HomeMy WebLinkAbout2017-11-22AGENDA
Nantucket Land Bank Commission
Regular Meeting of November 28, 2017
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
1. PUBLIC COMMENT / STAFF ANNOUNCEMENTS
1. GOLF BUSINESS
a. Sconset Golf Course — Manager's Monthly Review
b. Miacomet Golf Course — Manager's Monthly Review
c. Temporary/Clubhouse Facilities — Update
d. Warrant Authorization — Miacomet Golf Cash Advance Request
2. PROPERTY MANAGEMENT
a. 21 Easy Street Cottage — Disposition Request
3. TRANSFER BUSINESS
a. "M" Exemption Update
4. APPROVAL OF MINUTES
a. Regular Meeting of November 14, 2017
Nst
CLER
2017 DEC l3 PM 3: 04:
5. FINANCIAL BUSINESS
a. Monthly Financial Report
b. Warrant Authorization — Cash Disbursements
c. Authorization to Trustee to Wire Earnings — Debt Service Reserve Fund
6. PERSONNEL
a. Annual Performance Review — Executive Director
C. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G.L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties. The Commission will not reconvene in open session at the
conclusion of executive session.
1. Approval of Executive Session Minutes of October 18, 2017, October 24, 2017 and
November 14, 2017
2. Real Estate Acquisition
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of November 28, 2017
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:02 P.M.
PRESENT: Richard Glidden, Kristina Jelleme, Neil Paterson, Allen Reinhard, John Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell; Assistant Director; Susan
Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator.
Miacomet Golf General Manager, Alan Costa, Miacomet Golf Director of Agronomy, Sean
Oberly and Nantucket Land Bank Golf Controller, Walter Lankau, were also present at call to
order.
I. CONVENE IN OPEN SESSION:
A. CITIZEN BUSINESS/ANNOUNCEMENTS: None.
B. GOLF BUSINESS:
1. Sconset Golf Course — Manager's Monthly Review: The Commission reviewed
the balance sheet and profit and loss comparison through October 2017. Mr. Lankau noted the
addition of bar service in mid-August increased food and beverage revenues slightly.
2. Miacomet Golf Course — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison through October 31, 2017, as well as
the check register and the profit and loss by department summary for October 2017. Mr. Lankau
answered various questions from the Commission and noted that October numbers reflected the
increase in golf revenues due to great weather.
3. Temporary/Clubhouse Facilities — Update: Chairman Paterson inquired about
the tracking system in place to determine loss of revenue since the Clubhouse fire last August for
insurance purposes. Mr. Costa reported that they were waiting for November financials to close
before giving the insurance adjuster, Larry Gordon, the figures to submit for payment of loss of
business. Mr. Savetsky said he expected site plans and details from the architect soon which
were needed for the Request for Proposals for temporary facilities and recommended a special
meeting on December 5, 2017, for review and discussion of the site plan. The Commission
directed staff to post the special meeting for 4:00 p.m. on December 5th. Ms. Bell informed the
Commission that asbestos had been found in the floor tiles of the clubhouse and would need to
be properly removed and disposed of prior to the building demolition. Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Glidden, it was VOTED to
authorize Ms. Bell to execute and issue the change order not to exceed $20,000.00 to properly
Land Bank Commission Page 2
November 28, 2017
remove and dispose of all asbestos in the clubhouse. Commissioner Jelleme abstained.
4. Warrant Authorization — Miacomet Golf Cash Advance Request: Mr. Lankau
explained that due to transferring two years of initiation payments and paying back an advance to
the Land Bank the cash flow estimates were low and a short-term advance of $75,000 was
needed to finish out the calendar year prior to the influx of cash from membership dues in
January. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner
Glidden, it was unanimously VOTED to execute the November 28, 2017 warrant document in
the amount of $75,000.00 to be provided as a cash advance for forthcoming expenses.
Mr. Costa, Mr. Lankau, and Mr. Oberly departed the meeting at 4:39 p.m.
C. PROPERTY MANAGEMENT:
1. 21 Easy Street Cottage — Disposition Request: Mr. Savetsky referred to the
written request made by Dusty Ramos, the previous owner's sister, to remove and reuse her
family's cottage located at 21 Easy Street, which was recently purchased by the Nantucket Land
Bank. Ms. Ramos expressed that the family home had sentimental value and inquired as to
whether she could move it onto her property for her son. Since the former owner has retained use
of the house until the end of 2019, Mr. Savetsky recommended that the Commission postpone
consideration of the request until summer of 2019, and further, explain to Ms. Ramos that any
disposition of the house would need to go through a public procurement process.
D. TRANSFER BUSINESS:
1. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it was
unanimously VOTED to execute and authorize the issuance of Releases of Liens for the
following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection (-m-):
No. 33198 Victor D. Ferrantella and Jill H. Ferrantella
No. 33205 Neil E. Marttila and Lauren J. Marttila
No. 33219 Clive H. Davis, Jr. and Almarie Fern Davis
No. 33220 Robert King and Lauren M. Sinatra
No. 33227 Jan Quebe and Jurga Danylaite
No. 33313 Moises Argueta and Dina Zelaya-Garcia
E. APPROVAL OF MINUTES: Upon a motion made by Commissioner Stackpole and
duly seconded by Commissioner Glidden, it was unanimously VOTED to accept, approve and
release the special session minutes of October 24, 2017, as written.
F. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the October 2017
financial report including the balance sheet and income statement previously provided by email.
Land Bank Commission
November 28, 2017
Page 3
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Glidden, it was unanimously
VOTED to execute the November 28, 2017 warrant document in the amount of $43,659.07 to be
provided to the county treasurer.
3. Authorization to Trustee to Wire Earnings — Debt Service Reserve Fund: Ms.
Campese stated that earnings from the US Bank Debt Service Reserve Fund exceeded $147,000
and proposed that $100,000 should be moved into the Nantucket Bank Collection Account.
Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Glidden,
it was unanimously VOTED to authorize the Trustee of the US Bank Debt Reserve Fund to wire
earnings in the amount of $100,000 into the Nantucket Bank Collections account.
G. PERSONNEL:
1. Annual Performance Review — Executive Director: Based on a
favorable review and recommendation from the Commission, upon a motion made and duly
seconded, it was VOTED to approve a 4% salary increase retroactive to August 4, 2017.
IL EXECUTIVE SESSION: Upon a motion made by Commissioner Reinhard and duly seconded
by Commissioner Glidden, it was unanimously VOTED to go into executive session in order to
discuss the purchase, exchange, lease or value of real property and review executive session
minutes. A roll call vote was taken: Reinhard -Aye, Paterson -Aye, Glidden -Aye, Jelleme-Aye.
The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that discussion of these matters
in open session may be detrimental to the Land Bank's negotiating position and that the
Commission would not reconvene in regular session at the conclusion of executive session.
ADJOURNMENT: Upon a motion made ,by Commissioner Stackpole and duly seconded by
Commissioner Glidden, it was unanimously VOTED to adjourn the meeting at 5:35 p.m.
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Attested to:
Richard Glidden, Secretary
Accepted, Approved, and Released by VOTE
of the Commission this 12th day of December, 2017.
Neil Paterson, Chairman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of November 28, 2017
1. SGC Financials Reports — October 2017
2. SGC Departmental P&L Summary — October 2017
3. MGC Financials Reports — October 2017
4. MGC Departmental P&L Summary — October 2017
5. Covers Report
6. Rounds Report
7. Check Register and Credit Card Statement
8. Golf Capital Funds Transfer Request
9. Dusty Ramos Letter
10. "M" Release of Lien (see transfer business for record nos.)
11. Land Bank Financial Statements — October 2017
12. Check Warrant Summary dated November 28, 2017
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of November 28, 2017
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 33198 Victor D. Ferrantella and Jill H. Ferrantella
No. 33205 Neil E. Marttila and Lauren J. Marttila
No. 33219 Clive H. Davis, Jr. and Almarie Fern Davis
No. 33220 Robert King and Lauren M. Sinatra
No. 33227 Jan Quebe and Jurga Danylaite
No. 33313 Moises Argueta and Dina Zelaya-Garcia