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Home My WebLink About2015-12-2Minutes for December 2, 2015, adopted Dec. 9 hu�vtl %alvi m Town & County Building 16 Broad St Town of Nantucket Nantucket, MA 02554 Capital Program Committee www.nantucket- ma.gov 0 9 2015 Members: Phil Stambaugh (Chair), Christy Kickham (Vice Chair), Richard Hussey (Secretary), Tobias Glidden, Nat Lowell, Peter McEachern, Pete Kaizer MINUTES Wednesday, December 2, 2015 4 Fairgrounds Road, Training Room — 8:00 am Called to order at 8:05 a.m. Staff: Libby Gibson, Town Manager; Gregg Tivnan, Assistant Town Manager; Brian Turbitt, Director Finance; Lynell Vollans, Assistant Director Finance; Terry Norton, Town Minutes Taker Attending Members: Stambaugh, Kickham, Hussey, Glidden, McEachern, Kaizer Absent Members: Lowell Late arrival: Kickham, 8:09 a.m. Documents used: Town of Nantucket Capital Improvement Plan application for Department of Public Works Sewer Enterprise Fund and Solid Waste Enterprise Fund for FY2017 APPROVE 1. 1. November 18, 2015 Hcld Presenters David Gray, chief Operator Wastewater Treatment Plant Kara Buzanoski, Director Department of Public Works (DPW) 1. Sewer Enterprise Fund Discussion Buzanoski — Reviewed changes in the positioning of projects and two new additions; one addition is $750,000 for First Way sewer construction; this had originally been included in the general fund budget but is more appropriate in the enterprise fund. This is only half the road. Moved the Baxter Road sewer design and construction out to FY2019. Madaket /Somerset /Warrens Landing sewer for $62 million has been moved up to 2017 at the request of the Board of Selectmen (BOS); broke down the cost of each section. Monomoy /Unconnected Town Sewer will not have an impact for 2 years, FY2019. This is through SRF (State Revolving Fund) who loans money as part of the clean water initiative with a payback period of 20 years at zero percent. The reason for moving the sewer projects is to take advantage of zero percent financing. Hussey — The Sewer Workgroup Report asked about public outreach. Discussion about the public outreach in regards to Madaket /Somerset /Warrens Landing sewer. Buzanoski — Explained that Madaket sewer went from $45 million to $62 million because it now includes Warrens Landing and Somerset. Glidden — Asked why the cost for Monomoy has changed. Turbitt - The $33,600 for Monomoy doesn't include the unconnected PLUS parcel; those are about $10.1 million. Buzanoski — The 'Sconset evaluation will stay the same. The membrane filtration system at $1.3 million has been moved up from FY2019. Received communication from GE that they expect the Town to take delivery in FY2017 based on an agreement made 10 years ago. Town Counsel will review that agreement and determine how accurate their decision to take deliver in FY2017. Page 1 of 3 Minutes for December 2, 2015, adopted Dec. 9 Pushed out the Town water main and in -house fire suppression to accommodate the numbers generated from the evaluation. Gray — Noted the Upgrade Wastewater Lab and certification $250,000 is a place holder. The State is requiring all testing be done in a state - certified lab until the local lab is certified. Buzanoski — Based upon available capital funds, the Airport Pump Station upgrade has been moved out to FY2018. The flows are up in air at the moment based upon what Richmond Development proposes. Also moved out the Manhole and Catch basin inspections for budgetary reasons. Stambaugh — Asked why the Airport Pump Station upgrade has gone from $500,000 to $1 million. Gray — The $1 million is because of how the Richmond Development project might play out. Starting to get more hard numbers for equipment. Noted the technical address is Millers Way. Buzanoski — They have $80,000 for the Pinevalley Generator; also have a better number for the Monomoy generator at $50,000. The other two for FY2017 is the 10 -wheel dump truck and pick -up truck. Hussey — Back to the sewer design and construction, asked about the likelihood for the 2% financing for the betterment tax for individual homeowners. Turbitt — There is going to be a market rate component when the betterment is done that will cover the rest of the cost. The BOS sets the rate. It can be between 2 % -5 %. The zero percent financing is for a period of 20 years; also they do not cover the design costs. Discussion about a 30 -year loan versus a 20 -year loan. Gibson — The BOS is very sympathetic about a 30 -year loan, which is more palatable. Hussey — Asked about a waiver for senior citizens. Turbitt — When there is a betterment 20 -year loan, alien is automatically attached to the property; if there is a transfer, the money is paid. Hussey — His concern is for senior citizens on fixed incomes and their taxes going up once the betterment is added. Turbitt — Under the betterment package, there is a senior deferral. Stambaugh — Suggested all these questions are a great basis for a Q&A to be asked during the outreach session. 2. Solid Waste Enterprise Fund Buzanoski — Waste Options has provided estimates for the improvements to the building where all the recycling and sorting is done; that will go up $115,000. The mining is the same. Last year received a $1 million bid to fill the new cell but found that prevailing wages had not been applied to those numbers so that will have to increase. Gibson — It does look like that $1 million will increase. Buzanoski - The MRF Bailer /Conveyor Replacement $300,000 of the total $585,000 is moved up from FY2020. Landfill Mining $700,000 remains the same. Capping the cells is still $8.2 million for FY2018. Glidden — Asked how much longer the mining will continue. Buzanoski — There are 4 years left of the 2"d 5 -year agreement. There were originally 22 acres to be brought down to about 6 acres. Stambaugh — The numbers need to be confirmed before this committee presents to the Finance Committee on December 15. Page 2 of 3 Minutes for December 2, 2015, adopted Dec. 9 Discussion Stambaugh — Wants to start talking about the funding sources as well. Turbitt — He has a breakdown of all the projects by funds and department; he can run them by funding source as well. He will have to add the changes from sewer and solid waste to that breakdown and bring it for the December 3 meeting. 1. I)ccember 3: will discuss the recommendations for FY2017 Wednesday, December 3, 2015, 8:00 a.m. at 4 Fairgrounds Road, Training Room Adjourned: 8:57 a.m. Submitted by: Terry L. Norton Page 3 of 3