the fall.
3. Hinsdale Park Playground — Update: Ms. Bell presented several options from
landscape architect Kris Horiuchi of Horiuchi Solien for the playground project. The second
option that was favored by the playground committee included an open space playing field and a
nature play area as well as a new more organic layout for the playground equipment. Mr.
Savetsky pointed out that the new layout may cost more in hardscaping materials and the parking
and drive would need to be redesigned. Upon a motion made by Commissioner Glidden and duly
Land Bank Commission Page 4
May 22, 2018
seconded by Commissioner Stackpole it was unanimously VOTED to move forward with the
second option.
Mr. Earley departed the meeting at 5:33 p.m.
4. Ladies Beach Clambake Request — Tuesday, August 7, 2018: Ms. Bell
presented a request from Nantucket Catering Company for a family clambake with 15 guests,
three staff, tables, chairs, cooking equipment, and no music or alcohol at Ladies Beach from 6:00
to 8:30 p.m. on Tuesday August 7, 2018. Upon a motion made by Commissioner Stackpole and
duly seconded by Commissioner Glidden, it was unanimously VOTED to approve the request.
5. Ladies Beach Lobster Bake Request — Friday June 15, 2018: Ms. Bell presented
a request from Nantucket Catering Company for a family lobster bake with 14 guest, three staff,
tables, chairs, cooking equipment, and no music of alcohol at Ladies Beach with setup at 5:00
p.m. and the event beginning at 6:00 p.m. on Friday June 15, 2018. Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Glidden, it was unanimously
VOTED to approve the request.
6.2018 Event Request Policy: Mr. Savetsky reviewed the past event policy that
allowed staff to approve events with no more than 35 people, no amplified music or tents, with
staff allowing only one event per weekend per property. He assured the Commission that events
beyond this scope or any unusual request would be brought to the Commission for a vote. Upon
a motion made by Commissioner Stackpole and duly seconded by Commissioner Glidden, it was
unanimously VOTED to continue the event request policy as in previous years.
7. 30 Washington Street — Maria Mitchell Association Event Request: Mr.
Savetsky presented a request from the Maria Mitchell Association to hold a parry at 30
Washington Street adjacent to the aquarium as part of an island wide celebration of Maria
Mitchell's 200th birthday. The event would be ticketed for a maximum of 100 people from 6:00
to 9:00 p.m. on Friday August 10, 2018 with a 32 foot circular blue tent with white stars, passed
hors d'oeuvres, drinks by Cisco to Go, Calypso style background music and no dancing. Upon a
motion made by Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was
unanimously VOTED to approve the request.
D. APPROVAL OF MINUTES: Upon a motion made by Commissioner Stackpole and
duly seconded by Commissioner Reinhard, it was unanimously VOTED to accept, approve and
release the regular minutes of May 8, 2018 and the special meeting minutes of May 3, 2018, as
written.
E. TRANSFER BUSINESS:
1. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was
unanimously VOTED to execute and authorize the issuance of Releases of Liens for the
following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
Land Bank Commission
May 22, 2018
subsection (-m-):
No. 34067 Nancy Wynn Koyl
No. 34100 Steven D. Duro and Alan J. Duro
No. 34110 Timothy F. Smiles and Benjamin C. Smiles
No. 34113 Jonathan D. Heneke and Gina Marie Heneke
No. 34126 Erica Lynne Gabala and Kevin Case Kiley
No. 34140 Dylan Wallace and Claudia Butler
No. 34156 Christopher A. Field
No. 34163 Stephen Gallo and Tiffany Gallo
F. FINANCIAL BUSINESS:
Page 5
1. Monthly Financial Report: The Commission accepted the April 2018 financial
report including the balance sheet and income statement previously provided by email.
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Jelleme, it was unanimously
VOTED to execute the May 22, 2018 warrant document in the amount of $103,954.20 to be
provided to the county treasurer.
II. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Jelleme, it was unanimously VOTED to go into executive session to
discuss the purchase, exchange, lease or value of real property a eview executive session
minutes. A roll call vote was taken: Glidden -Aye, Stackpol ye, Paterson- Aye, Reinhard -Aye,
Jelleme-Aye. The Chairman under Purpose 6 [G L. c. 3 , 21(a)(6)] declared that discussion of
these matters in open session may be detrimental to e Land Bank's negotiating position and
that the Commission would not reconvene in reg ar session at the conclusion of executive
session.
ADJOURNMENT: Upon a motion made,by Commissioner Stackpole and duly seconded by
Commissioner Jelleme, it was unanimoiAly VOTED to adjourn the meeting at 6:32 p.m.
Attested to:
Richard Glidden, S
Accepted, Approved, and Released by VOTE
of the Commission this 12th day of June, 2018.
"41- /
Neil Paterson, Chairman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of May 22, 2018
1. USGA Information Packet
2. MGC Cost/Rounds analysis for USGA Tournament
3. SGC Financials Reports — April 2018
4. MGC Financials Reports — April 2018
5. MGC Departmental P&L Summaries — April 2018
6. Rounds Report
7. MGC Check Register and Credit Card Statement
8. Golf Capital Funds Transfer Request dated May 22, 2018
9. Weweeder Pond Property Plan
10. 22 Broad Street Pictures and Garden renovation plan
11. Hinsdale Park Playground — Concept Plans
12. Ladies Beach Event Request — August 7, 2018
13. Ladies Beach Event Request — June 15.2018
14. Maria Mitchell — 30 Washington Street Event Request
15. "M" Releases of Liens (see transfer business for record nos.)
16. Land Bank Financial Statements — April 2018
17. Check Warrant Summary dated May 22, 2018
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of May 22, 2018
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 34067 Nancy Wynn Koyl
No. 34100 Steven D. Duro and Alan J. Duro
No. 34110 Timothy F. Smiles and Benjamin C. Smiles
No. 34113 Jonathan D. Heneke and Gina Marie Heneke
No. 34126 Erica Lynne Gabala and Kevin Case Kiley
No. 34140 Dylan Wallace and Claudia Butler
No. 34156 Christopher A. Field
No. 34163 Stephen Gallo and Tiffany Gallo