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HomeMy WebLinkAbout2014-11-25Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road r Nantucket Island, Massachusetts 02554 - Thomas M. Rafter, Airport Manager Commissioners - Phone: (508) 325 -5300 Daniel W. Drake, Chairman Fax: (508) 325 -5306 Arthur D. Gasbarro, Vice Chair Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING NOVEMBER 25, 2014 The meeting was called to order at 5 :00 pm by Chairman Daniel W. Drake with the following Commissioners present: Arthur D. Gasbarro, Vice Chair, Anthony G. Bouscaren, Jeanette D. Topham, and Andrea N. Planzer. The meeting took place in the 1St floor meeting room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA. Airport employees present were: Thomas Rafter, Airport Manager, Mae Williams, Administrative Assistant, David Sylvia, Training & Compliance Officer, and Janine Torres, Office Manager. Mr. Drake announced the meeting was being recorded. Mr. Drake asked for comments on the Agenda. Hearing none, the Agenda was adopted. Public Comment None Ms. Topham made a Motion to approve the 10/14/14 and 10/28/14 Minutes. Second by Mr. Bouscaren and Passed unanimously. Mr. Bouscaren made a Motion to ratify and approve the 11/5/2014 and 11/19/14 Warrants. Second by Ms. Topham and Passed unanimously. Pending Contracts and Leases Mr. Rafter presented the following Leases and Contracts: • Delta Airlines, Inc., 2014 Seasonal Lease for $17,960.00 annual rental income, plus $1,500.00 Annual Business Fee, plus Landing Fees. Mr. Gasbarro made a Motion to approve the lease with Delta, Second by Ms. Topham and Passed unanimously. • Harbor Fuel Oil, Corp., (Previously known as Nantucket Gas) Landlords Consent and Waiver, Tabled to allow time to review. • Honeywell, Investment Grade Audit for Carbon Neutral Program, Capital Budget, $14,550.00. Mr. Gasbarro made a Motion to accept the contract with Honeywell. Second by Ms. Planzer and Passed unanimously. 11/25/14 Airport Commission Minutes Page 1 of 5 • Homer Ray Refrigeration, Air Conditioning Service, Operating Budget, not to exceed $2,700.00. Ms. Topham made a Motion to approve the contract with Homer Ray Refrigeration. Second by Ms. Planzer and Passed unanimously. 112514 -1 Madequecham Road Fence Line Nantucket resident, Thomas Barada, stated he has submitted two Citizen Warrant Articles for the 2015 Annual Town Meeting (ATM). One to create public access to the beach by turning over land to the Land Bank for a parking lot; and, the second to have the Airport move the perimeter fence back giving access to paper road, Russell Street. Mr. Rafter stated the Airport can submit a request to the FAA to move the fence but there is an FAA process that needs to be followed and approved. Discussion took place regarding costs, concerns over location of a parking lot, required security buffer and actual ownership of the land in question. Mr. Drake stated until there is some resolution to clarity of these issues it is best not to rush into any decisions. Mr. Barada also requested to remove or have a passage cut through the extension of the fence that juts out towards the bluff. Mr. Gasbarro stated there is no need for the three sections of fence and suggests that removal or a passageway through would be acceptable to allow bikes and pedestrians and it would not, in his opinion, contribute to erosion of the bluff. Discussion turned to an abutters way vs. a public way as well as the Town's Yard Sale Program. It was noted the Board of Selectman discussed holding off on the sale of the Madequecham paper streets. Mr. Drake remarked it will take time and expense to sort out the issues and perhaps by spring a solution can be offered. Pending Matters • 042214 -2 Formerly Used Defense Site (FUDS) Status - Mr. Rafter reported the Airport is moving forward with the planning of the relocation of affected tenants. o 112514 -4 Army Corps of Engineers (ACE) Notice of Responsibility - Mr. Rafter reported receiving a Notice of Responsibility (NR) from Mass DEP in regards to the arsenic levels found in the dirt pile known as Stockpile X; and due to Stockpile X having originated from within the FUDS site, presented a letter to ACE, from the Commission, to notify ACE of the NR as a responsible third party. Mr. Gasbarro made a Motion to endorse the letter. Second by Ms. Topham and Passed unanimously. • 070913 -1 TON Memorandum of Understanding (MOU) — Mr. Rafter reported the MOU has been fully executed by the Board of Selectman and approved by MassDOT. Finance 101414 -3 FY16 Budget - Mr. Rafter presented the first draft of the FY16 Budget noting he is scheduled to present the budget to the Board of Selectman in January. Mr. Rafter noted a $500,000 increase to expenses and presented a handout to identify the related line items. Mr. Rafter also pointed out the Budget shows no subsidy from the General Fund in addition to some repayment to the Town. Retained Earnings this year is 1.8 Million vs. 1.4 Million for last year. Mr. Drake inquired if the PFC Revenue is based on actual or a projection. Mr. Rafter believes the numbers are close. 11/25/14 Airport Commission Minutes Page 2 of 5 Mr. Gasbarro commented on the improvements made to the budget line items; but noted the increase in expenses and lack of increase to projected revenue. He added that through the Master Plan we need to look at the overall Fee Structure. Mr. Rafter agreed with these concerns and offered information regarding diversified revenue. Mr. Drake added it did not need to be included for budget purposes. 112514 -3 Repayment to General Fund Mr. Rafter has spoken with Brian Turbitt, Town Finance Director, regarding a line item for re- payment to the Town. Mr. Turbitt is preparing a term sheet that will have a clause for an annual adjustment with a percentage of retained earnings noting there would be an anomaly the first year because the PFC revenues are not recorded as "actual" the repayment would be against retained earnings. Mr. Gasbarro does not agree with a binding percentage rate. 112514 -2 Warrant Article Review Mr. Rafter presented the Town's first draft of the 2015 ATM Warrant Articles noting it includes the standard financial Warrant Articles for Operating Budget, Capital Budget, Transfers and Collective Bargaining, a place holder for the Carbon Neutral program, long -term Lease authorization for the Airport Gas Station lot, and a number of Land related Articles. It was decided to hold a Sub - Committee meeting to review the land articles. Mr. Barada questioned one Airport Capital Item, a Regeneration Pad. Mr. Rafter explained the new diesel truck engines require engine regeneration after so many hours of operation. 022613 -2 Master Plan and Sustainability Program Update Mr. Rafter reported the. Sub - committee met last week to review Chapter 7; and, an Advisory Group meeting is scheduled for December 18, 2014 at 3:00pm in the ARFF Building. GA/Admin Building Update Mr. Rafter reported Bill McGuire of Nantucket Architectural Group prepared the final punch list and has submitted it to the General Contractor, Fasano Acchione & Associates along with the request to resolve outstanding change orders and encourage their final pay requisition. Manager's Report Other Project Updates — Mr. Rafter reported: • ATCT — The 80% o design review was _held via conference call. There is potential ability for a second phase of funding and will meet with the Town Treasurer to confirm availability of potential funds. • A pre -scope meeting with the FAA was held regarding two projects scheduled for next year, ramp rehabilitation and the purchase of snow removal equipment. • Stockpile X A $30K proposal from the environmental consultant to address regulatory issues associated with Stockpile X noting the possibility exists for additional future expense to meet the requirements of clean-up. • Security Upgrades Project - the majority of fence work has been done; the commercial ramp light pole for the corner of the terminal has been ordered; and the interactive software training will be accomplished later this year. • Website Update — WPI Students have performed surveys and interviews and will be making a presentation to a focus group. RFP/RFQ Update — Mr. Rafter reported: . • Appraisals and surveys are to be done for Sun Island Rd and Airport Gas Station parcels. • Ground Power Unit (GPU) bid specs have been advertised with bids due on December 2, 2014. • ARFF building flooring bid specs are available starting November 26, 2014. • Airport tug bids will be out soon. 11/25/14 Airport Commission Minutes Page 3 of 5 Operations • Stroll - Mr. Rafter requested permission to waive GA landing fees for smaller aircraft over Stroll weekend to encourage people to fly in. After discussion including a future discount program for similar type weekends, Ms. Topham made the Motion to waive GA landing fees for single engine aircraft Friday through Sunday of Stroll weekend. Second by Ms. Planzer and Passed unanimously. • VIP Movement over the Thanksgiving holiday may have a small impact on some of the traffic. • DPW Facilities Manager and Town Energy Consultant Meeting took place as a first step to identify synergy for mutual procurements with other Town departments. • DI Jacobs Compensation Study — finalizing job descriptions with the help of the Union. A Position Rating Manual will be available for review soon. • An updated Airport Emergency Plan (AEP) — has been submitted to the FAA for review and approval. • Carbon Neutral Program— request for an Environmental Sub - Committee meeting next week. October Statistics — Mr. Rafter reported: • Operations are down 17 %. FYTD is down 6 %. • Enplanements are down 8.7 %. FYTD down 2% • Jet Fuel is up 10% o FYTD up 2 %. • AvGas is up 18 %. FYTD down 7 %. • Freight is down 7 %. YTD .2 %. • Noise Complaints were 12 for the month and continue to be addressed. Sub - Committee Reports • Environmental Sub - Committee - Mr. Gasbarro summarized Mr. Karberg's work with Natural Heritage in respect to permit compliance, mowing, etc. The Sub - Committee recommended a change to the Notice to Airmen ( NOTAM) to remove the single engine exemption to the voluntary noise abatement corridors. Discussion followed. Mr. Gasbarro made a Motion to replace the yellow box on the NOTAM with "Nantucket Memorial Airport promotes and encourages compliance for ALL aircraft operations and update the NOTAM to take effect January 1, 2015. Second by Mr. Bouscaren and Passed unanimously. • Long Range Plan Sub - committee — Mr. Drake reported the Sub - Committee met and reviewed Chapter 7 of Master Plan to make suggestions regarding points to discuss with the Advisory Group. Commissioners Comments — None Public Comment Mr. Barada commented that there had been an opening in the fence used as a passageway in the section that juts out over the bluff and the opening was closed within the last year. Having no further business for Open Session, Mr. Gasbarro made a Motion to adjourn into Executive Session, not to reconvene in Open Session, under General Law 30A Section 21 to review Executive Session Minutes enumerated on the agenda; and, Clauses 3 and 6 to consider the purchase to exchange lease or value of Real Property and discuss pending litigation regarding Gatto vs. Town. The Chair has determined that open session may have a detrimental effect on negotiations and/or litigation with the Airport. Second by Ms. Topham and Passed by the following roll call vote: 11/25/14 Airport Commission Minutes Page 4 of 5 Mr. Bouscaren — Aye Ms. Topham — Aye Ms. Planzer — Aye Mr. Gasbarro — Aye Mr. Drake — Aye Meeting adjourned at 6:19 pm. submitted, Janine M. Torrch. Recorder Master List of Documents Used 11/25/14 Agenda including. Exhibit 1 10/14/14 Draft Minutes 10/28/14 Draft Minutes 11/5/14 Warrant Approval Sheet 11/19/14 Warrant Approval Sheet 11/6/14 Email from Barada Services to Rafter re: Section of Fence Blocking Public Access to Madequecham Valley Rd Delta Airlines 2014 Lease Agreement Harbor Fuel Oil Landlord's Consent Waiver — Original and Red -Line Version Reade, Gullicksen, Hanley & Gifford, LLP Letter Dated 11/12/14 re: Harbor Fuel Bunker Road Lease Nantucket Gas Lease Agreement dated 11/1/99 including Nantucket Gas Assignment to Harbor Gas Dated 11/25/04, and Lease Amendment dated 11/14/2007 Honeywell International Contract Homer Ray Refrigeration Contract Madequecham Valley Road Parcels (Displayed) 11/5/14 Letter to ACE re DEP Notice of Responsibility FYI Proposed Budget October Statistics 11/21/14 Email from Karberg to Drake and Gasbarro re: Notice to Airmen 2012 Handouts FYI Budget Drivers Preliminary outline for 2015 ATM Articles 11/25/14 Airport Commission Minutes Page 5 of 5