HomeMy WebLinkAbout2015-10-21Minutes for October 21, 2015, adopted Nov. 4
3�ot�p�TUC� -E��
Town of Nantucket
Capital Program Committee
ycOq,�QRAj p�`O1 www.nantucket- ma.gov
Members: Phil Stambaugh (Chair), Richard Hussey (Secretary), Tobias Glidden, Nit L, oweR, P ter
McEachern, Christy Kickham, Pete Kaizer v �'
�:_J i vJ
MINUTES
Wednesday, October 21, 2015
4 Fairgrounds Road, Training Room — 8:00 am
Called to order at 8:00 a.m.
Staff Libby Gibson, Town Manager; Gregg Tivnan, Assistant Town Manager; Brian Turbitt,
Director Finance; Lynell Vollans, Assistant Director Finance; Heidi Bauer, Procurement
Officer; Terry Norton, Town Minutes Taker
Attending Members: Stambaugh, Glidden, Lowell, Kickham, Kaizer
Absent Members: McEachern, Hussey
Late arrival: None
Documents used: Town of Nantucket Capital Improvement Plan applications for the Fire Department and
Public Safety; FY2017 General Fund Project presentation
Motion to Hold for a full committee. (made by: Lowell) (seconded by: Glidden) Carried unanimously
1. Fire Department
Presentation Paul Rhude, Fire Chief — Replace Engine 7, a 1981 pumper, with a brush breaker that can go off
road and through 5 feet of water; the department has no way to get to fires in woods or to reach
victims in a submerged area. There are two ways to do this: he can purchase one brand new at
$450,000 or get a 5 -ton, - surplus chassis that can be turned into a brush breaker for $165,000.
Last year got approved funding for $200,000 for a new tanker; looking at the same idea of getting
a chassis and building the tanker for a lot less.
Replacing ambulances Nr. 1 and Nr. 2; reliability decreases after 10 years; he can save $25,000 by
buying two at a time. He plans to keep an older ambulance as a spare; it could be used at events
and for off - island transport; off - island transport can create off - setting revenue so becomes a
money maker.
The off -road ambulance has support from administration and the board of selectmen. This is
small and more maneuverable through an event and can go off road onto a beach. The Fire
Association has offered to donate $40,000 toward this.
Discussion Turbitt — Suggests funding the brush breaker at $450,000 for now, because the free- chassis
option is not certain.
Rhude — The chassis are military surplus; it would be on permanent loan and can do what want
with it; when no longer used the chassis goes back to the Federal Government. The chassis he
looked at is in good condition. The new station will have storage space for extra vehicles; in the
meantime, it will be stored outside.
Lowell — Adding people to the payroll for off - island transport makes him nervous. Conceptually,
he likes the idea.
Rhude — That is not the reason for the request for additional staff; there already is a request to
increase the staffing. With that increase, the department would have the manpower to do this.
Page 1 of 4
Minutes for October 21, 2015, adopted Nov. 4
Discussion about who does the maintenance on the fire vehicles and whether or not someone on
island can be contracted to do some of the repair work on diesel engines.
Kickham — Asked if the fourth ambulance comes with new equipment.
Rhude — Most of the equipment, especially the stretchers, would be transferred from the old
ambulance.
Gibson — There had been talk of not putting the off -road ambulance forward.
Rhude — In his opinion, having a fourth ambulance is more flexible than an off -road ambulance.
They can position equipment at an event before it starts and there are paved roads right up to
many beaches. The Town has pick -ups and all- terrain vehicles which can provide off -road access.
They could build one from a surplus Humvee, if this is something the Town wants.
Lowell — What we really need is a 4- wheel -drive pick -up with a unit on the back, instead of
something like this with all the amenities.
Rhude — Could build a 4- wheel -drive ambulance out of a pick -up chassis. If we were on the
beach all the time, he could see going with; withdrawing this from the proposal.
Glidden — Likes the idea of building the vehicles the department needs rather than buying brand
new.
Stambaugh — Asked for an update on the new fire station.
Rhude — The 2006 design is for 22,000 square feet (SF) and will probably cost $17M; municipal
construction costs have gone through the roof across the state. National average for response
calls is five minutes; there is a long -term plan for seasonal satellite stations; stated the department
can't get to `Sconset or Madaket in five minutes; the answer is to seasonally place resources closer,
which is something that needs to be looked at in the future.
Kickham — With all the vehicles in the Fire Department, asked how they are rotated through
ambulance calls.
Rhude — At present, the newest goes out first, but that will change to balance the amount of
mileage they get. Ambulances are driven all the time. The other vehicles go through a weekly
maintenance schedule.
2. Public Safety Police /Marine (8:48)
Presentation Bill Pittman, Chief of Police — F Street Bulkhead: it will cost $425,000 to rebuild; it is failing.
The boat ramp portion was rebuilt last year using grant money.
Children's Beach Boat Ramp: this is an old project to replace the ramp.
Dredge Plan: the dredge fund, the largest fund is the permitting: reviewed areas that will need
dredging. Want an engineer to do a study to determine how much actually needs to be removed
and establish a dredging maintenance program. Suggested funding an on -going maintenance
dredging program with selling the sand that the Town would not need. The permitting process
will take 2 or 3 years before they can start. Reviewed areas needing dredging within the next 10
years.
Replace the work boat, started stripping and repainting and found the stringers to be water
soaked; that needs to be moved up for replacement. Don't need a new engine, just a new hull,
prefer steel; looking at in future replacing with a U.S. Coast Guard surplus boat. Should get 20 or
30 years out of a good hull.
Charles Gibson, Deputy Chief of Police — The estimate for the F Street bulkhead is from East
Coastal Marine Construction, the same company that will be doing the Easy Street bulkhead.
AGM Marine, the company that did the work on F Street, is coming in to explain why their work
failed in 9 years; if necessary, the Town will pursue this; a bulkhead should last more than 10
years.
Discussion Lowell — Asked if there is any financial input from Tuckernuck residents.
C. Gibson — This past Spring, regulations were changed to allow for a commercial user fee;
there are quite a few commercial users of this pier as it is the only access point for the Madaket
area. Permitting and engineering are a big chunk of the cost of any waterfront project. Noted
that once funding is approved, construction work is about 2 years out.
Page 2 of 4
Minutes for October 21, 2015, adopted Nov. 4
Discussion about which contractors did which waterfront projects.
C. Gibson — Reviewed the scope of work necessary for the Children's Beach Boat ramp. Part of
changing the pitch of the ramp would be extending the south pier; one contractor bid came back
about $150,000 more than estimated. Have $350,000 from prior funding; a recent bid came in at
$492,000.
L. Gibson — Waterway Funds have been allocated for the Town Piers and other projects; there's
not enough for the Children's Beach ramp and the F Street bulkhead.
Pittman — Using the Barnstable County dredger would save money but decreases the window in
which the work can be done. In the past, the dredged sand was relocated back on land but
sometimes it is not appropriate to do that.
Kickham — Asked where the Department of Public Works (DPW) gets their sand.
L. Gibson — Purchased and from the landfill mining project and some from street sweeping
Stambaugh — Encouraged Chief Pittman to fill in the blanks on the capital plan, specifically
long -term capital needs.
Presentation Gibson — Reviewed the new Capital Improvement Planning software received in August.
Current project issues: Brant Point boathouse bids came in substantially higher than
appropriations, the November 9, 2015 Special Town Meeting warrant article would allow use of
free cash to make up the difference; Children's Beach Concession renovation bids came in high
so will focus building a bathhouse for bathrooms instead of any renovation to the Concession;
Fire Station will be at least $1M to $2M higher than estimated, there is a Special Town meeting
warrant article for $2M, half will come from free cash and half can be borrowed under the
existing debt exclusion.
Design funds for Our Island Home is another warrant article for the Special Town Meeting.
There was a botched vote for $1M for design at the 2015 Annual Town Meeting; that had to do
with the FinCom motion inadvertently making the vote contingent upon a debt exclusion. That
was never the case; the money would be borrowed and absorbed in the budget of the General
Fund. The vote has to be redone.
Summary page shows the FY2017 to be almost $18M over the current Capital Plan, which is
comprised of a couple of very large projects.
Bike paths and sidewalks: Rethinking the Prospect Street sidewalk /bike path. Somerset Lane bike
path design being moved out. In town bike path is being put forward; takings are being put
forward for FY2017. Sparks Ave bike path, would like to do that this year with existing funds and
private contributions. Wauwinet bike path grant might be possible through state and federal Fish
and Wildlife agencies to get out to Great Point; this would be for design only. Repair /widening
sidewalks down town is Phase I of a multi-phase plan, beginning with Straight Wharf, Easy Street,
and Commercial Street.
Public Buildings: Removing female quarters at the fire station. 2 Fairgrounds municipal building is
moving to FY2018; there are still design and siting issues to resolve. The Nobadeer Farm Road
Fieldhouse is a basic fieldhouse with bathrooms. Need more design money for Our Island Home
(OIH). Jetties Beach Concession not going forward in FY2017.
Non - building assets: Stormwater will probably come out; there is a Consue Springs stormwater
project that is taking time. The Town fueling station will have to move when the Fire Station is
relocated; the Town is looking for alternate sites. It was intended to be included in the overall
Public Safety Facility appropriations; however, now that it is separated, it needs its own funding.
Roads: Mid- island came out of study to mitigate mid- island congestion. Surfside Area Road
Reconstruction is a phased plan; they have taken the Boulevarde and will start reconstruction
early next year with an appropriation from the 2015 ATM. The Bartlett / Surfside rotary design
was not included in the long term plan and was meant to be timed with the school. Island -wide
Road Maintenance, we have a pavement management study from 2007 being updated for
Page 3 of 4
Minutes for October 21, 2015, adopted Nov. 4
maintenance. First Way, the amount will be downsized; they are working to have documentation
that supports the numbers; sewer will be associated with this. The taking of Friendship Lane and
part of Somerset Road are part of the school access and will require significant repairs and
maintenance. Taking of Winn Street is to provide bike access and would probably include
improving the road.
Technology: Servers and Network are standard. Permit tracking software, the Town has
terminated the current contract and is looking at new vendors; the hope is that the $150,000 will
be enough.
Vehicles: Some are long -term, some aren't. DPW working on a vehicle improvement plan.
Discussion Discussion about building a bathhouse at Children's Beach.
Discussion about solar for the Fire Station; OPM (Owner's Project Manager) will attend the Oct.
28 Board of Selectmen meeting to review the cost issues and what the alternates are going to be.
Solar is an alternate right now.
Discussion about Town liability in regards to injuries due to the sidewalks, there is some but
liability is limited.
Discussion about on -line permitting and scanning the Town records. Under public records
retention laws, some documents have to be maintained in hardcopy.
TOPICS IV. FUTURE MEETING REVIEW
1. DPW /Planning — Transportation Projects
V. DATE OF
Wednesday, October 28, 2014, 8:00 a.m. at 4 Fairgrounds Road, Training Room
Adjourned: 10:16
Submitted by:
Terry L. Norton
Page 4of4