HomeMy WebLinkAbout2017-9-12AGENDA t 'D I -Ie y C L ER
Nantucket Land Bank Commission
Regular Meeting of September 12, 2017 2017 SEP 2 7 PM 2: 2 7
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
I. REGULAR BUSINESS
a. Regular Meeting of September 26, 2017 — Time Change Request
2. GOLF BUSINESS
a. Miacomet Golf Clubhouse — Insurance Update/Short Term Planning
3. CITIZEN BUSINESS/ANNOUNCEMENTS
4. PROPERTY MANAGEMENT
a. Property Foreman — Summer Review
5. APPROVAL OF MINUTES
a. Regular Meeting of August 22, 2017 and the Special Meeting. of August 30, 2017
6. TRANSFER BUSINESS
a. Four -Year Domicile Non -Compliance — Extension Request
b. Four -Year Domicile Non -Compliance — Request for Waiver
7. FINANCIAL BUSINESS
a. Monthly Transfer Statistics
b. Warrant Aiathorization — Cash Disbursements
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G. L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties. The Commission will not reconvene in open session at the
conclusion of executive session.
1. Approval of Executive Session Minutes of August 7, 2017 and August 22, 2017
2. Real Estate Acquisition
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of September 12, 2017
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 p.m.
PRESENT: Richard Glidden, Kristina Jelleme, Neil Paterson, Allen Reinhard, John Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Susan Campese; Administrator/Finance
Manager; Property Forman, Jeffrey Pollock.
Inquirer and Mirror Reporter, Peter Sutters was also present at call to order.
I. CONVENE IN OPEN SESSION
A. REGULAR BUSINESS:
1. Regular Meeting of September 26, 2017 — Time Change Request: Ms. Campese
requested the regular meeting of September 26, 2017 be changed to a 3:00 p.m. start, to
accommodate the travel schedule for the Land Bank auditors who would be presenting the audited
financial statements for fiscal year 2017. The Commission directed Ms. Campese to post the
meeting for 3:00 p.m.
B. GOLF BUSINESS
1. Miacomet Golf ("MGC") Clubhouse — Insurance Update/Short Term Planning:
Mr. Savetsky reported that the Land Bank adjuster said AIG was balking at the extent of the
temporary facilities proposed. MGC General Manager, Alan Costa was looking into other options
including asking to lease the temporary classrooms the Town no longer used. Mr. Savetsky reported
that the Golf Committee would be meeting to discuss what type of temporary services should be
provided. Further, Mr. Savetsky reported that the adjuster said there was $210,000 of moveable
items lost, such as inventory and furniture in the fire. The adjusters building estimate would be done
this week with direct replacement costs that would then be increased by the amount needed to bring
the replacement to current codes. Additionally, AIG had agreed to advance $100,000 to cover
current expenses.
Golf Committee Chair, Robert Williams entered the meeting at 4: 06 p.m.
Commissioner Reinhard stated that siting the new building as soon as possible was important as it
would dictate where temporary facilities would go. Commissioner Jelleme suggested looking at
locations that the new clubhouse could not go may be a way to quickly site the temporary facilities.
Mr. Savetsky indicated that there would be a lot of staging area needed during construction and that
Christopher Calvert of Club Consulting Group as well as the architect would help to facilitate the
Land Bank Commission
September 12, 2017
discussion.
Page 2
2. Golf Committee — Public Members: Mr. Williams asked the Commission to
approve two new members to the Golf Committee that represented the public. Both were avid
golfers, but not members of MGC. Upon a motion made by Commissioner Glidden and duly
seconded by Commissioner Jelleme, it was unanimously VOTED to expand the Golf Committee by
two public members (James Kenny and Maureen Mahoney) as recommended by MGC General
Manager, Alan Costa.
C. CITIZEN BUSINESS/ANNOUNCEMENTS: Mr. Williams told the Commission that the
LPGA Nantucket Hospital fundraising dinner was a huge success, with the cart barn decorated
beautifully. Further, the professional golfers were quite impressed by the course and the staff. Mr.
Williams thanked the Commissioners for supporting the event.
Mr. Williams departed the meeting at 4.-20p. m.
D. PROPERTY MANAGEMENT:
1. Property Foreman — Summer Review: Mr. Pollock recapped the summer season
which went smoothly. He explained that staff patrolled and cleaned the beaches seven days a week,
and the parks and parking lots five days a week, and were able to keep up with trail maintenance
and mowing as needed. They accomplished more than previous summers in terms of invasive
species work at various properties with the removal of Phragmites, Purple Loosestrife and Spotted
Knotweed. Road grading and edge maintenance work is ongoing and all agricultural mowing was
complete for the season. Moving into the fall, they were planning on some additional pine tree
removal in Trotts Hills, completing the boardwalk extension at the Lily Pond and general
maintenance of fences, docks, dinghy racks, benches, etc. Mr. Pollock reported that the renovation
on the second floor of the Land Bank office had begun and was going smoothly. He reported on the
evolving plans for McAlinden; the installation of the "Fairy Trail'' at the Milestone property; the
completion of work to improve handicap accessibility at the Keane property; and creation of trails
on the Reyes property. Further, the burn season was scheduled for October 2nd through November
17`►' with burn units planned for Smooth Hummocks, Head of Plains and the rough at MGC. Mr.
Pollock presented a proof of a smaller version of the logo marker that they would install in parking
lots and beaches to go along with the logo boxes that marked the beginning and end of properties
but different from the trailhead markers that were still in the design stage. Commissioner Reinhard
stated that the holly trees at the Craig property had rebounded and looked much healthier than
before they were cut. Chairman Paterson commended Mr. Pollock and the property staff on their
excellent work. Mr. Pollock told the Commissioner that although the crew was small, they were all
hard working, dedicated and worked well together.
E. APPROVAL OF MINUTES: Upon a motion made by Commissioner Reinhard and duly
seconded by Commissioner Jelleme it was unanimously VOTED to accept, approve and release the
regular session minutes of August 22, 2017 and the special meeting minutes of August 30, 2017 as
written.
Land Bank Commission
September 12, 2017
F. TRANSFER BUSINESS:
Page 3
1. August 2017 Transfers — Record Nos.38745 through 38830: The Commission
reviewed transfers for the period of August 1, 2017 through August 31, 2017.
a. Current "M" Exemptions and Liens: The Commission authorized the placing of
liens against the following properties as a result of the purchasers claiming the "M" exemption as first-
time buyers of real property.
No. 38777 DM Framing, Inc.
No. 38782 Emmanuel A. Tavis and Saionara Tavis
2. Transfer Update:
a. Four Year Domicile Non -Compliance — Request for Waiver — No. 34110
Benjamin C. Smiles and Timothy F. Smiles: Ms. Campese reviewed the history of the transfer and
explained that although both brothers purchased the property claiming the "m" exemption and were
originally domiciled there, Benjamin Smiles had since left the island for a new work opportunity.
Mr. Smiles offered to pay his half of the fee, but asked that penalty and interest be waived as his
original intention was to stay on Nantucket and his brother (Timothy) continued to live in the house.
Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Reinhard it
was unanimously VOTED to waive the penalty and interest and to accept the payment of one half of
the fee ($4,000) from Benjamin Smiles as recommended by staff.
b. Four Year Domicile — Non -Compliance — Request for Extension — No.
34306 Timothy P. Mahoney: Ms. Campese explained that due to various personal circumstances
including the birth of his child, the construction of his home had been delayed, however his modular
home was due to arrive on Nantucket January 18, 2018. In accordance with the staff
recommendation, upon a motion made by Commissioner Stackpole and duly seconded by
Commissioner Reinhard it was VOTED to approve the extension request and to extend the "M"
exemption lien to July 20, 2020.
G. FINANCIAL BUSINESS:
1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar
years 2016 and 2017 through August 2017 were presented.
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Glidden, it was unanimously
VOTED to execute the September 12, 2017 warrant document in the amount of $217,329.65 to be
provided to the county treasurer.
I1. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly seconded
by Commissioner Jelleme, it was unanimously VOTED to go into executive session in order to
discuss the purchase, exchange, lease or value of real property and review and approve executive
session minutes. A roll call vote was taken: Reinhard — Aye, Paterson — Aye, Glidden — Aye,
Land Bank Commission
September 12, 2017
Page 4
Stackpole — Aye, Jelleme — Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared
that discussion of these matters in open session may be detrimental to the Land Bank's negotiating
position and that the Commission would not reconvene in regular session at the conclusion of
executive session.
ADJOURNMENT: Upon a motion made by Commissioner Stackpole and duly seconded by
Commissioner Glidden, it was VOTED,td adjourn at 5:40 p.m.
Attested to:
Richard
Accepted, Approved, and Released by the VOTE
of the Commission this 26th day of September, 2017.
Neil Paterson, Chairman
MONTHLY TRANSFER STATISTICS CALENDAR 2016
CAL16
Total
Exempt
Taxable
Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfers
Value
Value Taxable !
Received
Jan -16
93
41
52
$98,369,206
$92,706,0251,
$1,862,120
Feb -16
59
32
27
$30,033,729
$27,523,729'
$550,475
Mar -16
Apr -16
100
68
49
34
51
34
$78,894,324
$68,631,755
$76,444,325
$63,457,378]
$1,537,553
$1,269,148
May -16
85
50
35
$69,498,627
$62,815,751
$1,256,315
Jun -16
103
51
52
$92,768,8371
$89,962,837
$1,799,923
Jul -16
56
35
21
$46,842,402'
$45,392,5871
$907,852
Aug -1 6
83
48
35
$79,447,023
$75,538,1001
$1,511,230
Sep -16
105
48
57
$151,973,352
$148,099,3521
$2,962,654
_Oct -16
94
39
55
$111,176,0861
$107,025,586]
$2,148,512
- Nov -16
101
50
51
$96,829,2511
$94,119,2511
$1,892,585
Dec -16
119
65
54
$77,153,639
$72,588,639
$1,483,738
THRU AUG 16
Average
647
89
340
45
307
44
$564,485,903
$83,468,186
$533,840,732
$79,639,463
$10,694,616
$1,598,509
Low
56
32
21
$30,033,729
$27,523,7291
$550,475
High
119
65
57 j
$151,973,352
$148,099,352 !
$2,962,654
MONTHLY TRANSFER
CAL16
STATISTICS CALENDAR 2017
Total Exempt Taxable Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfers
Value
Value Taxable !
Received
Jan -17
91
48
43
$70,995,625
$64,626,2771
$1,298,476
Feb -17
61
39
22
$37,927,950
$35,566,000
$711,320
Mar -17
88
49
39
$86,162,201
$83,510,9011,
$1,679,335
Apr -17
May -17
70
82
41
47
29
35
$55,766,249
$61,049,314
$54,331,2491,
$57,758,014'
$1,086,625
$1,155,160
Jun -17
112
54
58
$101,008,1061
$96,807,856
$1,947,324
Jul -1 7
99
56
43
$86,775,289
$80,305,2891
$1,614,906
Aug -17
85
37
48
$100,460,304
$97,245,7001
$1,945,861
_ -Sep-17
Oct -17
Nov -17
_ Dec -17
THRU AUG 17
-Average
688
86
371
46
j
317 $600,145,038
40 $75,018,130
$570,151,286
$71,268,911
$11,4397005
$1,429,876
Low
61
37
22
$37,927,950
$35,566,000
$711,320
- High
112
56
58
$101,008,106
$97,245,700
$1,947,324
MONTHLY (UNAUDITED)
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of September 12, 2017
1. Monthly Transfer Report — August 2017
2. "M" Exemptions and Notice of Liens (see transfer business for record nos.)
3. Calendar Year Transfer Statistics and Graphs — August 2017
4. Check Warrant Summary dated September 12, 2017
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of September 12, 2017
1. August 2017 Transfers —Record Nos. 38745 through 38830
a. Current "M" Exemptions and Liens:
No. 38777 DM Framing, Inc.
No. 38782 Emmanuel A. Tavis and Saionara Tavis
2. Transfer Update:
a. Four Year Domicile Non -Compliance — Request for Waiver:
No. 34110 Benjamin C. Smiles and Timothy F. Smiles
b. Four Year Domicile Non -Compliance — Request for Extension:
No. 34306 Timothy P. Mahoney