HomeMy WebLinkAbout2015-11-18�IC:rK
Minutes for November 18, 2015, adopted Dec. 9 l.lsb'i7 Town, & County Building
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Town of Nantucket Nantucket, MA 02554
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Capital Program Committee
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Members: Phil Stambaugh (Chair), Christy Kickham (Vice Chair), Richard Hussey (Secretary), Tobias
Glidden, Nat Lowell, Peter McEachern, Pete Kaizer
MINUTES
Wednesday, November 18, 2015
4 Fairgrounds Road, Training Room — 8:00 am
Called to order at 8:00 a.m.
Staff. Brian Turbitt, Director Finance; Lynell Vollans, Assistant Director Finance; Terry
Norton, Town Minutes Taker
Attending Members: Stambaugh, Kickham, Hussey, Glidden, Lowell, McEachern, Kaizer
Absent Members: None
Late arrival: Kickham, 8:05 a.m.; Glidden, 8:06 a.m.
Documents used: Copy Draft December 17, 2014, October 28, 2015, and November 4, 2015 minutes;
Airport Enterprise Fund Capital Request with photographs; Wannacomet &'Sconset
Water Enterprise Funds Capital Request with photographs; Nantucket Public Schools
Capital Request with photographs.
APPROVE 1.
1. December 17, 2014: Approved by unanimous consent
2. October 28, 2015: Approved by unanimous consent
3. November 4, 2015: Approved by unanimous consent
01 MAN LIVA I • • . Us 001 FrIerm 0 0 WN X I ROSS
Presenters Tom Rafter, Manager
Jamie Sandsbury
Discussion Rafter - Of the $2M total, about $1.55M is AIP eligible, which is Federal Aviation
Administration (FAA) funding. Airport Equipment, $66,000: The LAV cart should be $14,000
but the total is correct; none of the equipment is eligible for FAA funding. Explained the types
of FAA eligibility.
FIDS /PA Replacement, $375,000: The Flight Information Display and P.A. systems are not
FAA compliant. This is AIP eligible.
Employee Housing Concept, $100,000: This is a place holder; he is preparing a request for
approval for the FAA. Typically, they do not look favorably on housing on Airport property;
however, we have a house at Park Circle and they understand the housing situation on
Nantucket. This request is to get an architect on board for a rendering and site plan.
McEachern — Noted this is the second time this board has heard about employee housing;
suggested the possibility of combined housing for several departments.
Rafter — Interactive Employee Training, $175,000: this is for software. The administrators for
this program are on staff; there would be no new hires.
Vault Room Rehab, $1.M: The room contains the switch gear for lighting control and associated
equipment; this is over 15 years old. This is AIP eligible.
Terminal Exterior Painting, $75,000: The exterior was last painted in 2009; the weather increases
the need for exterior painting.
Page 1 of 4
Minutes for November 18, 2015, adopted Dec. 9
Parking Lot Upgrades, $125,000: This is for replacement of the hardware and software of the
parking lot control system. The parts supplier isn't reliable, so looking for a new vendor. Bar
coded paper tickets are the way to go.
Poles and Lights, $40,000: This is for lights around the terminal fuel farm; the new fixtures will
be LED and the poles fiberglass. All light poles and fixtures around the Airport will be replaced
as needed.
Enclose Restaurant Entrance, $65,000: An energy conservation study found a lot of heat loss at
the restaurant entrance; this will rectify that. There is a similar out -year project for the terminal
main entrance.
Discussion about replacement of the restaurant vent hood, which is an out -year project.
Rafter — Explained when and how the Vault Room Rehab work would be done.
Provided a quick review of FY2018 projects.
Stambaugh — Asked about how much the Airport still owes the Town for the construction of
the General Aviation building.
Turbitt — Working on finalizing a memorandum of agreement between the Town and the
Airport for a 20 -year payback schedule for $200,000 a year.
Presentation Bob Gardner, Manager
Heidi Holdgate, Business Manager
Discussion Gardner — There are two major projects: The Wyers Valley well field water supply rehab,
hopefully to be complete June 2016; and a new administration building. Another issue up in the
air is the consolidation of Wannacomet and `Sconset; a new commission would be created with
5 members; this won't happen until 2018 and work is underway in regards to having a
consolidated budget in place when that happens.
He has identified 6 major capital projects and created an aggressive 10 -year capital plan. It will
be expensive and there will be a rate impact. Water Main Replacement is a main concern.
Discussion about managing the rate hikes with the merging of the two water commissions so
that no one group of customers will experience a severe jump. The last rate study for
Wannacomet users was done about 10 or 12 years ago.
Gardner — Noted that another large expense is the maintenance of the storage tanks.
Discussion about having water fountains downtown and the problems with maintaining them.
FY2017 `Sconset projects:
Water Meter Replacement, $280,000
Buildings and Grounds, $100,000
FY2017 Wannacomet projects:
Water Main Replacement, $1.55M
Water System Expansion, $825,000
Polpis Road — Maintenance, $81,500
Pumping Equipment & Controls, $120,000
Hydrant Replacement, $180,000 down from $270,000
Page 2 of 4
Minutes for November 18, 2015, adopted Dec. 9
Presentation Diane O'Neil, Facilities Manager
Martin Anguelov, NPS CFO
Mike Cozort, Superintendent
Discussion O'Neil — NHS Building Improvement, $250,000: The library needs to be upgraded and replace
the library book systems; reshingle the front exterior and repair the front apron; interior locker
room and plumbing upgrades; the field house needs reshingling and the chimney replace. Mike
Girvin is reshingling the front and back and trim replacement with students from the vocational
department; this is a great savings. The three fieldhouse doors will need to be replaced.
McEachern — Asked if this falls under classroom funding or does capital kick in.
O'Neil — It falls under capital; she has a high school building improvement category for fixing
things like this; it isn't specific to a classroom.
Lowell — Asked if it is worth it for the school to have someone on the payroll to do
maintenance repair.
Cozort — As the facilities increase, there will come a day when this district has an electrician,
plumber, and carpenter on the custodial staff.
O'Neil - Auditorium Upgrade, $125,000: this is a continuation of an on -going project that
repaired the carpet, curtains, stage, etc. However, the autoshop lifts have to be replaced.
Cozort — Propose to put off the Auditorium upgrade and replace it with replacing the autoshop
lifts. The Auditorium can be put off. Could go to income reserve to get this done; but the work
can't be done until the summer.
O'Neil — To replace the lifts is $72,000 each, but doesn't include replacing the cement base. The
$125,000 will probably cover the total cost. An engineer will have to draw up the plans for the
bid.
HVAC Upgrades, $300,000: It cost $80,000 to keep the system running over the last year. This
would include new software to run the system.
Stambaugh — Asked if the elementary building will eventually have to be replaced.
Cozort — He hopes not; he hopes this upgrade will be adequate. Long term, 20 years out, the
next big move is to make the existing middle school all high school and building a new middle
school; however if enrollment continues as it is, that will have to be done sooner.
O'Neil — 4WD Truck w /Plow, $50,000: This is a grounds truck with a tommy gate and
spreader. The current truck is in very bad shape.
Window Replacement, $150,000: Just replaced all the pool windows and the larger bank behind
the main high school staircase; all hardware on the windows in the high school and middle
school has been replaced. The next step is to replace the bank of windows in the Whale hallway
because of frames have rotted.
NHS & CPS Exterior Painting & Trim, $250,000: The back of the school is done and rotted
trim was replaced at the same time at $90,000. Replacing trim is always part of the bid. This is
the continuance to paint and replace the rest of the building trim.
Cozort — In January, will break ground on the new school; presently replacing parking. In
February - March, hope to start middle school renovation to be done by Sept 2016. New furniture
is built into the FFE for the project.
NES & CPS Paving, $400,000: this has been identified for FY2017; there is about $450,000 from
prior appropriations that can be used to pay for this.
Turbitt — Explained how that money could be reappropriated into the building project and thus
used for paving.
Discussion about redesignating the $450,000.
Lowell — Asked whether or not the amount appropriated for the replacement of the front apron
of the high school and middle school would be enough.
O'Neil — This is included in the $250,000 for the high school building improvement.
Discussion of out -year projects.
Page 3 of 4
Minutes for November 18, 2015, adopted Dec. 9
TOPICS IV. FUTURE MEETING REVIEW
1. Stambaugh — Asked about the total of all capital project costs: about $33.4M.
V. DATE OF
Wednesday, December 2, 2015, 8:00 a.m. at 4 Fairgrounds Road, Training Room
Adjourned: 9:55 a.m.
Submitted by:
Terry L. Norton
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