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Home My WebLink About2015-3-10Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 Thomas M. Rafter, Airport Manager Commissioners Phone: (508) 325 -5300 Daniel W. Drake, Chairman Fax: (508) 325 -5306 Arthur D. Gasbarro, Vice Chair Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING March 10, 2015 The meeting was called to order at 5`:00 pm by Chairman Daniel W. Drake with the following Commissioners present: Arthur D. Gasbarro, Vice Chair, Anthony G. Bouscaren, and Jeanette D. Topham. Commissioner Andrea N. Planzer was absent. The meeting took place in the 1St floor meeting room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA. Airport employees present were: Thomas Rafter, Airport Manager, Lara Hanson, FBO Operations Superintendent, Mae Williams, Administrative Assistant, and Janine Torres, Office Manager. Mr. Drake announced the meeting was being recorded. Mr. Drake asked for comments on the Agenda. Hearing none, the Agenda was adopted. Mr. Drake reported the 2/24/15 Minutes are still pending. Mr. Bouscaren made a Motion to approve the 3/11/15 Warrant. Second by Ms. Topham and Passed unanimously. Public Comment Nancy Bean, Executive Director of the Nantucket Wine Festival (NWF), addressed the Commission to reconsider Mr. Rafter's denial of the Special Event Permit submitted by NWF for an event in Hangar 44. Mr. Drake informed the Commissioners there cannot be a vote as it is not an agenda item. Mr. Rafter reported the challenges from last year's NWF event. During discussion, Ms. Bean explained that Wheels Up is the sponsor of the event and are promoting their new market between Dulles Airport in Washington, D.C. and Nantucket. She also explained Nantucket Wine Festival is the business running this private event for Wheels Up and is not a charitable event. The maximum number of guests would be 175 and no tickets would be sold at the door. After brief discussion, the Commission suggested the Manager reconsider the request, noting that the fee charged must compensate the Airport for all expenses related to the event, and the Sponsor must demonstrate the capacity to meet its responsibilities. The Commission will rely on the final decision made by the Airport Manager. Pending Contracts and Leases Mr. Rafter presented the following Leases and Contracts: • A Taste of Nantucket — Annual Catering Agreement for the 2015 Season • ACK Surf School — Annual Beach License Agreement for the 2015 Season • Lakes Region Environmental Contract - $373 for parts required for the Fuel Farm noting an Amendment was prepared in time to add to the original Contract. • Jacobs Engineering Contract - $260,373 for Professional Services associated with AIP Project "Reconstruct Portion of North Ramp noting the preliminary design meeting is pending. • KOBO Utility Construction Corp — Amendment #1 to extend the expiration date for the Alp Project "Security Upgrades" Mr. Bouscaren made a Motion to approve the contracts. Second by Ms. Topham and Passed unanimously. Pending Matters • 042214 -2 Formerly Used Defense Site (FUDS) Status - Mr. Rafter reported the site visit with the Army Corp of Engineers (ACE) is scheduled for Thursday, March 12, 2015 at 1:00. • 011315 -2 General Fund Repayment Proposal - Memorandum of Understanding (MOU) is pending and is currently with Town Council. 031015 -1 Review and Discuss Draft Airline Incentive Plan Mr. Rafter presented a draft Airline Incentive Plan developed using the FAA guidebook, to promote expansion of existing air service and development of new markets. Mr. Rafter reported the FAA has reviewed and approved the draft plan. After brief discussion Mr. Gasbarro made a Motion to adopt the Air Service Incentive Program with revision to item 2, Priority Markets, moving the word "tourism" to after "island ". Second by Ms. Topham and Passed unanimously. 031015 -2 Review and Discuss Draft 2015 Rates & Charges Mr. Rafter presented the Proposed 20015 Rates and Charges explaining if any changes are adopted they will be included in the calculation of the long -term financial feasibility study of the Master Plan. Mr. Rafter explained a required Public Hearing is planned for Tuesday, April 14, 2015 at 5:00pm. During discussion, Mr. Gasbarro suggested changing all the effective dates to May 15, 2015 and clarify the Freight to read "Monthly Reports Itemized Daily Required ". Mr. Drake suggested the Ramp Fee on aircraft larger than 10,000 pounds be increased by 10 %. Mr. Gasbarro noted the Aeronautical Land Lease rate should be written as, Minimum 50% of Fair Market Value "; and the Non - aeronautical Land Lease rate should be "Minimum Fair Market Value. The Ramp Access Escort Fee was collectively decided to be $10.00 which will be assessed to the Aircraft operator. Mr. Rafter summarized the suggested parking charge changes. Mr. Drake suggested a $20.00 overnight fee for Long -Term parking at the FBO facility, excluding employees. Ms. Topham made a Motion to approve the entire package as amended and to move forward with a Public Hearing. Second by Mr. Bouscaren and Passed unanimously. 031015 -3 Review 2015 ATM Articles Mr. Rafter presented a listing of the ATM Articles associated with the Airport: • Article 2 — Unpaid bills • Article 13 — Operating Budget • Article 14 — Capital Expenditures — Mr. Rafter reviewed the process of appropriation. • Article 15 — Transfer of $50,000.00 from Operating to Salary • Article 17 — Authorization for Airport Fuel Revolving Fund • Article 18 — Carbon Neutral Program • Article 27 — Collective Bargaining Agreement (Airport Union) • Article 58 — Zoning (Delta Property). Mr. Rafter noted pending approval from FAA as it is part of the Master Plan. • Article 84 — Home Rule Petition (Airport Fuel Revolver) 3/10/15 Airport Commission Meeting Page 2 of 5 • Article 100 — Long term Lease Authorization (Airport Gas Parcel) • Article 102 — Paper Streets (Acquisitions) • Article 107 — Paper Streets Incorrect language was discussed. Mr. Rafter has e- mailed Town Counsel for advice and was instructed to seek permission at Board of Selectmen meeting to correct language. Mr. Gasbarro made a Motion to seek an amendment to Article 107 to strike "sell, convey, or otherwise dispose of property" and replace with "convey care, custody, and control to the Airport Commission or other similar language as suggested by Counsel ". Second by Mr. Bouscaren and Passed unanimously. • Article 108 — Citizen Article to move Airport Fence for public beach access Article 109 — Citizen Article to create beach parking and access near Thompson House Property. After Discussion regarding Article 108 and Article 109. Mr. Bouscaren made a Motion that the Airport Commission members vote "no" on Articles108 and 109. Second by Ms. Topham and Passed unanimously. Atlantic Aeolus Lease Amendment Requests • 031015 -4 Request for Sub - Lessee to Brant Point Marine for boat storage. • 031015 -5 Request for additional 15,082 sq. ft. of space moving the fence line 70 feet. After brief explanation of each request by Mr. Rafter, Ms. Topham made a Motion to approve both requests. Second by Mr. Bouscaren and Passed unanimously. 022613 -2 Master Plan and Sustainability Program Update Mr. Rafter reported the updated financials were sent to Jacobs' sub - consultant, Parsons Brinkerhoff (PB) who are in the process of updating the financial model that will be created for the Rates & Charges portion of the Master Plan. PB sent sample documents for review. A meeting is pending to go through the details of the financial feasibility and the Rates & Charges. 022415 -1 Review & Possible Approval of Airport Layout Plan (ALP) Mr. Rafter presented the new draft of the Airport Layout Plan. During discussion, it was noted the base map used is not up -to -date; the site of the possible, proposed Airport Manager's house is shown in the wrong location, and the noise mitigation efforts along the South Ramp are misidentified. Mr. Rafter will share comments with Jacobs; but suggested having the ability to move forward in planning a meeting with the FAA and MassDOT for their preliminary comments; then bring the next draft of the ALP before the Commission for their final approval. The Commission concurred. GA/Admin Building Update Mr. Rafter reported there has been no progress made in closing out the project. Manager's Report Other Project Updates — Mr. Rafter reported: • Air Traffic Control Tower (ATCT) is being rebid as of March 25, 2015. Sub -bids will be due on April 15, 2015; and, General Contractor bids will be due April 29, 2015. • Security project — Ramp light will be installed in April. The Employee Interactive Training module still has issues that are being resolved. • North Ramp Reconstruction — March 25, 2015 preliminary design meeting. • New Website should be live on April 1, 2015 • Parking lot - an exit lane machine was damaged significantly during one of the storms. The Airport is considering moving from a token system to a ticket system. Scheidt & Bachman have given a $145K quote to replace equipment and update the software. 3/10/15 Airport Commission Meeting Page 3 of 5 • Geothermal System re- commissioning by National Grid is in the planning stages. Mr. Karberg is working with the Maintenance Staff so they will have a better understanding of what the project entails. RFPBid Status — Mr. Rafter reported: • Phone system update is still being planned. • A Request for Proposal (RFP) is being drafted for an Advertising Program. • Don Jacobs has completed the Compensation Analysis and will sending a draft that will be presented to the Commission. Operations — Mr. Rafter reported: • Rectrix Aerodrome, Inc. which is the ground handlers for Jet Blue is holding a job fair in the terminal on March 11' and March 25' from 10:00 am- 4:00 pm. • The Airport and Cape Air will be co- hosting a Chamber of Commerce Business After Hours event in the General Aviation Lounge on Thursday, May 7, 2015 from 5:30 - 7:30pm • Mr. Rafter will be off Monday, attending a seminar in Boston on Tuesday, and possibly participate in a meeting Wednesday with Honeywell and MassDOT regarding the Carbon Neutral Program which may keep him in Boston until Wednesday evening. Hiring Report — Mr. Rafter reported there have been no new hires since the last meeting. Sub - Committee Reports Mr. Gasbarro reported an Environmental Sub - committee will take place on Wednesday, March 11, 2015 at 1:00 pm. Commissioners Comments Mr. Drake noted the Finance Committee has indicated their motion to approve ATM Article 107; but the motions for Articles 108, and 109 are not yet listed. Public Comment None Having no further business for Open Session, Mr. Bouscaren made a Motion to adjourn into Executive Session, not to return to Open Session, under G.L.c.30A, §21, to review the Executive Session minutes as enumerated on the agenda; and under Clause 3 & 6 to consider the purchase or exchange lease value of real property and to discuss pending litigation in Gatto vs. Town. The Chair has determined if held in Open Session, it may have a detrimental effect on the negotiating and /or litigation position of the Airport Commission. Second by Mr. Gasbarro and Passed by the following roll -call vote: Mr. Bouscaren — Aye Ms. Topham — Aye Mr. Gasbarro — Aye Mr. Drake — Aye Meeting adjourned at 6:51 pm. esp° tfully submitted, ACI M Janine M. To es, Recorder 3/10/15 Airport Commission Meeting Page 4 of 5 Master List of Documents Used 3/10/15 Agenda including Exhibit 1 3/11/15 Warrant Signature Sheet A Taste of Nantucket 2015 Catering License Agreement ACK Surf School 2015 Beach License Agreement Lakes Regional Environmental Contractors, Inc. Contract Jacobs Engineering Group Professional Services Agreement (North Ramp) KOBO Utility Construction Corp Amendment #1 Draft Air Service Incentive Program 2015 Proposed Rates & Charges Proposed Airport Layout Plan 2015 TON ATM Articles pertaining to the Airport Drake letter to Planning Board dated 3/2/15 Atlantic Aeolus/Nantucket Energy request for Sublet to Brant Point Marine dated 2/13/15 Atlantic Aeolus/Nantucket Energy request for increase of lot size dated 2/13/15 February 2015 Noise Complaint 3/10/15 Airport Commission Meeting Page 5 of 5