HomeMy WebLinkAbout2015-4-14TOWN
Town of Nantucket 2011 jAN I I PM 12* 01
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, Airport Manager A Commissioners
Phone: (508) 325 -5300 Daniel W. Drake, Chairman
Far: (508) 325 -5306 Arthur D. Gasbarro, Vice Chair
Anthony G. Bouscaren
Andrea N. Planzer
Jeanette D. Topham
AIRPORT COMMISSION MEETING
April 14, 2015
The meeting was called to order at 5:00 pm by Chairman Daniel W. Drake with the following
Commissioners present: Arthur D. Gasbarro, Vice Chair, Anthony G. Bouscaren, Andrea N. Planzer
and Jeanette D. Topham. The meeting took place in the 1St floor meeting room at the Public Safety
Facility, 4 Fairgrounds Rd. Nantucket MA.
Airport employees present were: Thomas Rafter, Airport Manager, David Sylvia, Compliance Manager,
Mae Williams, Administrative Assistant, and Janine Torres, Office Manager.
Mr. Drake announced the meeting was being recorded.
Mr. Drake asked for comments on the Agenda. Hearing none, the Agenda was adopted.
Ms. Topham made a Motion to release the following 9 sets of Executive Session minutes previously
approved in Executive Session: 3/26/13, 4/23/13, 8/27/13, 7/15/14, 8/12/14, 9/9/14, 10/14/14, 12/9/14,
and 1/13/15. Second by Mr. Bouscaren and Passed unanimously.
Mr. Gasbarro made a Motion to approve regular minutes for 2/24/15, 3/10/15 as well as April 6, 7, & 8.
2015 that ran concurrently with Town Meeting. Second by Ms. Planzer and Passed unanimously.
Mr. Bouscaren made a Motion to ratify the Warrants of 3/25/15 and 4/8/15. Second by Ms. Topham
and Passed unanimously.
Public Hearing Proposed Rates & Charges
After reading an opening statement, Mr. Drake opened the Public Hearing on the Proposed Rates &
Charges. With no audience members present, Mr. Drake closed the Public Hearing. During review and
possible approval, Mr. Rafter stated the proposed Parking Lot Rate Structure has been put on hold until
we are able to develop proper implementation of the proposed structure with upgrades to the software.
The only monetary parking system change being proposed for approval is an increase of the lost token
fee from $10.00 to $20.00.
During discussion it was agreed to amend the Deicing Fluid to read "Market Price, Contact the FBO ".
Mr. Bouscaren made a Motion to adopt the 2015 Proposed Rates and Charges as amended. Second by
Mr. Gasbarro and Passed unanimously.
Public Comment
Mr. Walter Flaherty, a taxi cab owner arrived after the close of the Public Hearing. Mr. Drake allowed
him to speak in regards to the Rates & Charges. Mr. Flaherty asked what additional services the
increase in Taxi Permits would provide the taxis. Mr. Rafter explained that taxis have a dedicated
service lane giving them access to deplaned passengers.
Pending Contracts and Leases
Mr. Rafter presented the following Leases and Contracts:
❖ Baynes & Jones Electric Supply for $4,200.00 to supply replacement parts for broken street
lamps.
❖ KOBO Utility Construction Corp for $1,146.00 to troubleshoot and repair TW Charlie circuit.
❖ Franklin Paint Company for $34,999.00 to supply airfield paint.
Mr. Gasbarro made a Motion to approve the three contracts. Second by Ms. Topham and Passed
unanimously.
Pending Matters: Mr. Rafter reported:
❖ 042214 -2 Formerly Used Defense (FUDS) Site — Wisentaner Landscaping has been
completely relocated. Dutra Landscaping relocation is about 75% complete and final details of
lease amendments are being developed with Town Counsel. Maintenance staff will be
relocating the dirt piles with oversight provided by the Licensed Site Professional, Weston
Company.
❖ 011315 -2 General Fund Repayment Proposal— Meeting with Finance Director has been
postponed leaving nothing new to report.
022613 -2 Master Plan and Sustainability Program Update — Mr. Rafter reported:
❖ 041415 -3 FAA/DOT Meeting Update — The high priority for the FAA in the upcoming years
is referred to as Geometry which falls under a new Advisory Circular. The predominant impact
to our Airport will be the relocation of stub taxiways and therefore, has been added to the
Airport Layout Plan (ALP) and will be added to the Capital Improvement Plan (CIP).
❖ 022415 -1 Review & Possible Approval of Airport Layout Plan — Previous Commission
comments have been incorporated: :
Further discussion included changing the noise mitigation feature, or noise wall, to run the length of the
South Apron indicating the possibility of phasing the wall to coincide with the South Ramp expansion;
and designating the triangular piece of the Bunker Area as "Potential Future Solar Site ".
Mr. Bouscaren made a Motion to approve the Airport Layout Plan (ALP) submission as presented with
notations of "Solar Field" and "Noise Mitigation Feature" from ARFF Building to the end of Ramp
Section E. Second by Ms. Planzer and Passed unanimously.
Finance: Mr. Rafter reported:
❖ 041415 -1 Annual Town Meeting Recap — All Airport articles were passed including all
financial articles. Mr. Drake addressed the Nobadeer Farm Road Zoning changes. He
recommended a Sub - committee meeting to discuss the planning and layout of housing options
that can be taken to the FAA. Property was re -zoned to CN and R5. Ms. Planzer added that
FAA views housing on any Airport property as an incompatible land use. Discussion continued
regarding the critical housing shortage on Nantucket directly affecting Airport employees.
❖ 041415 -2 FY15 3rd Quarter Report— Review indicates:
a. Anticipation of 4th Quarter Fuel purchases
b. Indirects not yet recorded by Town of Nantucket Finance
c. Still relying on Retained Earnings
Airport Commission Minutes 4/14/15 Page 2 of 5
Carbon Neutral Program: Mr. Rafter reported the Workshop held on April 9, 2015 with Honeywell
reviewed financing options for the possible solar project. Mr. Rafter suggested a Sub - Committee
meeting to review and discuss the options presented by Honeywell. Mr. Rafter noted Brian Turbitt,
Nantucket Director of Finance, is seeking Bond Counsel's advice on the finance options presented.
After brief discussion, it was also decided to seek advice from George Aaronson, the Town's Energy
Consultant, and ask him to attend the Sub - committee meeting.
GA/Admin Building Update: Mr. Rafter reported:
Another pay requisition has been received from the Contractor, but it is not the final. Ms. Torres
reviewed the requisition with Bill Maguire of Nantucket Architecture Group, and is determining
what the payment will be.
Manager's Report
Other Project Updates — Mr. Rafter reported:
❖ Chris Willenborg has announced he will be leaving MassDOT, Division of Aeronautics.
❖ Security Project — Commercial ramp light is delayed another month due to lack of an
access panel.
❖ The Interactive training module still has many questions with no progress.
❖ North Ramp Reconstruction project will be advertised starting April 16, 2015 with bids
due Wednesday, April 29, 2015.
❖ The new Website is up and running.
❖ Air Traffic Control Tower (ATCT) Sub -bids are due Wednesday, April 15, 2015 and
General Contractor bids due on Wednesday, April 29, 2015.
❖ Geothermal Re- Commissioning Project has been scrapped. The Maintenance Department
is working with a contractor which will save time, money, and effort going directly to
implementation.
❖ ShoreTel Sky phone system should be up and running very soon.
RFP /Bid Status — Mr. Rafter reported:
❖ In addition to the North Ramp and ATCT GC bids mentioned, the SRE Snow Blower bid
is also due April 29, 2015.
❖ Bid Packages are also being drafted for storm related damages to the perimeter fence and
the arrivals vestibule.
❖ Aircraft Tug bid is still pending.
❖ Pricing for ARFF Training is being obtained.
❖ Advertising RFP is being drafted.
Operations — Mr. Rafter reported:
❖ Wine Festival Permit has been approved and is subject to payment and permitting
requirements.
❖ Cape Air requests to plant a tree in recognition of Earth Day. Mr. Gasbarro made a
Motion to accept the tree gift from Cape Air. Second by Ms. Topham and Passed
unanimously.
❖ Chamber of Commerce Business After Hours will be held Thursday, May 7, 2015 in the
FBO, 5:30 — 7:30 pm. The Airport is Co- Hosting with Cape Air.
❖ FAA Part 139 Inspection is scheduled for June 9 — 11, 2015.
❖ First group of ARFF personnel attended Hot Fire Training and the second group will
attend training in May.
❖ Tenant meeting was held Thursday, April 2, 2015.
❖ JetBlue will begin service on May 7, 2015.
Airport Commission Minutes 4/14/15 Page 3 of 5
❖ Notice of imposter website was sent to tenants indicating it is not the official website of
Nantucket Memorial Airport. Discussion ensued regarding trademarking and website
security. Mr. Drake noted there is a $325.00 fee for copywriting our logo.
February Statistics — Mr. Rafter reviewed the February 2015 statistics:
❖ Operations are down 19.5% over 2/2014. Year -to -date down 8.3 %.
❖ Enplanements are down 1% over 2/2014. Year -to -date down 3.23 %.
❖ Jet A gallons sold is down 42% over 2/2014. Year -to -date up .13 %.
❖ AvGas is up 55% over 2/2014. Year -to -date is down 5.3 %.
❖ Freight is down I% over 2/2014. Year -to -date is down 3.5 %.
❖ Two (2) noise complaints. Zero (0) last year.
Hiring Report — Mr. Rafter reported on the Seasonal Hirings so far: The FBO has hired 3,
Operations has 2 approved and plans 8 more. All previous Security staff is returning; and 1
janitor. Mr. Drake requested a complete seasonal schedule be presented at the next meeting.
Mr. Rafter finished his report stating that Mr. Don Jacobs would like to address the Commission
to review the Salary Compensation Study at the next meeting.
Sub - Committee Reports:
Ms. Topham reported her comments to Cape Air at the Tenant meeting and their willingness to
work on some of the issues.
Commissioners Comments
Ms. Topham recommended reaching out to the Nantucket Garden Club for spring plantings.
Mr. Drake asked that Noise Discussion be put on next month's agenda.
Public Comment
None.
Having no further business for Open Session, Mr. Gasbarro made a Motion to adjourn into
Executive Session, not to return to Open Session, to review the Executive Session minutes as
enumerated on the agenda for possible release; and March 10, 2015 for review and possible
release. Second by Ms. Topham and Passed by the following roll -call vote:
Mr. Bouscaren — Aye
Ms. Topham — Aye
Ms. Planzer - Aye
Mr. Gasbarro — Aye
Mr. Drake — Aye
Meeting adjourned at 6:00 pm.
Res ectfully submitted,
Janine . Torres, Recorder
Airport Commission Minutes 4/14/15 Page 4 of 5
Master List of Documents Used
4/14/15 Agenda including Exhibit 1
2/24/15 Draft Minutes
3/10/15 Draft Minutes
4/6/15- 4/8/15 (ATM) Meeting Minutes
3/26/13 Executive Session Minutes
4/23/13 Executive Session Minutes
8/27/13 Executive Session Minutes
7/15/14 Executive Session Minutes
8/12/14 Executive Session Minutes
9/9/14 Executive Session Minutes
10/14/14 Executive Session Minutes
12/9/14 Executive Session Minutes
1/13/15 Executive Session Minutes
3/25/15 Warrant Signature Sheet
4/8/15 Warrant Signature Sheet
4/14/15 Public Hearing Opening Statement (Read Aloud)
2015 Proposed Rates & Charges
Written Response to 2015 Proposed Rates & Charges from Diana Nascimento
Baynes & Jones Electrical Supply Co. Contract
Scheidt and Bachman USA Contract
Grey Wall Software LLC Contract
KOBO Utility Construction Corp Contract
Sherwin Industries Contract
Franklin Paint Company Contract
E -mail dated 4/1/15 and Revised Airport Layout Plan (ALP) from Bill Richardson of Jacobs Engineering
FY 15 3m Quarter Financials
Cape Air Letter dated 4/9/15 Request for Tree Planting
February 2015 Statistics
Airport Commission Minutes 4/14/15 Page 5 of 5