HomeMy WebLinkAbout2018-1-23MINUTES
Nantucket Land Bank Commission
Regular Meeting of January 23, 2018
Land Bank Meeting Room, 22 Broad Street Q p
Nantucket, Massachusetts '^ 41-
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CALL TO ORDER: 4:00 P.M. '
PRESENT: Richard Glidden, Kristina Jelleme, Allen Reinhard, John Stackpole.
ABSENT: Neil Paterson.
STAFF PRESENT: Jesse Bell, Assistant Director; Susan Campese, Administrator/Finance
Manager; Marian Wilson, Assistant Administrator.
Miacomet Golf General Manager, Alan Costa; Nantucket Land Bank Golf Controller, Walter
Lankau; and Inquirer and Mirror Reporter, Peter Sutters were also present at call to order.
Club Consulting Group Managing Director, Christopher Calvert entered the meeting via video
conferencing.
I. CONVENE IN OPEN SESSION:
A. PUBLIC COMMENT / STAFF ANNOUNCEMENTS: Ms. Bell reported an
unrestricted donation of $5,000 had been received from the Field Family Foundation through
Schwab Charitable Fund. The Commission accepted the donation with gratitude.
B. GOLF BUSINESS:
1. Adoption of Financial Guidelines: Mr. Calvert presented a set of financial
guidelines for the golf course operator to follow in order to streamline the financial review
process and meet budget objectives as set annually by the Commission. After some discussion,
upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Jelleme,
it was unanimously VOTED to adopt the financial guidelines as presented.
Mr. Calvert departed the meeting at 4:12 p. m.
2. Sconset Golf Course — Manager's Monthly Review: The Commission reviewed
the balance sheet and profit and loss comparison through December 2017. Mr. Lankau noted that
there was overall improvement over 2016 and he anticipated higher profits in 2018 with the bar
service open for a full season. Mr. Costa reported that the Golf Shop Manager had resigned
effective March 1, 2018 and he did not plan on filling the position for the time being. He
explained that he was working on transferring the liquor license to Ingrida Rascius who is the
restaurant/bar manager at Miacomet Golf Course ("MGC").
Land Bank Commission
January 23, 2018
Page 2
3. Miacomet Golf Course — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison through December 31, 2017, as well
as the check register and departmental profit and loss summary for December 2017. Mr. Lankau
answered various questions from the Commission and noted that despite the loss of the
clubhouse to fire in late August and the closure for the tropical storm, profits before depreciation
were still higher than 2016 and just slightly below the projected profits.
4. Temporary/Clubhouse Facilities — Update: Ms. Bell informed the Commission
that answers to the technical legal questions mentioned at the prior meeting had been received
and the evaluating committee was planning to meet again at the end of the week to finish
reviewing the two proposals received. Ms. Bell further stated that the committee was aiming to
have a recommendation for the Commission by the Special Golf Planning meeting at 2:00 p.m.
on January 30, 2018.
5. Warrant Authorization — Golf Capital Fund transfer Request: Ms. Campese
requested an authorization to transfer funds from the golf capital reserve fund in order to
reimburse MGC for upgraded software from ClubEssentials that would provide custom reporting
as well as integrated reservation systems for the restaurant, lesson and tee times. Upon a motion
made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was
unanimously VOTED to execute the January 23, 2018 warrant document in the amount of
$25,000.00 to be provided to the county treasurer.
Mr. Costa and Mr. Lankau departed the meeting at 4:49 p. m.
Environmental Coordinator, Rachael Freeman entered the meeting at 4:49 p.m.
C. APPROVAL OF MINUTES: Upon a motion made by Commissioner Stackpole and
duly seconded by Commissioner Jelleme, it was unanimously VOTED to accept, approve and
release the regular minutes of January 9, 2018 and the special session minutes of January 16,
2018, as written.
D. PROPERTY MANAGEMENT:
1. McAlinden/48 South Cambridge Street — Design Update: Ms. Freeman
presented an updated plan for the handicap accessible viewing area, path and dock. She
explained that the viewing area had changed to grass paving rather than a wooden platform and
the path would also be the grass paving with the dock gangway starting higher on the property to
reduce the steep grade. This change would put the gangway four feet above the marsh (requiring
railings on both sides) and the dock five feet above Long Pond. She explained the viewing area
was already permitted and she expected to have the path and walkway before the Conservation
Commission by March. After that, the Chapter 91 license with the state would take a minimum
of 180 days, so she expected construction of the pier to begin in the spring of 2019.
Ms. Freeman departed the meeting at 5:10 p. m.
Land Bank Commission
January 23, 2018
E. FINANCIAL BUSINESS:
Page 3
1. Monthly Financial Report: The Commission accepted the December 2017
financial report including the balance sheet and income statement previously provided by email.
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Jelleme, it was unanimously
VOTED to execute the January 23, 2018 warrant document in the amount of $68,792.35 to be
provided to the county treasurer.
3. Warrant Authorization — 2012 Series A Bond Semi -Annual Payment: Upon a
motion made by Commissioner Stackpole and duly seconded by Commissioner Glidden, it was
unanimously VOTED to approve payment and authorize staff to wire the 2012 Series A semi-
annual bond payment of interest and principal in the total amount of $361,281.25 from the Land
Bank's Collection Account to the Bond Trustee at U.S. Bank.
II. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Glidden, it was unanimously VOTED to go into executive session in
order to discuss the purchase, exchange, lease or value of real property and review executive
session minutes. A roll call vote was taken: Reinhard -Aye, Glidden -Aye, Jelleme-Aye. The
Chairman under Purpose 6 [G.L. c. 30A, 210(6)] declared that discussion of these matters in
open session may be detrimental to the rular
d' Bank's negotiating position and that the
Commission would not reconvene in re, session at the conclusion of executive session.
ADJOURNMENT: Upon a moti
Commissioner Glidden, it was w
Attested to:
Richard Glidden,
by Commissioner Stackpole and duly seconded by
;ly VOTED to adjourn the meeting at 5:32 p.m.
Accepted, Approved, and Released by VOTE
of the Commission this 13th day of February, 2018.
Neil Paterson, C irman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of January 23, 2018
I. Golf Financial Guidelines
2. SGC Financials Reports — December 2017
3. MGC Financials Reports — December 2017
4. MGC Departmental P&L Summary — December 2017
5. Rounds Report
6. Check Register and Credit Card Statement
7. Golf Capital Funds Transfer Request — ClubEssential bill
8. McAlinden Plan and example of dock with railings
9. Land Bank Financial Statements — December 2017
10. Check Warrant Summary dated January 23, 2018
11. 2012A Series Bond Semi -Annual Bond Warrant dated January 23, 2018
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of January 23, 2018
AGENDA
Nantucket Land Bank Commission
Regular Meeting of January 23, 2018
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
PUBLIC COMMENT / STAFF ANNOUNCEMENTS
2. GOLF BUSINESS
a. Adoption of Financial Guidelines
b. Sconset Golf Course — Manager's Monthly Review
c. Miacomet Golf Course — Manager's Monthly Review
d. Temporary/Clubhouse Facilities — Update
e. Warrant Authorization — Miacomet Golf Capital Funds Transfer Request
3. PROPERTY MANAGEMENT
a. McAlinden/48 S. Cambridge St — Design Update
4. APPROVAL OF MINUTES
a. Regular Meeting of January 9, 2018 and Special Meeting of January 16, 2018
5. FINANCIAL BUSINESS
a. Monthly Financial Report
b. Warrant Authorization — Cash Disbursements
c. Warrant Authorization — 2012 Series A Semi -Annual Bond Payment
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G. L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties. The Commission will not reconvene in open session at the
conclusion of executive session.
1. Real Estate Acquisition
ADJOURNMENT