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HomeMy WebLinkAbout2015-5-15N A N i.1C ; T 0YjN CLErY . Town of Nantucket 2017 jAN 11 PM 12: 0 NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 Thomas M. Rafter, Airport Manager �4 Commissioners Phone: (508) 325 -5300 Daniel W. Drake, Chairman Fax: (508) 325 -5306 Arthur D. Gasbarro, Vice Chair Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING May 12, 2015 The meeting was called to order at 5:00 pm by Acting- Chairman Arthur Gasbarro with the following Commissioners present: Andrea N. Planzer and Jeanette D. Topham. Participating by phone, due to geographical distance, were Daniel Drake, Chairman and Anthony Bouscaren. The meeting took place in the 1 st floor meeting room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA. Airport employees present were: Thomas Rafter, Airport Manager, David Sylvia, Compliance Manager, Noah Karberg, Environmental Coordinator, Lara Hanson, Operations Superintendent, FBO and Mae Williams, Administrative Assistant. Mr. Gasbarro announced the meeting was being recorded. Mr. Gasbarro asked for comments on the Agenda. Hearing none, the Agenda was adopted. Ms. Topham made a Motion to approve the 4/14/15 minutes. Second by Ms. Planzer and Passed by the following roll -call vote: Mr. Bouscaren — Aye Mr. Drake — Aye Ms. Topham — Aye Ms. Planzer — Aye Mr. Gasbarro - Aye Mr. Drake made a Motion to ratify the Warrants of 4/22/15 and 5/6/15. Second by Mr. Gasbarro and Passed by the following roll call vote: Mr. Bouscaren — Aye Mr. Drake — Aye Ms. Topham —Aye Ms. Planzer — Aye Mr. Gasbarro — Aye Public Comment None 071514 -4 Classification & Compensation Study Mr. Don Jacobs of DIJ Management Consultant Services, presented a Classification and Compensation Study. Mr. Jacobs emphasized this is not a cost of living study. The purpose of this study was to make a clear distinction of positions, employee qualifications, and how decisions are made to keep salaries fair, consistent, equitable, and competitive. The Airport Market Study data presented was collected from other airports that are seasonal in nature and /or have high peaking characteristics similar to Nantucket Memorial Airport. The minimum and maximum numbers from the data are guides to establish a hiring range and to retain current employees. Mr. Jacobs recommends developing a plan based on market data, years of service, and performance noting a benchmark survey and a percentage of salary classifications should be done annually. He further recommends that Non -union employees be put in a separate complying classification. He suggested to avoid using steps in relation to years of service but to encourage value and performance. This leaves flexibility to decision makers. Mr. Gasbarro suggested adding years of service and performance criteria to the chart that would help to analyze future data. Mr. Drake proposed that the Personnel Sub - committee meet to make a recommendation to the Commission as to what should be adopted. Mr. Jacobs strongly encourages the Commission to adopt a policy which is key to continuity. Pending Leases and Contracts Mr. Rafter presented the following Leases and Contracts: ➢ Atlantic Aeolus Corp — Lease Amendment Three (3) adding an additional 14,832 sq. ft. increasing annual rent to $92,392.00 as well as adding Brant Point Marine as a sub - tenant with annual business fee of $1,500.00 ➢ Air Wisconsin Airlines — Seasonal Airline Agreement for $12,000; Annual Business Fee of $1,500 plus Landing Fees. ➢ American Airlines — Office Space for American/US Airway affiliates of $6,960.00, Annual Business Fee $1,500.00. ➢ Delta Airline — Seasonal Airline Agreement with office space for $18,800; Annual Business Fee of $1,500 plus Landing Fees. ➢ Jet Blue Airways — Seasonal Airline Agreement with office space for $38,280; Annual Business Fee of $1,500.00 plus Landing Fees — PENDING ➢ PSA Airlines — Seasonal Airline Agreement with office space for $12,000; Annual Business Fee of $1,500 plus Landing Fees. ➢ Tradewind Aviation LLC — FBO Building Use Fee for $11,550.00; Annual Business Fee of $1,500 plus Landing & Ramp Fees. ➢ Island Airlines LLC — Signatory Airline with office space for $44,360; Annual Business Fee of $1,500 plus Landing Fees — TABLED ➢ Rectrix Aerodrome Centers — Operating Agreement as ground handler for Jet Blue for $1,500. Annual Business Fee. ➢ Scheidt & Bachmann USA — Contract to Supply and replace damaged exit gate housing $3,663. ➢ Greywall Software LLC — Two (2) day on -site Veoci Software Training $3,000. ➢ Exelis, Inc. — 3 year Contract for Public View Flight Tracking Software $45,000. ➢ Sherwin Industries — Contract to supply Type III glass beads for required airfield markings $32,880. ➢ Weston Solutions — Contract for Formerly Used Defense Site (FUDS) Stockpile X Relocation oversight $28,903.00. ➢ ENE Systems — Contract for HVAC Systems repair $10,134. ➢ ShoreTel, Inc. — Three (3) year Contract for cloud based VoIP Phone System $34,999.00 PENDING Airport Commission Minutes 5/12/15 Page 2 of 6 A brief question and answer period followed with Mr. Rafter reporting that we have been working on improving the processing of leases with the new Veoci software. Mr. Gasbarro addressed the continued chronic non - compliance of Regulatory Rules and suggested a meeting with Island Airlines be set up to initiate discussion regarding Section 9 of the lease. Excluding Island Air, Jet Blue, and Shoretel, Ms. Topham made a Motion to approve the Pending Leases and Contracts on Exhibit 1. Second by Ms. Planzer and Passed by the following roll call vote: Mr. Bouscaren — Aye Mr. Drake — Aye Ms. Topham — Aye Ms. Planzer — Aye Mr. Gasbarro — Aye Pending Matters: Mr. Rafter reported: ➢ 042214 -2 Formerly Used Defense (FUDS) Site — Tenants have been moved and are operating out of their new site; with the exception of Dutra Landscaping's greenhouse. The dirt pile move with Weston Solutions has been postponed until after the Federal Aviation Administration (FAA) inspection. At that time, the concrete pad will be removed as well. The Lease Amendments with the tenants are still in progress and should be available by the next meeting. ➢ 011315 -2 General Fund Repayment Proposal — Mr. Brian Turbitt, Town Finance Director has been working with Legal and the Department of Revenue (DOR) to finalize a document. 062513 -3 Voluntary Noise Compliance Program — Fly Friendly Noah Karberg- Environmental Coordinator reported preseason changes and notifications: ➢ New Public View software, provided by Exelis will be going live via the Airport's website Friday, May 22, 2015. This product will be our primary compliance auditing tool for all routes. The Fly Friendly brochure is being distributed through Operations and FBO, posted in the pilots lounge, and available on the website. Letters have been sent to frequent users covering Auxiliary Power Unit (APU) compliance and 2015 noise abatement Notice to Airmen (NOTAM). ➢ The Portable Noise Monitoring Station will be deployed on Memorial Day weekend. ➢ Mr. Karberg will be updating the noise board display in the Air Taxi Arrivals area to publicize the Landing Fee Incentive Program and results. ➢ Mr. Karberg and Jamie Miller, Business and Finance Manager, have consulted to draft a letter regarding the Landing Fee Incentive Program. He stated it is a good time to review the program and identify changes, to remind tenants of the No Single Engine exemption, and to reiterate the audit policy. Billing, reporting, and invoicing will remain the same. ➢ Mr. Karberg read a prepared statement from the Environmental Sub - Committee's review regarding single engine compliance. Mr. Joe Rose, Chief Pilot for Island Air, addressed the Commission regarding procedures and communication between the Airport, Island Air, and the Air Traffic Control Tower (ATCT). Discussion continued regarding compliance and establishing consistency in the Air Incentive Program. The Environmental Sub - Committee will meet to address the administration of the Program and present it to the Commission at their next meeting. Airport Commission Minutes 5/12/15 Page 3 of 6 022613 -2 Master Plan and Sustainability Program Update — Mr. Rafter reported the Financial Feasibility draft from Jacobs Engineering should be available next week. Once reviewed a meeting will be set up for discussion. A final on the Rates & Charges is also anticipated. a. 022415 -1 Airport Layout Plan (ALP) - Federal Aviation Administration (FAA) has reviewed and reported the proposed noise wall is not eligible for funding. It will remain on the Airport Layout Plan (ALP). Carbon Neutral Program Update - Mr. Rafter made a recommendation at the recent Environmental Sub - committee meeting regarding the status of the Carbon Neutral Program. Chris Willenborg, Director of Mass DOT — Aeronautics in conjunction with VOLPE has requested a meeting with the Sub - Committee before the Sub - Committee's makes their recommendation to the full Commission. GA/Admin Building Update — Mr. Rafter reported the closeout process continues and presented a change order for ratification noting there are two (2) additional change orders that are in the process of being resolved. Ms. Topham made a Motion to ratify Change Order 27 R in the amount of $833.75. Second by Ms. Planzer and Passed by the following roll -call vote: Mr. Bouscaren — Aye Mr. Drake — Aye Ms. Topham — Aye Ms. Planzer — Aye Mr. Gasbarro — Aye Manager's Report Other Project Updates — Mr. Rafter reported: ➢ Security Upgrade Project - The Commercial Ramp light is still outstanding and the interactive training submitted does not meet specifications and is being refused ➢ ShoreTel phone system contract is under legal review. ➢ Flight Information Display System (FIDS) — two (2) screens are being replaced and a web -based monitor is being installed at the security gate. ➢ Runway marking painting has begun with RW 12/30 completed thus far. The State will be painting the Taxiway markings this year. ➢ The State has indicated it is unlikely there will be any Airport Safety Management Program (ASMP) grant monies next year. ➢ Redesign of the FBO parking lot traffic flow pattern is in progress. ➢ North Ramp realignment of parking positions has been done. ➢ A significant water leak has been detected at the Snow Equipment Building (SRE) and repaired by maintenance. RFP /Bid Status — Mr. Rafter reported: ➢ North Ramp reconstruction came in over budget and was renegotiated by Jacobs Engineering to come in under budget. General Contractor bids for the Air Traffic Control Tower (ATCT) are within the budget and references are being checked. ➢ Snow Equipment Removal (SRE) Bid for equipment combination of snow blower, plow, and broom came in under bid. ➢ Ms. Torres is continuing to work with the insurance adjustor for damage in the vestibule this winter as well as fence repairs damage. ➢ Tug bids are still in progress. ➢ Quotes for Airport Rescue and Fire Fighting (ARFF) training have been received and we are continuing with that process. Airport Commission Minutes 5/12/15 Page 4 of 6 ➢ Request for Proposal (RFP) for advertising is nearing completion. ➢ Request for Proposal (RFP) for land on Sun Island Road is nearing completion. Operations — Mr. Rafter reported: ➢ JetBlue began service on Thursday, May 7, 2015 with an inbound flight of 83 passengers. ➢ We were notified by Delta that United will be having a short season: July 2, 2015 thru August 17, 2015. ➢ Regulations and Operating requirements are being put together for a Transportation Network Providers; also known as shared rides. ➢ Nantucket Wine Festival has met all of the requirements and will be held Friday, May 15, 2015 in Hangar #3. ➢ Chamber After Hours Business Event was held in the FBO on Thursday, May 7, 2015 and was well received. ➢ Federal Aviation Administration (FAA) Inspection will be Tuesday, June 9, 2015 through Thursday, June 11, 2015. ➢ Second group of Firefighters attended hot fire training in Boston during the week of May 4, 2015. ➢ Line painting in the FBO parking lot is being done in house as well as new signage being displayed. ➢ Taxi issue in the FBO parking lot will be addressed. March Statistics - Mr. Rafter reviewed the March 2015 statistics: ➢ Operations are down 10.38% over 3/2014. Year -to -date down 8.51 %. ➢ Enplanements are down 5.22% over 3/2014. Year -to -date down 3.32 %. ➢ Jet A gallons sold is down 45% over 3/2014. Year -to -date down .29 %. ➢ AvGas gallons sold is up 27% over 3/2014. Year -to -date down 4.73 %. ➢ Freight is up 16% over 3/2014. Year -to -date is down 2.10 %. ➢ 3 Noise Complaints filed March 2015. Hiring Report — Mr. Rafter reported 6 seasonal employees began May 11, 2015 in Operations with 4 more starting June 1, 2015. The FBO had 1 seasonal employee begin on May 6, 2015 with 2 more starting May 20, 2015. 3 Security Guards and 1 Janitor are returning on May 22, 2015 and 1 seasonal Maintenance person will begin on June 15, 2015. The first tenant in the Thompson House came during the week of May 4, 2015. Sub - Committee Reports Mr. Gasbarro reported the Environmental Sub - committee met and at this time they are not looking favorably on the Carbon Neutral Program but since MassDOT has asked the Commission to delay making a formal decision, they will comply. Mr. Rafter added he had spoken with Brian Turbitt, Town Finance Director, regarding finance options who seemed optimistic the numbers might turn out more favorably than anticipated. Further discussion continued regarding Solar Renewable Energy Credit's (SREC'S) and financial feasibility as well as timing. Mr. Bouscaren shared information he had obtained from people in Hyannis about their opinions on their project. Commissioners Comments Ms. Topham added she had seen the Airport Rescue Fire Fighter (ARFF) trainees after their live burn training and they were very enthusiastic with their experience. Mr. Drake made the observation that on Saturday, May 9, 2015 JetBlue bought jet fuel and while they were on the tarmac for more than an hour, they shut down their engines. He also added the sign by TSA needs to be changed from US Airways to American. Airport Commission Minutes 5/12/15 Page 5 of 6 Public Comment None Having no further business for Open Session Ms. Planzer made a Motion to adjourn into Executive Session, not to return to Open Session, to review the Executive Session minutes as enumerated on the agenda for review and possible release. Second by Ms. Topham and Passed by the following roll - call vote: Mr. Bouscaren — Aye Mr. Drake — Aye Ms. Topham — Aye Ms. Planzer — Aye Mr. Gasbarro — Aye Meeting adjourned at 7:15 pm. Respectfully submitted, Mae R."Williams, Recorder Master List of Documents Used 5/12/15 Agenda including Exhibit 1 4/14/15 Draft Minutes (Handout) 4/22/15 Warrant Signature Sheet 5/6/15 Warrant Signature Sheet Proposed Classification Plan Characteristic Chart Classification and Compensation Study Summary Report Atlantic Aeolus Amendment #3 Air Wisconsin Airlines 2015 Lease Agreement American Airlines /US Airways 2015 Lease Agreement Delta Airlines 2015 Lease Agreement JetBlue Airways Corporation 2015 Lease Agreement PSA Airlines 2015 Lease Agreement Tradewind Aviation, LLC 2015 Lease Agreement Island Airlines, LLC 2015 Lease Agreement Rectrix Aerodrome Centers, Inc. at HYA 2015 Operating Agreement Scheidt and Bachman USA, Inc. Contract (Exit Gate) Grey Wall Software, LLC Contract Exelis, Inc. Information Systems Contract Sherwin Industries, Inc. Contract Weston Solutions, Inc. Contract (Stockpile Oversight) ENE Systems, Inc. Contract ($14,932) Voluntary Noise Compliance Program notes from Mr. Noah Karberg GA /Admin Building Construction Change Orders dated 5/6/15 Fasano Acchione & Associates, LLC Merchants PCO 4027A Revised March 2015 Statistics Airport Commission Minutes 5/12/15 Page 6 of 6