HomeMy WebLinkAbout2017-9-27AGENDA
Nantucket Land Bank Commission
Special Meeting of September 6, 2017
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 2:00 P.M.
A. CONVENE IN OPEN SESSION
GOLF BUSINESS
a. MGC Clubhouse — Short Term Facilities Planning
b. MGC Clubhouse — Replacement Update
ADJOURNMENT
NANI T
GLEN:
2017 SEP 27 Plw, 2: 27
MINUTES
Nantucket Land Bank Commission
Special Meeting of September 6, 2017
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 2:00 p.m.
PRESENT: Richard Glidden, Kristina Jelleme, Neil Paterson, Allen Reinhard.
ABSENT: John Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager.
Golf Committee Member, Bob Williams; Miacomet Golf Course General Manager, Alan Costa,-
Golf
osta;Golf Controller, Walter Lankau; and Miacomet Golf Course Superintendent, Sean Oberly were also
present at call to order.
I. CONVENE IN OPEN SESSION:
A. GOLF BUSINESS:
1. Miacomet Golf Course ("MGC") Clubhouse — Short Term Facilities Planning:
Mr. Costa reported on his communications with Boston Showcase, a state contract approved vendor
for temporary structures, about leasing a 56' x 47' temporary building that would provide a full-
sized Massachusetts coded, restaurant with a bar and two accessible bathrooms and a mobile
kitchen. He went over preliminary pricing for the units and also expressed the need for a walk-in
mobile refrigeration trailer, which would cost $2,000 per month to lease. Commissioner Jelleme
said we first needed to determine whether insurance would cover the temporary structures, and if so,
by how much, and further, how long these temporary structures needed to be in place.
Commissioners Glidden, Jelleme and Reinhard expressed concerns about rushing to put up a
temporary clubhouse without fully considering all aspects, such as appropriate size, placement,
utility connections, expected use during the winter months, etc. Mr. Costa assured everyone that a
temporary modular restaurant would make money, as labor costs would be much less and insurance
would likely cover the three salaried positions, offering to put together a new departmental budget
to reflect the change in circumstances. Commissioner Glidden stated that it was important to get the
decision regarding temporary facilities right, as they would potentially be there for up to two years,
and worst case scenario they should be in place by spring. Discussion ensued regarding other
options for temporary food and beverage service, including the use of the cart barn, pro shop, tents,
etc.
2. Miacomet Golf Course ("MGC") Clubhouse — Replacement Update: Mr. Savetsky
reported that he had spoken to Chris Calvert of Club Consulting Group who was gathering usage
data from the last year from Mr. Costa and Mr. Lankau and planned on interviewing each of the
Land Bank Commission Page 2
September 6, 2017
Commissioners by phone over the next month. Commissioner Glidden stated there was a Historic
District Commission ("HDC") plan in hand and perhaps in the interest of moving forward and
avoiding months of discussion, we could proceed with that plan. Chairman Paterson stated that the
McMullen plan was extraordinarily expensive to build. Commissioner Jelleme stated that HDC
approval of that plan had long since expired and the composition of the HDC board was different
now. so there was no guarantee that it would be approved again. Mr. Costa said he did not care what
the building looked like as long as it was serviceable and was built to last. He said the dining
facilities should be able to accommodate a full field of golfers plus guests, so approximately 200,
plus include a larger kitchen and a larger meeting room so the dining room could remain open when
community events took place. Commissioner Glidden said the Commission had to decide if the
clubhouse was just to accommodate golf or also serve as a community meeting space. Chairman
Paterson said they had to be mindful of the Land Bank Act which does not include spending funds
on community meeting spaces. Commissioner Reinhard said in planning the clubhouse it would be
wise not to focus on the amount it would cost, but to base the building on what was needed for the
future for both golf and the community. Mr. Costa reported that the state Fire Marshall had ruled
out arson as the cause of the fire and said it was an electrical fire caused by a malfunctioning piece
of equipment. Further, he reported that an inspector from AIG had visited, but could not finish his
inspection because he needed a team since the conditions were so bad, due to AIG not allowing the
facility to be cleaned out until the inspection was done. It was now a hazardous materials situation
with the non-functioning coolers still filled with food.
Upon a motion made by Commissioner Jelleme and duly seconded by Commissioner Reinhard it
was unanimously VOTED to start the procurement process and issue a Request for Proposals to hire
an Owners Project Manager for the clubhouse construction as required by state procurement laws.
ADJOURNMENT: Upon a inn made and duly seconded, it was unanimously VOTED to adjourn
at 3:05 p.m.
Attested to:
Richard J:
Accepted, Approved, and Released by the VOTE
of the Commission this 26th day of September, 2017.
Neil Paterson, Chairman
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Special Meeting of September 6, 2017
1. Temporary Building Plans
2. Temporary Building and Kitchen — Draft Lease
3. Temporary Cooler
4. Temporary Bar - Information