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Home My WebLink About2015-12-8i Town of Nantucket NANTUCKET MEMORIAL IRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 Thomas M. Rafter, Airport Manager P1 Commissioners Phone: (508) 325 -5300 Daniel W. Drake, Chairman Fax: (508) 325 -5306 Arthur D. Gasbarro, Vice Chair Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING December 8, 2015 The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following Commissioners present: Arthur Gasbarro, Anthony Bouscaren, and Jeanette Topham. Participating by phone, due to geographical separation, was Andrea Planzer. The meeting took place in the 1s1 floor Community room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA. Airport employees present were: Thomas Rafter, Airport Manager, David Sylvia, Compliance Manager, Jamie Sandsbury, Business & Finance Manager, Mae Williams, Administrative Assistant, and Janine Torres, Office Manager. Mr. Drake announced the meeting was being video and audio recorded. Mr. Drake asked for comments on the Agenda. Hearing none, the Agenda was adopted. Ms. Topham made a Motion to approve the 11/10/15 minutes. Second by Mr. Bouscaren and Passed by the following roll -call vote: Mr. Bouscaren — Aye Ms. Planzer — Aye Ms. Topham — Aye Mr. Gasbarro - Aye Mr. Drake - Aye Mr. Bouscaren made a Motion to ratify the Warrant of 11/18/15. Second by Ms. Planzer and Passed by the following roll call vote: Mr. Bouscaren —Aye Ms. Planzer — Aye Ms. Topham — Aye Mr. Gasbarro — Aye Mr. Drake — Aye Mr. Bouscaren made a Motion to approve the Warrant of 12/9/15. Second by Ms. Topham and Passed by the following roll -call vote: Mr. Bouscaren — Aye Ms. Planzer — Aye Ms. Topham — Aye Mr. Gasbarro — Aye Mr. Drake — Aye Public Comment None. Pending Matters * 042214 -2 Formerly Used Defense Site (FUDS) Status - Mr. Rafter reported the MRS pile #1 sample results are due at the end of December. Stockpile X screening will take place in January and will result in a remedial investigation report for both MRS Site and Stockpile X that is due by March or April 2016. The Army Corps of Engineers (ACE) did not find anything in their preliminary investigation. * 11315 -2 General Fund Repayment Proposal - Mr. Rafter reported the Director of Municipal Finance, is working with Town Counsel to review comments based on a budget review with the Town Manager. + 111015 -1 Nantucket Wine Festival Hangar Event — A Special Event Permit and preliminary plan has been submitted by the Nantucket Wine Festival. Mr. Rafter noted his satisfaction and will base his final approval on Receiving a final plan with scheduled. Mr. Gasbarro suggested there be a base fee plus costs for any future Special Events that will be included in the next Rates and Charges review. Pending Leases and Contracts Mr. Rafter presented the following Leases and Contracts: • MHQ, Inc. — Capital Budget purchase contract for (1) Ford F250 Vehicle for Airport Operations in the amount of $42,483. • Superior Tire & Rubber Corp. — Operating Budget purchase contract for a plow blade for Airport Loader in the amount of $1,503.02 - PENDING • ENE Systems, Inc. — Service contract for $2,127 to provide labor and materials for Troubleshooting Johnson Control (Metasys) Direct Digital Control (DDC) System in Aircraft Rescue Fire Fighting (ARFF) Building. • Country Club Enterprises, Inc. — Capital Budget purchase contract for (2) 2016 Villager 8- passenger Golf Carts in the amount of $22,988. - PENDING + Mr. Rafter noted the Lease Amendment for Wisentaner, Inc. remains pending. Mr. Gasbarro made a Motion to approve the contracts with MHQ, Inc. and ENE Systems, Inc. Second by Ms. Topham and Passed by the following roll -call vote: Mr. Bouscaren — Aye Ms. Topham — Aye Ms. Planzer — Aye Mr. Gasbarro — Aye Mr. Drake — Aye Finance + 111015 -3 — FY17 Budget Review and Possible Approval — Mr. Rafter noted the only change made to the Budget presented at the November meeting was to the Contingency line, increasing the amount to $25,000 as directed. Discussion continued regarding the detailed improvement to the budget. 12.8.15 Airport Commission Meeting Page 2 of 5 Mr. Gasbarro made a Motion to approve the budget as presented. Second by Ms. Topham and Passed by the following roll -call vote: Mr. Bouscaren — Aye Ms. Topham — Aye Ms. Planzer — Aye Mr. Gasbarro — Aye Mr. Drake — Aye + 011315 -2 — Declaration of Surplus Property — 10 Airport Road — Mr. Gasbarro recused himself from the discussion. Mr. Rafter explained the Airport Gas Lease is expiring in 2018 and the parcel must be placed out to bid for a new term. The Declaration of Surplus Property is required under M.G.L. c30B for the disposal by lease or sale- of real property. The square foot lease value of $1.11 was based on an appraisal. Mr. Drake remarked the other commercial activities currently operating on the property or that may be allowed on the property might be considered will be addressed in the Request for Proposal (RFP). Mr. Bouscaren made a Motion to approve the Declaration of Surplus Property for the parcel known as 10 Airport Road. Second by Ms. Topham and Passed by the following roll -call vote: Ms. Topham — Aye Mr. Bouscaren — Aye Ms. Planzer —Aye Mr. Drake — Aye Mr. Gasbarro returned to the Commission panel. + 120815 -2 — MassDOT Aeronautics Revised Grant #63 — ARFF Vehicle- Mr. Rafter presented a revision to MassDOT Grant #63 that increased the amount by $286 to include the cost of the emergency radios. Mr. Gasbarro made a Motion to accept the revised MassDOT Grant. Second by Mr. Bouscaren and Passed by the following roll -call vote: Mr. Bouscaren — Aye Ms. Topham — Aye Ms. Planzer — Aye Mr. Gasbarro — Aye Mr. Drake — Aye Manager's Report — Mr. Rafter reported: Project Updates + North Ramp Rehab project is complete. The final inspection has been completed by the Federal Aviation Administration (FAA) and MassDOT. Close out documents are being prepared. + Air Traffic Control Tower cab has been encapsulated with a steel and plywood enclosure to allow work on the cab without exposure to the winter elements. + Mr. Rafter and Mr. Karberg will be meeting with Natural Heritage on Friday, December 11, 2015 to review and discuss the related Airport Master Plan projects to be completed prior to the long -term Environmental Notification Form (ENF). 12.8.15 Airport Commission Meeting Page 3 of 5 RFP /Bid Status — Mr. Rafter reported: + Fuel Farm Inspection bids have been opened and are under review. + Terminal Vestibule Repairs related to last winter's damage has been put out to bid. + Rental car concession RFP is advertised with proposals due back December 21, 2015. An addendum will be issued to address concerns raised by a proposer. + Snow Removal Equipment (SRE) bid protest has been investigated. The Airport will be proceeding with awarding the bid to the lowest bidder; Kodiak America. + Airport Gas parcel RFP draft is complete. Operations — Mr. Rafter reported: + Maintenance has designed and crafted temporary covers for the overhead doors in the Terminal Seasonal Arrivals area to reduce heat loss. + Maintenance participated in a Town sponsored Snow Plowing Safety Course. + Fuel sales for the Thanksgiving holiday weekend were down. + Statistics for Christmas Stroll are not yet known. The Chamber of Commerce mistakenly advertised free landing fees for Christmas Stroll. Mr. Rafter is addressing this issue. + FY17 Capital Requests will be reviewed with the Finance Committee on Tuesday, December 15, 2015. + Airport 1 (ARFF truck) has developed mechanical issues and is presently out of service. + A small grease fire occurred in Crosswinds restaurant on Tuesday, December 8, 2015, causing the terminal to be evacuated. The restaurant was temporarily shut down and repairs to their grill should be completed by Wednesday, December 9, 2015. + Mr. Rafter is contemplating attending a Routes America Conference in February, but the cost and location are still being reviewed. Mr. Gasbarro addressed the Airport's obligations requiring regular maintenance reports from tenants. It was suggested that when new leases are written, maintenance records be supplied to the Airport per the lease agreement. Mr. Rafter agreed and added the cost to repair the smoke detectors in the restaurant will be passed onto the tenant. Statistics — Mr. Rafter reviewed the October 2015 statistics: + Operations are up 5.27% over October 2014. Year -to -date up 2.05% + Enplanements are down 2.72% from October 2014. Year -to -date down 4.08 %. The Boston market with Cape Air showed a slight increase, Nantucket Air and Island Airlines Hyannis market is down. Jet Blue showed a 25% increase over 2014. New Bedford market is down. Cape Air for White Plains is up 75% and Jet Blue for JFK is up significantly with 27% increase. Martha's Vineyard is down significantly due to limited service. + October Jet A gallons sold are up .7% over October 2014. October year -to -date up 5.90 %. November down 37% but up year -to -date 5 %. + October AvGas gallons sold are up 4.27 %. October year -to -date up 4.85 %. November up 14 %, Year -to -date up 6% + Freight shows no change over October 2014. Year -to -date down 1.39% + 1 Noise Complaints filed for October. + 2 Noise Complaints filed for November. Personnel Report — Mr. Rafter reported: + Michelle Allen was hired as an FBO Customer Service Representative replacing Willma Perez who was promoted to FBO Supervisor. + Basil Edwards has been hired as a Custodian replacing Koche Rodriguez. 12.8.15 Airport Commission Meeting Page 4 of 5 Commissioners Comments None Public Comment None Having no further business for Open Session Mr. Gasbarro made a Motion to go into Executive Session, not to return to Open Session, under G.L. c.30A, §21(a), to review Executive Session Minutes as enumerated on the agenda for review and possible release; (b) under Clause 3 to discuss strategy with respect to threatened litigation with respect to the completion of the GA building: (c) under Clause 6, to consider the purchase, exchange, lease or value of real property with respect to Exhibit A of the Airport Layout Plan; (d) under Clause 3 & 6, to consider the purchase, exchange, lease or value of real property and to discuss pending litigation to Gatto vs. Town. The Chair has determined that an open session may have a detrimental effect on the negotiation/litigation position of the Airport Commission. Second by Ms. Planzer and Passed by the following roll -call vote: Mr. Bouscaren — Aye Ms. Topham — Aye Ms. Planzer —Aye Mr. Gasbarro — Aye Mr. Drake — Aye Meeting adjourned at 5:35 pm e ectfully submitted, Janine . Torres, Recorder Master List of Documents Used 11.10.15 Agenda including Exhibit 1 11.10.15 Draft Minutes 11.18.15 Warrant Signature Sheet 12.9.15 Warrant Signature Sheet Nantucket Wine Festival Permit Application w /schedule and allocated duties MHQ, Inc. Contract ($42,483) Superior Tire & Rubber Corp. ($1,503.02) ENE Systems ($2,127) Country Club Enterprises ($20,843) Memorandum of Understanding for Wisentaner Inc. Relocation Credit FYI Draft Budget Declaration of Surplus Property; 10 Airport Road, Nantucket MA MassDOT Aeronautics Revised Grant ($32,017) — ARFF Vehicle October 2015 Statistics Report Handout Jet Blue Load Factors for ACK -JFK 12.8.15 Airport Commission Meeting Page 5 of 5