HomeMy WebLinkAbout2018-3-27`NANTUCK T
AGENDA TOWN C L E R K
Nantucket Land Bank Commission
Regular Meeting of March 27, 2018 2016 4PP
Land Bank Meeting Room, 22 Broad Street PM 3: 57
Nantucket, Massachusetts
CALL TO ORDER: 3:00 P.M.
A. CONVENE IN OPEN SESSION
1. PUBLIC COMMENT / STAFF ANNOUNCEMENTS
2. GOLF BUSINESS
a. Miacomet Golf Course — Employee Dormitory Update
b. Miacomet Golf Course — Clubhouse/Temporary Facilities Planning
c. Sconset Golf Course — Manager's Monthly Review: January and February
d. Miacomet Golf Course — Manager's Monthly Review: January and February
e. Sconset Golf Course — 2018 Budget Approval
f. Miacomet Golf Course — 2018 Budget Approval
g. Warrant - Golf Capital Funds Transfer Request
3. PROPERTY MANAGEMENT
a. Middle School Students —Little Free Library Project Request
b. Garden by the Sea Event Request — Sunday, July 15, 2018
4. APPROVAL OF MINUTES
a. Regular Meeting of March 15, 2018
5. TRANSFER BUSINESS
6. FINANCIAL BUSINESS
a. Monthly Financial Report
b. Warrant Authorization — Cash Disbursements
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G.L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties. The Commission will not reconvene in open session at the
conclusion of executive session.
1. Real Estate Acquisition
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of March 27, 2018
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 3:05 P.M.
PRESENT: Richard Glidden, Kristina Jelleme, Neil Paterson, Allen Reinhard, John Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator.
Inquirer and Mirror Reporter, Peter Sutters were also present at call to order.
I. CONVENE IN OPEN SESSION:
A. PUBLIC COMMENT / STAFF ANNOUNCEMENTS: None.
B. APPROVAL OF MINUTES: Upon a motion made by Commissioner Glidden and
duly seconded by Commissioner Reinhard, it was unanimously VOTED to accept, approve and
release the regular minutes of March 15, 2018, as written.
C. TRANSFER BUSINESS:
1. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was
unanimously VOTED to execute and authorize the issuance of Releases of Liens for the
following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection (-m-):
No. 33917 Laura Suzanne Fletcher
No. 33959 Robert Dunbar and Jenifer Dunbar
No. 33960 Adam Ross and Emma Ross
No. 33993 Elmer Deras
D. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the February 2018
financial report including the balance sheet and income statement previously provided by email.
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Jelleme, it was unanimously
VOTED to execute the March 23, 2018 warrant document in the amount of $68,188.47 to be
provided to the county treasurer.
Land Bank Commission Page 2
March 27, 2018
E. PROPERTY MANAGEMENT:
1. Garden by the Sea Event Request — Sunday, July 15, 2018: Mr. Savetsky presented
a request from Anne Dewez to hold a cocktail party to celebrate the purchase of the Mueller
property with the neighborhood donor group, the Land Bank, and the Mueller Family. She
requested a catered party from 6:00 to 8:00 p.m. with wine, beer, soda and simple finger foods
and an open sided tent for 80 to 100 people. Upon a motion made by Commissioner Stackpole
and duly seconded by Commissioner Reinhard, it was unanimously VOTED to approve the
request, with the specific arrangements and set up to be approved by Mr. Savetsky.
Miacomet Golf Course ("MGC') General Manager, Alan Costa; Nantucket Land Bank Golf
Controller, Walter Lankau; and Golf Superintendent, Sean Oberly entered the meeting at 3:14
P. M.
F. GOLF BUSINESS:
1. Miacomet Golf Course ("MGC") — Employee Dormitory Update: Mr. Savetsky
reported that he and Ms. Bell had requested a meeting in Boston with the Secretary of Energy
and Environmental Affairs to discuss why the Section 6 decision had not been made and were
told the Secretary was on vacation. Chairman Paterson stated that there was "clearly something
rotten in the higher levels of government," as previous Section 6 approvals had been issued in a
matter of weeks and this request was over seven months old with no indication that a decision
was forthcoming. Mr. Savetsky stated that he would keep the Commission informed as the
situation developed.
2. Miacomet Golf Course — Clubhouse/Temporary Facilities Planning: Mr.
Savetsky reported that it appeared the temporary trailer building to be leased from the town
would be approved by the building and health department for the change in use from a classroom
to restaurant. Additionally, Mr. DeCarlo was before the Historic District Commission that
evening for moving the trailers as well as for the move-off/demolition of the administration
building. Ms. Bell said the bid package for the trailer move would be completed by the end of the
week. Mr. Costa told the Commission that he had negotiated the lease of an offsite commercial
kitchen for prep work and storage for $3,500 per month through October. Further, he was
looking into purchasing a mobile food truck that would be parked by the trailer for food service
and would have more information on that soon. Upon a motion made by Commissioner Glidden
and duly seconded by Commissioner Stackpole, it was unanimously VOTED to approve the
lease of the offsite commercial kitchen.
Ms. Bell presented an intermunicipal lease agreement from the town for the temporary trailers
through October 2019 with the monthly rental fee waived and stipulating that they will be
returned in the same condition. Upon a motion made by Commissioner Glidden and duly
seconded by Commissioner Reinhard it was unanimously VOTED to execute the lease with the
town as presented.
Land Bank Commission Page 3
March 27, 2018
Mr. Savetsky told the Commission that the HDC application for the new clubhouse would be
submitted on April 2nd and the cost estimates would be ready April 13th and presented at the April
27th meeting. Commissioner Jelleme asked why the application had not already been submitted
since the plans were approved at the March 15th meeting. Mr. Savetsky said he was not sure
what caused delay, but he would inquire with the architect and report back.
3. Sconset Golf Course ("SGC") — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison through February 2018. In response to
the request for carts at SGC, Mr. Costa said besides the significant additional costs involved, it
was not in keeping with the old-fashioned nature of the course. Mr. Oberly also presented aerials
showing areas that were frequently wet where it would be very challenging to navigate the
course with a cart and also pointed out safety concerns that cart usage would raise. Upon a
motion made by Commissioner Glidden and duly seconded by Commissioner Reinhard, it was
unanimously VOTED to deny the request and to have Mr. Savetsky inform the requestor.
4. Miacomet Golf Course — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison through February 2018, as well as the
check register and departmental profit and loss summary for February 2018. Mr. Lankau
explained the realignment of some accounts and departments to be more consistent with industry
standards. He noted that despite the lack of golf income due to weather they were ahead of 2017
for February due to 22 new members at the higher rate, initiation fees and no restaurant losses
which is usual at this time of year. Mr. Lankau presented a list of costs associated with the
C1ubEssential upgrade that included capital items as well and annual fees. Ms. Campese
explained that the capital items were not part of the budget and the increase in annual fees was
more than covered by the revenue from greens fees that were previously lost with the old EZ -
Links system. Mr. Lankau passed out a report on items he had been working on over the winter
for the Commission's review. Chairman Paterson asked if Mr. Costa had instituted changes to
the Golf Professional contract for this year. Mr. Costa explained that in the past on -course
lessons were taking up tee times with no greens fee being charged. He has changed the policy for
the upcoming season; lessons on the course for non-members would incur a greens fee as well as
the lesson fee and that no lessons would be allowed on the course before 11:00 a.m.
5. Sconset Golf Course — 2018 Budget Approval: Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Glidden, it was unanimously
VOTED to approve the SGC 2018 as presented.
6. Miacomet Golf Course — 2018 Budget Approval: Mr. Lankau presented the
budget in the new format with five year forecasting. Ms. Campese reported that she and Mr.
Calvert had gone over the budget and that with the financial guidelines voted earlier in the year
any variations throughout the year would need to be explained along with a plan to get back on
track in order to meet the budget targets. Upon a motion made by Commissioner Glidden and
duly seconded by Commissioner Stackpole, it was unanimously VOTED to approve the 2018
MGC budget as presented.
Land Bank Commission
March 27, 2018
Page 4
5. Warrant Authorization — Golf Capital Fund transfer Request: Ms. Lankau
requested an authorization to transfer funds from the golf capital reserve fund in order to
reimburse MGC for a new server, required accessories and phone system. Upon a motion made
by Commissioner Glidden and duly seconded by Commissioner Reinhard, it was unanimously
VOTED to execute the March 27, 2018 warrant document in the amount of $19,287.71 to be
provided to the county treasurer.
Mr. Costa, Mr. Oberly and Mr. Lankau departed the meeting at 4:13 p. m.
Environmental Coordinator, Rachael Freeman: Cyrus Peirce Middle School teachers Adrienne
Lombardi and Alice Crowley; and middle school students Ciara Barnett, Evan Belanger, Luke
Stringer, Grace Churns and Max Beebe entered the meeting at 4:15 p. m.
G. PROPERTY MANAGEMENT:
1. Middle School Students — Little Free Library Project Request: Ms. Lombardi
gave an overview of the project based two year pilot program at the Cyrus Peirce Middle School
for seventh and eighth graders. She explained the yearlong projects were student led through all
aspects such as demographics research, design, implementation and regulatory processes. The
students presented their project to place YOUnique Little Libraries in public parks. The students
asked to put the library at Codfish Park Playground, Hinsdale Park, Fair Street Park and Frances
Street Park. Further, they explained why they felt these were appropriate places based on their
demographic surveys. Each group of four to five students had designed the wooden library with
the help of the HDC and would apply for all appropriate permitting. The libraries would be built
by students with the help of the high school wood shop teacher, local builders and donated
materials and funds. The students agreed to put the boxes up from daffodil weekend and take
them down Columbus Day weekend every year and maintain and stock them regularly.
Additionally, they were working with Visitors Services on mapping and QR codes for each
library. Upon a motion made by Commissioner Glidden and duly seconded by Commissioner
Reinhard, it was unanimously and enthusiastically VOTED to approve the request.
Ms. Freeman, Ms. Lombardi, Ms. Crowley, Ms. Barnett, Mr. Belanger, Mr. Stringer, Ms.
Churns, and Mr. Beebe departed the meeting at 5:30 p.m.
II. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Glidden, it was unanimously VOTED to go into executive session in
order to discuss the purchase, exchange, lease or value of real property and review executive
session minutes. A roll call vote was taken: Stackpole-Aye, Paterson- Aye, Reinhard -Aye,
Glidden -Aye, Jelleme-Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that
discussion of these matters in open session may be detrimental to the Land Bank's negotiating
position and that the Commission would not reconvene in regular session at the conclusion of
executive session.
ADJOURNMENT: Upon a motion made by Commissioner Stackpole and duly seconded by
Commissioner Glidden, it was unanimously VOTED to adjourn the meeting at 5:35 p.m.
Land Bank Commission
March 27, 2018
Attested to:
Rich4d Glidden, Secretary
Accepted, Approved, and Released by VOTE
of the Commission this 10th day of April, 2018.
Neil Paterson, Chairman
Page 5
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of March 27, 2018
1. "M" Release of Lien (see transfer business for record no
2. Land Bank Financial Statements — February 2018
3. Check Warrant Summary dated March 27, 2018
4. Garden by the Sea — Event Request
5. SGC Financials Reports — February 2018
6. SGC Aerials
7. MGC Financials Reports — February 2018
8. MGC Departmental P&L Summary — February 2018
9. Rounds Report
10. Check Register and Credit Card Statement
11. Computer and annual fees upgrade — Cost Summary
12. Golf Controller— Summary of projects
13. SGC 2018 Draft Budget
14. MGC 2018 Draft Budget
15. Golf Capital Funds Transfer Request — Server and Phone System
16. Middle School Students — Power Point presentation
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of March 27, 2018
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 33917 Laura Suzanne Fletcher
No. 33959 Robert Dunbar and Jenifer Dunbar
No. 33960 Adam Ross and Emma Ross
No. 33993 Elmer Deras