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HomeMy WebLinkAbout2015-12-3Minutes for December 3, 2015, adopted Dec. 9 Town of Nantucket Capital Program Committee www.nantucket- ma.gov Own Uor►; Yawn & County 16 Broad St Nantucket, MA �r 091015 Building 02554 Members: Phil Stambaugh (Chair), Christy Kickham (Vice Chair), Richard Hussey (Secretary), Tobias Glidden, Nat Lowell, Peter McEachern, Pete Kaizer MINUTES Wednesday, December 3, 2015 4 Fairgrounds Road, Training Room — 8:00 am Called to order at 8:07 a.m. Staff: Libby Gibson, Town Manager; Gregg Tivnan, Assistant Town Manager; Brian Turbitt, Director Finance; Terry Norton, Town Minutes Taker Attending Members: Stambaugh, Kickham, Hussey, Glidden, McEachern, Kaizer Absent Members: Lowell Late arrival: None Documents used: General and Enterprise Fund Capital Project 10 -year spreadsheet. 1. General Funds a. Department of Public Works (DPW) /Planning Land Use Services (PLUS) Discussion Stambaugh — There is debate as to whether or not the Prospect Street shared use path extension is still in and who is responsible for it. Turbitt — It was decided this would remain where it is. Stambaugh — Asked about Mid - Island School Area Roadway Acquisition $100,000; asked about funds for the actual construction. There is no description or justification; need information on that. Turbitt — Under DPW Project 9 is Road Taking for Friendship /Somerset $250,000. There is no description for the Mid- Island School Area Roadway Acquisition. He doesn't know if DPW or Transportation is responsible for this. b. Fire Department Stambaugh — The Engine 7 got changed to $165,000. The Off -Road Ambulance came out. c. Natural Resources Turbitt — The Brant Point Shellfish building was approved for funding at 2015 Annual Town Meeting (ATM). This won't be part of Article 10 for 2016 ATM. d. Our Island Home (OIH) Stambaugh — Would like to ask Ms Gibson about the status for OIH $2.5 million. There seems to be a lot of public questions about this project. The $2.5 million is probably not right. Turbitt — The $2.5 million is supplemental funds for design and engineering and site planning. $1 million that has been allocated is not sufficient to cover the costs. e. Public Safety Stambaugh — The Children's Beach boat ramp, he had a note that the $150,000 won't be enough. Turbitt — There was funding of $350,000 allocated last year that was insufficient; the bid came at $492,000. f. Department of Public Works Stambaugh — Sidewalk Improvement Plan $1.5 million, asked for clarification about what that is for specifically. Turbitt — This is for Phase I, the downtown area. Page 1 of 4 9. h. Minutes for December 3, 2015, adopted Dec. 9 Glidden — This includes the expansion of the sidewalk coming from the Hyline down to Main Street. It's not just for fining cobblestone. Stambaugh — He had a note that Storm Water Improvements was being pushed out to FY2018. Asked that be verified. First Way has been reduced $750,000. Discussion about which article sewers will be in; not Article 10. School Department Glidden — Auditorium Upgrades, he thought that was moved out to focus on repair and construction of the automotive shop. Town Administration Stambaugh — 2 Fairgrounds Road (a new building) $10 million, might want to move that out. There are still issues of location being addressed. Suggested moving it out to FY2018. Glidden — There had been an estimate for design of $400,000; he doesn't think that will be enough. Turbitt — Based on the 10% factor, it wouldn't be enough; there would have to be supplemental funding. Tivnan — The $400,000 was for a schematic for the different site plans. The entire design -build out is more like $24 million for a building that puts the Town and Water Company in one location. He doesn't think there has to be anything for this in FY2017. Stambaugh — 2 Fairgrounds and 20 South Water will both be moved out to FY2018 and FY2019 respectively. Don't know what amount to attach to 2 Fairgrounds. Discussion about the continued viability of a Children's Beach Concession. Turbitt — New FY2017 total for General Fund capital projects is $14,282,800. Explained various funding sources. Would have to consider whether or not to advance borrowing for whatever the difference might be. The Real Estate account is very limited on how it can be used; it can't be used for what might be considered normal operating projects. Another funding source would be prior -year articles that have been expended with funds left over; what projects it goes to is determined by the funding source. Glidden — He was under the impression that some of the $700,000 for the Nobadeer Farm Field House was coming from a Community Preservation Commission (CPC) grant. Turbitt — No funding for that was in the article CPC submitted. Free cash is solidified. There is approximately $4 million in the Real Estate account, but we probably don't want to eliminate that money. Reappropriations are no more than $600,000. Stambaugh — Will need to reconfirm with department heads to determine what projects can be postponed. The $14 million is about $6 million over the available funding. Asked Ms Gibson about the status for OIH $2.5 million and whether or not it can be moved out. Gibson — We can probably take that out; there's more going on than just the facility, there is the operation. There are some repair capital projects that must go forward while the future of the facility is determined. Turbitt — Confirmed the Brant Point shellfish is already funded. The total is now $10.4 million. Gibson — Provided an update on plans to lease 20 South Water Street and can also be pushed out. Also there has been discussion about combining the municipal building with the water company at Wyers Valley, which would leave 2 Fairgrounds property open for other options. Glidden — Asked about the mid- island school acquisition. Gibson — Prospect Street shared use path extension, there are safety concerns behind the need for this the $380,000 is probably not enough, a lot of research needs to be done in regards to takings. In -Town Bike Path Design for $200,000, the bid that came in well over double the appropriation; the design can still go forward; Phase 2 & 3 for $150,000 total are takings and those numbers is not yet determined. Wauwinet Bike Path Grant for $70,000 is a nice to have but not necessary. Mid- Island School Area Acquisition for $100,000 had a study about mitigating traffic flow and involved some takings; the issue is that Friendship and Somerset would require Page 2of4 Minutes for December 3, 2015, adopted Dec. 9 maintenance /repair so should probably be pushed out; she will check to ensure this isn't a duplicate of DPW project 9. Glidden — As for the Fire Department, the Brushbreaker, Engine 7, had the free chassis that could be used to build a new Brushbreaker; the $450,000 was for a new truck. Turbitt — The ambulances would come out of the ambulance fund. The Brant Point Shellfish comes out. Gibson — Suggested taking the OIH $2.5 million out. The Children's Beach boat ramp is supplemental funding. She will confirm the status of the F -Street bulkhead Tivnan — the $150,000 is accurate for Children's Beach boat ramp. McEachern — The Steamship Authority dolphin replacement, all the concrete from the old dolphin is at the bottom of the harbor. Gibson — She will follow up on that. Sidewalk Improvement Plan at $1.5 million is for Phase I. Stormwater Improvement for $6.5 million has been moved out. Nobadeer Farm Field House $700,000 is needed. Bartlett/Surfside roundabout $150,000 is the Town's share. Glidden — The $150,000 is for design; everything else is taken care of. Gibson — Surfside Area Road improvement $1 million is for Phase II. Road Improvements /Maintenance — Island Wide for $900,000, this is an annual number. First Way has been reduced to $750,000. Winn Street Improvements $250,000 is needed for routing of cyclists. Road Takings — Friendship /Somerset $250,000, not sure there is a number for fixing and maintaining these roads. Discussion about repair and maintenance of the roads. Gibson — Suggested moving this out until there in more repair and maintenance information. The DPW equipment is needed and should remain. The Network Infrastructure, Servers, and E- permitting should stay. 2 Fairgrounds can move out. Town Fueling needs to stay in, though hoping to work something out with the Airport to bring the cost down. Children's Beach the $500,000 is for repair /upgrade of the concession itself and could be moved out to FY2018; the bathrooms are happening now. Turbitt — He will make all the changes and send the changes out with the bottom line total and have a schematic for funding ready for the next meeting. 2. Enterprise Funds a. Airport Enterprise Fund Discussion Turbitt — About $1.5 million is federally and state funded. b. Our Island Home Enterprise Fund No questions. c. Sewer Enterprise Fund Stambaugh — Baxter Road design and construction $1 million has been moved out to FY2019. Hussey — Asked if the Pump Stations construction costs should be updated; they are based on 2013 prices. Gibson — She has a note to discuss that with the consultant. Stambaugh — The `Sconset Wastewater Treatment Plant evaluation and repairs $1 million is necessary. Noted that the terminology for the "Airport Pump Station" to clarify that it isn't the Airport's. Glidden — Manhole and Catchbasin Inspections can be moved out to focus on the sewers. Stambaugh — The generators are on- going. The Town Water main to plant and housing was changed to $1.3 million and got moved up to FY2017. The Membrane Filtration System $1.3 million has been moved up to FY2017. Gibson — That is a place holder while documentation from the vendor is reviewed to ascertain whether or not the equipment has to be replaced this year. Stambaugh — He had a question about Fiber Lines to Plant at $250,000 in FY2018 and $1 million in FY2019. Page 3 of 4 Minutes for December 3, 2015, adopted Dec. 9 Kickham — For planning purposes, the 'Sconset repairs for $1 million; it sounds like it will be more than that. Suggested there should be placeholders in the years out. d. `Sconset Water Company No changes e. Solid Waste Enterprise Fund Stambaugh — The repairs /Replacements should be changed to $115,000. The Baler /Conveyor Replacement was moved out to FY2018 at $285,000. Gibson — Waiting for supplement funds approved at 2015 ATM for the construction of Cell C3. Waiting for a better number that includes the prevailing wage. f. Wannacomet Water Company McEachern — Asked the home at Polpis Road — Maintenance $81,500, if that is the manager's home and what happens to it when the manager retires. Gibson — That was built for the manager; when the manager retires, it will be used by the new manager. McEachern — Suggested pushing this out to allow the new manager to make decisions. Stambaugh — Suggested taking it out and spreading the maintenance out over years so that it doesn't become a capital project. This should covered by the operating budget. CAPCOM BUSINESS 1. Future Meeting Topics Review 2. Kickham — Asked if the Airport employee housing is in line with the Town's efforts in regards to Town employee housing. Gibson — The housing will have to be established specifically but there might be a way to work some Town employees into the Airport housing. We have to develop a concept of what housing would cost to build that includes some seasonal housing. 3. Discussion about funding for the position of Tucker Holland, Housing Advisor. V. DATE OF Wednesday, December 9, 2015, 8:00 a.m. at 4 Fairgrounds Road, Training Room Adjourned: 9:50 a.m. Submitted by: Terry L. Norton Page 4 of 4