HomeMy WebLinkAbout2017-9-26NA'NT U C,<TOWN CL R
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AGENDA
Nantucket Land Bank Commission ��� �� 1 PN 2� 2�
Regular Meeting of September 26, 2017
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 3:00 P.M.
A. CONVENE IN OPEN SESSION
1. CITIZEN BUSINESS/ANNOUNCEMENTS
2. GOLF BUSINESS
a. Sconset Golf Course — Manager's Monthly Review
b. Miacomet Golf Course — Manager's Monthly Review
c. Insurance — Update
d. Temporary Facilities Planning — Discussion
e. Legends Tournament Event — Video
f. Golf Capital Committee Meeting - Scheduling
g. Warrant Authorization — Golf Capital Fund Transfer Request
3. FINANCIAL BUSINESS
a. Auditors Presentation & Approval of FY 2017 Financial Statements
b. Staff Prepared Annual Report Financial Summary Approval
c. Monthly Financial Report
d. Warrant Authorization — Cash Disbursements
4, TRANSFER BUSINESS
a. "M" Exemption Update
b. Four Year Ownership Non -Compliance — Request for Waiver
5. PROPERTY MANAGEMENT
a. Property Equipment — Purchase Request
6. APPROVAL OF MINUTES
a. Regular Meeting of September 12, 2017 and Special Meeting of September 6,
2017
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G.L. c. 30A, 21 (a)(6)]. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties. The Commission will not reconvene in open session at the
conclusion of executive session.
1. Approval of Executive Session Minutes of September 12, 2017
2. Real Estate Acquisition
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of September 26, 2017
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 3:00 p.m.
PRESENT: Kristina Jelleme, Richard Glidden, Neil Paterson, Allen Reinhard.
ABSENT: John Stackpole.
STAFF PRESENT: Jesse Bell, Assistant Director; Susan Campese, Administrator/Finance
Manager; Marian Wilson, Assistant Administrator; Rachael Freeman, Environmental Coordinator:
Robert Earley, Property Manager.
Property Manager, Robert Earley; Nantucket Pond Coalition Director, Robert Williams; Miacomet
Golf Director of Agronomy, Sean Oberly and The Inquirer & Mirror staff reporter, Peter Sutters
were also present at call to order.
I. CONVENE IN OPEN SESSION:
A. CITIZEN BUSINESS/ANNOUNCEMENTS: Mr. Williams thanked the Commission for
their continued support of the Pond Coalition and the invasive aquatic plant eradication pilot
program. He requested the Commission's permission to move forward with additional efforts
focused on further eradication of Phragmites from Miacomet Pond and Consue Springs next year.
Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Glidden, it
was unanimously VOTED to support the Pond Coalitions efforts.
Auditors from O'Connor and Drew, P. C., Kevin Carnes and Lisa DiGiusto entered the meeting at
3: 05 p. m.
B. PROPERTY MANAGEMENT:
1. Property Equipment — Purchase Request: Mr. Earley presented a quote for a nese
tractor and 72 inch mowing attachment to replace the old tractor which is in need of repairs and
only has a 60 inch mower. Mr. Earley said the tractor was used primarily for longer trails. Upon a
motion made by Commissioner Reinhard and duly seconded by Commissioner Glidden, it was
unanimously VOTED to purchase the John Deere 3033R with 72 inch deck for the state contract
price of $31,091.33.
Mr. Earley and Mr. Williams departed the meeting at 3:10 p. m.
C. TRANSFER BUSINESS:
1. Transfer Updates:
Land Bank Commission
September 26, 2017
Page 2
a. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon
a motion made and duly seconded, it was unanimously VOTED to execute and authorize the
issuance of a Release of Liens for the following transfers as a result of the purchasers fulfilling all
of the requirements of Section 12, subsection (-m-):
No. 32977 Kevin Korn and Margret Korn
No. 32996 Jeana Smiley, Victor Hadley and Dorothy Hadley
b. Four -Year Ownership Non-Compliance/Request for Waiver — No. 35846
Marjan Shirzad: Ms. Campese explained that Ms. Shirzad had purchased her home located at 1
Field Avenue on December 5, 2014. Subsequently, her position at the Nantucket Historical
Association was eliminated which has forced her to seek employment off island. Therefore, she
requested a waiver of penalty and interest as she needs to sell the property in advance of fulfilling
the five-year ownership requirement for the "M" exemption. Due to these extenuating
circumstances, Ms. Campes'e recommended that the Commission waive the penalty and accrued
interest, and require only payment of the Land Bank fee. Upon a motion made by Commissioner
Glidden and duly seconded by Commissioner Paterson, it was unanimously VOTED to waive the
penalty and accrued interest and to provide a release of lien to Ms. Shirzad or her representative
upon payment of the $8,000 fee.
Miacomet Golf General Manager, Alan Costa and Golf Controller, Walter Lankau entered the
meeting at 3.-15 p. in.
D. GOLF BUSINESS:
1. Sconset Golf Course ("SGC") — Manager's Monthly Report: The Commission
reviewed the balance sheet and profit and loss comparison summary through August 2017, which
was previously provided by email. Mr. Oberly stated they would try to keep the course open until
the end of October provided the demand was there. He reported that Links magazine had named
SGC as one of the top ten old courses you can play in the country.
2. Miacomet Golf Course ("MGC") — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison through August 31, 2017 as well as the
departmental profit and loss summary prepared by Ms. Campese. Mr. Lankau stated that operations
were within the expected range of the annual budget up until the kitchen fire occurred at the
clubhouse on August 21st. Mr. Costa stated that loss of dining facilities was also negatively
impacting golf revenues. He took current figures and extrapolated them over the next year, stating
that he expected to lose significant income even during the summer months if there were no dining
facilities. Commissioner Jelleme pointed out that the data cited by Mr. Costa covered a number of
days where the course was closed due to Tropical Storm Jose, and therefore may not be an accurate
forecast for future loss of business.
3. Insurance — Update: Ms. Bell explained that AIG's insurance adjuster was delayed
from finishing his investigation due to the travel challenges associated with Tropical Storm Jose.
Land Bank Commission Page 3
September 26, 2017
Furthermore, Mr. Costa relayed that according to AIG, the cause of the fire was a pinched electrical
cord between an appliance and the wall. Ms. Bell reported that Dane DeCarlo had begun the
permitting process for the Miacomet Clubhouse demolition.
4. Temporary Facilities Planning Discussion: Mr. Costa reiterated the benefits of
having a temporary kitchen and an additional modular unit for a dining room. Ms. Bell stated that a
Request for Proposals was required for the leasing of the temporary structures. The consensus of the
Commission was to wait for more information from insurance, as well as get further down the road
with clubhouse planning, in order to make a better decision on what was needed in terms of
temporary facilities. Commissioner Jelleme suggested that Mr. Costa explore other creative options
for providing short-term food and beverage service at MGC that did not involve the modular
building units, to give the Commission a range of ideas to discuss and consider.
5. Legends Tournament Event — Video: Mr. Costa played a video slidesho',v of the
Miacomet Golf staff preparations in the Cart Barn which was used as event space for the LPGA
tournament dinner to benefit the Nantucket Cottage Hospital.
6. Golf Capital Committee Meeting: The next meeting was set for 4:00 p.m. on
Tuesday October 3, 2017 in the Land Bank Conference room.
7. Warrant Authorization — Golf Capital Fund transfer Request: Mr. Lankau
requested an authorization for the transfer of funds from the golf capital fund in order to pay for
leased equipment and new computer equipment. Upon a motion made by Commissioner Glidden
and duly seconded by Commissioner Jelleme, it was unanimously VOTED to execute the
September 26, 2017 warrant'document in the amount of $14,891.00 to be provided to the county
treasurer.
Mr. Costa, Mr. Lankau, and Mr. Oberly departed the meeting at 4: 00 p. m.
D. FINANCIAL BUSINESS:
1. Fiscal Year 2017 Audited Financial Statements: Mr. Carnes and Nis. DiGiusto
presented the Fiscal Year 2017 audited financial statements prepared by O'Connor & Drew, P.C.
Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Jelleme, it
was unanimously VOTED to accept and approve the Fiscal Year 2017 audited financial statements.
Mr. Carnes presented a spreadsheet showing the net profit or loss of MGC and SGC over the past
Five fiscal years with adjustments made for depreciation, capital expenditures and lease payments to
clarify the cash position. Further, he explained that the depreciation expense created a loss and
although the timeline in which capital items could be expensed was arbitrary, it should be
considered a real expense. Additionally, he explained that while some of the depreciation could be
segregated out and not considered a "real expense" since it was based on land improvements that
would never need to be replaced, the remaining portion of the depreciation should be included since
it was a way to expense assets that would need replacement in the future. Mr. Carnes conveyed
some required communications to the Commission that were shown in detail in a packet he
presented for their review. The Commission thanked Mr. Carnes for coming and answering their
Land Bank Commission Page 4
September 26, 2017
questions on financial management.
Mr. Carnes and Ms. DiGiusto departed the meeting at 4:30 p. m.
2. Fiscal Year 2017 Financial Summary: Ms. Campese presented a staff -prepared
Land Bank financial summary, which also included Miacomet Golf operations, based on the Fiscal
Year 2017 audited financial statements. Upon a motion made by Commissioner Jelleme and duly
seconded by Commissioner Glidden, it was unanimously VOTED to accept and approve the staff -
prepared financial summary for inclusion in the Land Bank's 2017 Annual Report.
3. Monthly Financial Report: The Commission accepted the August 2017 financial
report including the balance sheet and income statement previously provided by electronic
correspondence.
4. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Jelleme and duly seconded by Commissioner Glidden, it was unanimously VOTED
to execute the September 26, 2017 warrant document in the amount of $17,543.54 to be provided to
the county treasurer.
E. APPROVAL OF MINUTES: Upon a motion made by Commissioner Glidden and duly
seconded by Commissioner Reinhard, it was unanimously VOTED to accept, approve and release
the regular session minutes of September 12, 2017 and September 16, 2017,
I1. EXECUTIVE SESSION: Upon a motion made by Commissioner Reinhard and duly seconded
by Commissioner Glidden, it was unanimously VOTED to go into executive session in order to
discuss the purchase, exchange, lease or value of real property and review executive session
minutes. A roll call vote was taken: Reinhard -Aye, Paterson -Aye, Glidden -Aye, Jelleme-Aye. The
Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6 )] declared that discussion of these matters in open
session may be detrimental to the Land Bank's negotiating position and that the Commission would
not reconvene in regular session at the
,,eonclusion of executive session.
ADJOURNMENT: Upon a mot i n made and duly seconded, it was unanimously VOTED to
adjourn at 5:00 p.m.
Attested to:
Richard J. Glidden, Secretary
Accepted, Approved, and Released by the VOTE
of the Commission, this 10th day of October, 2017.
Neil Paterson, Chairman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of September 26, 2017
1. John Deere 3033R Quote
2. "M" Release of Lien (see transfer business for record no.)
3. SGC Financials Reports — August 2017
4. SGC August Financial Summary
5. MGC Financials Reports — August 2017
6. Departmental P&L Summary — August 2017
7. Covers Report
8. Rounds Report
9. Check Register and Credit Card Statement
10. Legends Tournament Event — Video Slide Show
11. Golf Capital Funds Transfer Request
12. FYI 7 Draft Audited Financial Statement
13. Auditors Required Communication Packet
14. Auditor prepared Five Year Golf Summary
15. Staff Prepared FYI Financial Summary
16. Land Bank Financial Statements — August 2017
17. Check Warrant Summary dated September 26, 2017
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of September 26, 2017
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 32977 Kevin Korn and Margret Korn
No. 32996 Jeana Smiley, Victor Hadley and Dorothy Hadley
b. Four Year Ownership Non -Compliance — Request for Waiver:
No. 35846 Marjan Shirzad