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Home My WebLink About2015-11-10T�1r: IN" �✓ i:� � 1 , � 6 � � a i ` Town of Nantucket 2017 JAIN I I PM 12: O7 NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket island, Massachusetts 02554 Thomas M. Rafter, Airport Manager A Commissioners Phone: (508) 325 -5300 Daniel W. Drake, Chairman Fax: (508) 325 -5306 Arthur D. Gasbarro, Vice Chair Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING 'November 10, 2015 The meeting was called to order at 5:00,pm by Acting Chain Arthur Gasbarro with the following Commissioners present: Anthony Bouscaren, Jeanette Topham and Andrea Planzer. Participating by phone, due to geographical separation; was Daniel Drake. The meetingitook plaeeia the 11 'floor.Comtnunity.room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA. Airport empYoyees present were: Thomas. Rafter, Airport Manager, David Sylvia, Compliance :Manager, Jamie Sandsbuiy;'Business & Finance Manager, Mae Williams, Administrative Assistant, and Janine Tortes, Office Manager. Mr. Gasbarro announcedahe meeting was being video and audio recorded. Mr. Gasbarro -asked for comments owthe.Agenda. Hearing none, the Agenda was adopted, Mr. Bouscaren made a Motion to approve the 10/13/15 minutes. Second by Ms. Planer and Passed by the following toll -call vote: Mr. Bouscaren - Aye Ms. Planzer _ Aye Ms.:Topham *:Abstained. Mr. Gasbarro - Aye Mr.,Drake - Aye Mr. Bouscaren'anade::a'r,Motiott %to 7•atify the Warrants of 10 /21/15 and 11/4/15. Second by Ms. Planzer and r.ass6d.by-thc.following roll call vote: M-r.'Bouscaren — Aye Ms. 'Planzer — Aye Ms. Topham —.Aye Mr. Gasbarro —Aye Mr. Drake — Aye Public Comment None. 111015 -1 Nantucket Wine .'Festival Hangar Event Discussion — Mr. Rafter briefed the Commission,on.the event :details of 2015 event noting there were a few challenges but went more smoothly than the previous year due to the requirement to have a detailed plan from the festival (NWF) organizers' -Mr.-Rafter noted the concern is that NWF included the Airport event in both their 2015 and 2016 applications to the Board of Selectman (BOS) prior to obtaining Airport approval. NWF Executive D'irector,NaneyBean, addressed the Commission noting the airport location was noted as "to be''Merinined" on their 2016 itinerary presented to the BOS. Ms. Bean commented they weren't awara.of the challenges from last year's event due to the repeated inability to meet with Airport staff after the event. Ms. Bean asked if the Airport would consider partnering with NWF for this event. Allison Green of Wheels Up, co- sponsor of the NWF airport event, advised Wheels Up would do a better job in coordinating the static aircraft arrival knowing this was one of the challenges from last year. After brief discussion including the aviation component of the event and the year -round presence of Wheels Up to the Airport'.s:GA customer base, the Commission agreed to re -visit at their December meeting after NWF submits their Special Event Permit Application to the Airport. Pending Matters 042214- 2,Foi-merly Used Defense Site (FUDS) Status - Mr. Rafter reported the Army Corpstof Engineers are nearly complete with the investigative portion of the work within the FURS site with the remainder of the work dependent on the results of the soil samples taken. • 11315- 2'General'Fund Repayment Proposal - Mr. Rafter reported there has been no change. Pending Leases and Contracts Mr. Rafter presented the °following Leases and Contracts: • Potters Industries LLC — Three -year contract not to exceed $125,000 from the Operating budget for.the supply and delivery of Type III Glass beads used in airfield markings. • Scheidt and Bachmann USA, Inc. — a contract for $6,735 to purchase replacement parts for the .parking. system exit gate from the Operating budget noting the contract is still under review by the Chief Procurement Officer (CPO). • Offshore Property Services, LLC -- a $49,750 contract for Cleric of the Work services for the Air Traffic Control Tower project being funded by the Capital budget noting the contract:is still.under review by the CPO. • Mr. Rafter:noted;thecoratract: amendment for Kobo Utility listed on Exhibit 1 of the Agenda,is. -no longer required. • Mr. Rafter noted the:Lease Amendment for Wisentaner, Inc. remains pending. Mr. Rafter suggested approving the 'Scheidt and Bachmann and Offshore Property Services Contracts pending; approval: by the Town of Nantucket Procurement Office so that their approval did not have to wait until the next Commission meeting. Mr. Drake made a Motion to 1).approve the Potters Industries contract, and 2) the Scheidt and Baclunann and Offshore Property Services contracts subject to approval by the Town of Nantucket Procurement Office. `.Second by Mr. Bouscaren and Passed by the following roll -call vote: 11.10.15 Airport Commission Meeting Page 2 of 5 Mr. - Bouscaren — Aye Ms. Topham — Aye Ms. Planzer — Aye Mr. Gasbarro — Aye Mr. Drake — Aye Finance 111-01-5-271Y-11-6 Report — Mr. Rafter presented the draft 1' quarter FY16 financials and :indicate 75% improvement over FY15 V quarter. Mr. Rafter is scheduled to present the quarterly update to the Board of Selectman on November 18". 111015 -3 — FY17 Budget Review and Possible Approval — Mr. Rafter presented the draft FY17 Budget noting a' $700K increase compared to FY15 actuals. Mr. Rafter explained the most significant factors for the increase were Payroll, General Fund Repayment, Airfield Maintenance and Professional Services. Mr. Rafter noted $1 OK was allotted for Contingency Reserve: During discussion: • Jamie Sandsbury, `Btisiness- &'Finance - Manager, noted the Is' Quarter Update includes $2.2M of Retained Earnings; but -since it has yet to be confirmed, has not been incorporated into,the,FY17. °budget..Ms. Sandsbury also noted anticipated PFC Income is on the conservative side,due to the,steady decrease in enplanements. • The 'Contingency Line .;item „, should; be increased to $25K and requires Commission approvaltospend. • Ms. ; Sandsbury- edhfirmed.the?inerease to plione expense includes all Airport issued cell phones and tablets,in:addition to the -new Vo1P system. • Debt service schedule will be reviewed and shared with the Commission. • Approval ofth 'e`fFY17,'Bitdgetwilk�.betabled until the December meeting. Manager's Report - Mr: Rafter repotted: Project Updates • North Ramp. Rehab pmjectis; complete”. The Final Inspection by the Federal Aviation Administration (FAA) and 'Mass. Dept, of Transportation (MassDOT) is scheduled for November 12 "' • The modernization of the Air Traffic Control Tower is progressing. The majority of the abatement is complete: A :steel.- fi-amed 'structure is being erected and will be raised over the existing -cab to encapsulate and protect from whiter elements through construction. The new rotating - beacon will` be installed on the temporary structure until the rehab is complete. • The: pre- seoping Tripe ing .H s'11e1d with ilie FAA and MassDOT on the upcoming Airport Improvement :'Plan `,(ATP 'projects: Ale 'Vault Room Rehabilitation, the Public Address/Flight. `Information ;',Display System (PA/FIDS) Update and the Security Interactive Training'System. • Taxiway Markings project .,performed by the MassDOT contractor is complete. Mr. Rafter -noted this, .project;was.1;00%:fund .pd by MassDOT. RFP/Bid Status —Mr. Rafter reported: • A bid protest was.Teceived from the second low bidder on the SRE Snow Blower, Mr. Rafter is working with legal and the consultant to review and respond. • The Invitation to-Bid for. annual fuel farm inspections is advertised. 11.10.15 Airport Commission Meeting Page 3 of 5 • The Request` o. r.Proposals `(RFP) for rental car concessions is also advertised. • Work on the RF,P for Airport Gas parcel is ongoing. Operations — Mr. Rafter reported: • National Incident Management System (NIMS) training took place on November Yd and 4"'. ,Commissioners who were not able to attend may take the courses on -line. • Winter preparations are under way. • Attandetl - he,. ivrc <, L eggu.e,,spphsored;, meeting ovee the weekend which discussed housing needs. Statistics — Mr. Rafter reviewed the September 2015 statistics: • Operations are up 7% over September- 2014. Year -to -date up 1.45% • Enplanements are down 2.2% from September 2014. Year -to -date down 4.2 %. New slides (were introduced, breaking out the enplanements per destination. All destinations except Hyannis were strong or marginally changed. • Jet A, gallons sold ire up :17:9% over September 2014. Year -to -date rip 6.22 %. October sales are up 1 %. • AvGas gallons sold are up 31% °. Year -to -date up 4.9 %. October sales is up 4 %. • Freight is up 4% over Septenibpr 2014. Year -to -date down 1.66% • 14 Noise Complaints J1 led for - September. Personnel Report Mr'''Rafterreported:. • Interviews.are;unde.rivay for an FBO Customer Service Representative. • Ther e rs a, new opeiiing_ in custodial that is currently being advertised. • Noah Karber:'g;. Envu:on.mental Coordinator, has become an ACE Certified (Airport Certified„Eniployee)'in'Airfield Operatioins. He joins both Preston Harimon, Operations Superintendent; end John Grangrade, Maintenance Superintendent, who are also ACE certified. Commissioners Comments Mr. Gasbarro n6ted.the:20I&C6minission Meeting schedule was provided in the packet. Hearing no objection the schedule was.adopted.. Ms. Topham suggested adding lights to the cement pillars in the walkways leading to the parking lot as well as painting the:walkways blue, similar to Cape Cod hospital's parking lot, would help the sight impaired. Mr. Drake suggested adding Special, Events to the Fee Schedule to indicate a fixed rate plus expenses. Mr. Drake suggested 'ifuttrreidiscussion..on whether to promote events at the Airport. Public Comment Brian DiBiasio'Nantucket Station�Manager for Island Airlines, indicated their concern over flight disruption when the;steei:.:structure is hoisted over the tower cab. Mr. Rafter responded the goal is to minimize , ,disruption to teribinal. operations. The exact date, time and duration are still unknown. I1: DiBiasio.. suggested .inid -day to early afternoon would have the least impact to their operations. 11.10.15 Airport Commission Meeting Page 4 of 5 Having no fiirther business for Open Session Mr. Bouscaren made a Motion to go into Executive Session, not to return to Open Session, a) under G.L. c.30A, §21(a), to review Executive Session Minutes as enumerated on the agenda for review and possible release; (b) under Clause 3 to discuss strategy with respect to threatened litigation with respect to the completion of the GA building: (c) under Clause 6, to consider the purchase, exchange, lease or value of real property with respect to Exhibit A of the Airport Layout Plan; (d) under Clause 3 & 6, to consider the purchase, exchange, lease or value of real property and to discuss pending litigation to Gatto vs. Town. The Chair .has determined that an open session may have a detrimental effect on the negotiation/litigation position of the Airport Commission. Second by Ms. Planzer and Passed by the following roll -call vote: Mr. Bouscaren — Aye Ms. Topham — .Aye Ms. Planzer -- Aye Mr. Gasbarro — Aye Mi•. Drake — Aye Meeting adjourned at 6:05 pm Respe fully submitted, Janine M Tomes, Recorder Master List of Documents Used 1 1.10.15 Agenda including Exhibit 1 10. 13.15 Draft Minutes (Handout) 10.2 L 15 Warrant Signature Sheet I Lit.15 Warrant Signature Sheet Dept. of the Army 0 Right of Entry for Environmental Investigation re FUDS Site Potters Industries LLC Contract ($125K) Scheidt & Bachmann I JSA Contract ($6,735) Of,,hore Property Services LLC Clerk of Works Contract ($49,750) Memorandum of Understanding for Wisentaner irtc Relocation Credit FY2014 Airporl Enterprise Update dated 9/30115 (Handout) FYI 7 Dran Budget September Statistics Report 2016 Comruissiun Meeting Schedule 11.10.15 Airport Commission Meeting Page 5 of 5