HomeMy WebLinkAbout2017-10-4Minutes for October 04, 2017, adopted Oct. 19
Town of Nantucket
Capital Program Committee
www.nantucket-ma.gov
T
2017 OCT 19 AM 10: S 1
Members: Stephen Welch (Chair), Pete Kaizer (vice chair), Richard Hussey (Secretary), Christy Kickham,
Peter McEachern, Jason Bridges, Nat Lowell
MINUTES
Wednesday, October 04, 2017
4 Fairgrounds Road, Training Room — 8:00 am
Called to order at 8:09 a.m. and Announcements made.
Staff: Libby Gibson, Town Manager; Gregg Tivnan, Assistant Town Manager; Brian Turbitt,
Director Finance; Julia Lindner, Financial Analyst; Rebecca Woodley -Oliver, Assistant
Procurement Office;Terry Norton, Town Minutes Taker
.kttending Members: Kickham, McEachern, Hussey, Bridges, Kaizer, Welch
,kbsent Members: Lowell
Late arrival: Kaizer, 8:43 a.m.
Department Heads: Chuck Larson, Department of Public Works (DPW) Deputy Director.
Documents used: Copy of minutes for September 27 & 28, 2017; Draft: Town of Nantucket Fiscal Capital
Improvement Plan by Department FY19 thru FY28; Draft: DPW 7 -year Capital Plan
2019; Draft CIP ranking form.
APPROVE1.
1. September 27, 2017: Held
2. September 28, 2017: Held
ELECTION11. OF OFFICERS
1. Chairman: Kickham nominated Welch, seconded McEachern. Carried unanimously
2. Vice Chairman: McEachern nominated Kaizer, seconded Kickham. Carried unanimously
3. Secretary: Welch Nominated Hussey, seconded McEachern. Carried unanimously
Discussion Gibson — Noted that not all departments have the new completed request form. There are a lot
of competing priorities and projects. Explained the DPW and Sewer have been "reset" due to
changes in their administration. Today will review the general fund project, DPW, and sewer; not
Wannacomet and Airport and Nantucket Public Schools (NPS). We don't yet have the target
capital budget; the funding sources will be totaled up with the hope to get to a number funded by
free cash and the big-ticket items funded by debt exclusion.
Turbitt — Free cash certification should be completed by the end of this week. The Capital
funding budget requirement is based upon one percent of actual tax receipts and one percent of
prior year's local estimated receipts.
Welch — Would like to work in a brief recap of funding sources, what's a available land how
they're used. He would like to see a FY2018 column of all projects, approved and not approved,
for final a review.
Gibson — There is a document on the status of all project requests. Reviewed the Capital
Request. Fire Department has one request. There are past IT/GIS request which have not used
all the funds;; we might not ask for $50,000 this time since they have money. Police has one
project, $3.4M for 34 Washington Street Harbormaster office; it was moved to FY2019 because
received a State Grant for this year; another police project was moved to FY2020 for further
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Minutes for October 04, 2017, adopted Oct. 19
study. NPS will explain their projects; they don't have any huge requests. Sewer, David Grey has
been working to get documentation on all their projects; we are under an Administrative Consent
Order to get things in place that pertain to long-term financial management and operations and
maintenance of the sewer system and identify on-going maintenance and capital improvements;
there are some big-ticket items. Several departments are rescheduling their projects to coordinate
with the National Grid work.
Welch — Asked member to bring up any information they believe should be provided.
Gibson — Review of the DPW requests; noted that the projects will probably change:
Maintenance Programs; Improvement Projects; Traffic Management Projects; Facilities
Maintenance and Improvement Projects; Cemeteries; Fleet Management; Stormwater; Parks;
Solid Waste; and DPW administration.
Welch — There are potential issues with taking what's cleaned out of the stormwater system to
the Landfill; feels there also needs to be a dialogue with the private sector. The utility of the nes;-
request form will eliminate much of today's review since CapCom and Town Administration get
the requests and accompanying information at the same time.
Discussion Welch — Reviewed the ranking form; for each project, it should be completed and on Ms
Lindner's desk the Sunday before the meeting.
Liaison Assignments:
Discussion about Town Manager appointing the liaisons versus the committee appointing them.
Gibson — Suggested the members let her know what their interests are and she will make the
appointments.
Kickham — Would like anyone to attend the department/liaison meetings if they wish, not just
the designee.
Gibson — She will send the members the list of liaisons, the Department Head will provide
meeting times; she will then send out the meeting schedules
1. None
Discussion Welch — In terms of the workload, he has potential concerns for scheduling. Asked that the first
meeting of the month be on a Thursday as opposed to Wednesday.
Gibson — Thursday November 2nd is taken up with pre STM FinCom meeting; could move the
December 6 meeting to December 7. Noted that December 18 is not a "hard stop"; normally
CapCom provides the recommendations and FinCom generally- follows those. There are two joint
meetings of the three groups: Monday December 11 or Tuesday December 12; December 18 is a
continuation if needed. The three could meet in January, 2018.
Welch — CapCom is going to need the full of December to finalize the recommendations;
suggested the three-way meeting to present those recommendations be in mid January.
Discussion about adding meetings in December and January and whether or not to meet on
Thursday or Wednesday or sometimes both.
Next Meeting: Wednesday, October 11, 2017, 8:00 a.m. at 4 Fairgrounds Road, Training Room
Topic: Wannacomet/'Sconset Water Company and IT/GIS capital requests.
Adjourned at 10:01
Submitted by:
Terry L. Norton
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