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HomeMy WebLinkAbout2014-11-12Minutes for November 13, 2014, adopted Nov. 19 �ptSTUCr' Town of Nantucket o �• Capital Program Committee www.nantucket- ma.gov ?FC�I`I�D Members: Phil Stambaugh (Chair), Peter Morrison (Vice - chair), Richard s afftaO 2 8 John Tiffany, Tobias Glidden, Nat Lowell, Peter McEache � C ii MINUTES f°'M N i Ll "" E T T O `'r � C L E IP, ; Wednesday, November 12, 2014 4 Fairgrounds Road, Training Room — 8:00 am Called to order at 8:00 a.m. Staff: Libby Gibson, Town Manager; Brian Turbitt, Finance Director; Martin Anguelov, Assistant Finance Director; Heidi Bauer, Procurement Officer; Terry Norton, Town Minutes Taker Attending Members: Stambaugh, Morrison, Tiffany, Glidden, Hussey, McEachern Absent Members: Lowell Late arrival: None Documents used: Minutes from November 5, 2014; Nantucket Memorial Airport FY2016 Capital Requests; Wannacomet Water Company FY2016 Capital Requests. APPROVE 1. 1. November 5, 2014 — adopted by unanimous consent Presentation Tom Rafter, Manager Nantucket Memorial Airport (NMA) Jamie Miller, Business and Finance Manager NMA Discussion Environmental Impact Report Rafter — This has been dropped down to $300,000 with $15,000 from the State and Enterprise Fund and is for projects in the master plan. Stated he tries to group those projects the trigger the impact report and do this once and should be completed next spring. This is required to meet 7 federal environmental laws; this allows the airport to be environmentally conscious and balance things. All airports have environmental issues due to the large amount of open space which becomes habitats. It gives us an opportunity to know what and where the rare species are to know how to minimize impact. Paint /Repair Fuel Farm Pipes Rafter — This is to maintain and refurbish the fuel pipes which are rusted and old. There is also replacement of some flanges. NMA has to contract a specialist to do the inspections and the work. GSE Garage Design Rafter — We need increased consolidated garage space; presently equipment is stored in various locations around the airport. $60,000 is for design; construction should be a few $100,000 for 15,000 square feet (SF) prefab building. Reviewed the equipment that would be stored in this building: ground -power units, carts, tugs, tow bars, and if it will fit the de -icing truck. New Lektro Aircraft Tug Rafter — To replace the medium tug for smaller corporate aircraft; NMA has one for small aircraft and one for large commercial jets. The current medium tug is about 8 or 10 years old and in need of a lot of repair; it would be kept as a back -up. This year, the small one was replaced using funds appropriated last year. Explained why NMA needs to have three tugs: small, medium and large. Page 1 of 4 Minutes for November 13, 2014, adopted Nov. 19 `88 Loader Overhaul Rafter — Stated he was advised that to overhaul this one is the most economic way to go, rather than buy a new one. They just added a new one; it and this one are used year round for moving a lot of dirt. There is a third very old one used only for snow removal. Passenger Stair Truck /Ramp Rafter — This would be used to unload airlines, mainly JetBlue, but others as well; presently there is only one. If it breaks down, people are stuck onboard the aircraft. Once we have this, the other can be overhauled. Discussion about JetBlue expanding service to Nantucket. Delta, United, and USAir also fly into Nantucket, but for the most part they use smaller regional aircraft. Gibson — Asked if the airport could make the airlines buy it. Rafter — They could if they had a negotiating position. Purchase of the Stair Truck was part of the deal to get JetBlue to come to Nantucket. JetBlue runs to Nantucket longer than other airlines; they stopped the week after Columbus Day. USAir and Delta have cut their length time running flights. Further discussion about JetBlue's smart growth of service to the island. Aircraft Ramp Rehabilitation Rafter — This is part of the 5 -year CIP capital improvement plan required by the Federal Aviation Administration (FAA); the master plan is 10 or 15 years. The total project is $2.5M; the FAA will pay $1.935M with the State and Nantucket putting up $107,500 each. In some cases, the pavement is 35 years old. Last year, the State did crack sealing on the entire airport. The maintenance of the pavement has been neglected for years. A large focus for the next five years and maybe further out will be ramp rehabilitation. The runways are in good shape. Depending upon the area of work has been identified as either remilling overlay or a full rehabilitation. Discussion about problems with getting contractors to mobilize for "small" jobs, about $2M, on the island and possibly consolidating jobs with other Town projects to become competitive when it comes to bidding out work. Glidden — Asked if paving degrades faster on Island because of the sand substrate. Rafter — Would like to know that as well. No one has done an analysis. He would like to take a baseline measurement when they embark on the paving project and put it against the Hyannis project. To the best of his knowledge, the airport pavement has lasted as long as it is supposed to. FBO Relocation /Site Rehab Rafter — A place holder, there are potential alternatives and as we get closer, will make a decision as to whether or not the money will be needed. Airfield High - Sneed Snow Plow /Blower Rafter — This is based upon a recommendation from FAA certification inspector. The current snow plow /blower is constantly being repaired; we are desperately in need of a new and reliable piece of equipment. This is a very specialized piece of equipment that handles a lot of snow quickly; it can be used off the airport in an emergency only. The FAA pays 90% of the cost. Utility Vehicle — Airport Maintenance Department Rafter — This is for the electrician who maintains the airfield lighting. Fuel Truck Regeneration Pad Rafter — We have new jet fuel trucks with diesel engines. Diesel engines need to be periodically regenerated, and the manufacture recommends a concrete pad on which to do that. Explained what regeneration is. Stated he might end up moving the new vehicles into cps and getting a gas vehicle for the work in which there is high idle time. 10 -Year Plan Rafter — Reviewed the 5 -year capital plan as required by the FAA. Page 2 of 4 Minutes for November 13, 2014, adopted Nov. 19 Presentation Bob Gardner, General Manager WWCo Discussion Replacement of Wyer's Valley Tubular Wellfield Gardner — There has been activity that impacted the project. This was originally scheduled for 2018. It was moved to the forefront when the hospital was considering moving to Wyer's Valley. The pumping system dates to 1914 and failed on July 4, 2014 as well as the pump system in State Forest. When the hospital was planning to rebuild in Wyer's valley, Department of Environmental Projection agreed that if the pump system is replaced within a triangle of land with a 250- to 400 -feet protection zone around them, 3 wells could be placed within that triangle. Now that the hospital isn't moving there, WWCo is going back to the original plan and placing the well at the 10 -foot to ground water level; doing this has the potential for savings on the installation. We have three wells going into the lower aquifer and will end up with two going into the upper aquifer. The goal is to have the new pump systems on line June 15, 2015. Replacement of Administration and Operations Facilities Gardner — Had planned on putting the office at Polpis Road; but when the hospital changed its plans, we have decided to put a new building next to the existing. Stambaugh — There are a whole series of new Town buildings; one is a new building at 2 Fairgrounds Road. Asked if there is a reason WWCo couldn't be there. Gardner — Operationally it would not work due to the interplay between the front office and operations and customers. Also, the present location is readily available to the pump station. McEachern — Asked about the space allocation and staff in the existing building. Gardner — There are 11 personnel working out of the existing building. The administration building has two garage bays and a very small stock room; therefore they have built a modular building in order to keep all equipment inside and a sufficient stock room. The Operations Manager has his office in the old building Morrison — Asked how critical the timing of construction of the a new building is. Gardner — This building has past it's life expectancy. The wiring is insufficient; the heating is in two zones and one doesn't work; the boilers are dated from 1973; staff safety is jeopardized; and customer service is suffering. There have been numerous analyses of energy efficiency and there is no way to fix the problems of energy usage. Stated he believes the building has outlived its purpose. Stambaugh —This would be part of WWCo's own operations budget; no Town money would be needed. Tiffany — If these two things are done, what will it do to the water rate. Gardner — Originally, with the hospital moving into Wyer's Valley, there would have been zero impact on the water rate. With that change, it will affect the rate payer; but at this time he does not have the scope of that impact. The square footage of the existing building is between 9,000 and 10,000 SF; the proposed building would match that. In two weeks, there will be an update on the cost; and the rate impact will be available by December 4. Said he does not foresee an increase in the staff beyond 11 people. All his people operate out of the building from the meter people to the administrative staff; there is storage, engineering, and server space all housed in the one building. McEachern — Asked about the building operating costs. Gardner — The present operating cost of the building is a little over $100,000 per year. They do not have a conference room or private space for discussion. One issue in the existing building is security in the event of a belligerent customer; there have been some instances where personnel have felt threatened. Page 3 of 4 Minutes for November 13, 2014, adopted Nov. 19 1. Editorial in the paper advocating approval of the new fire station and pool. 2. Discussion about the report and presentation for the Finance Committee scheduled for December 18. Free Cash is $5.2M; a use recommendation will be ready for the next BOS meeting. 3. Future Meeting Topics: a. School Capital Request 8 -9:30 a.m. b. CapCom discussion — 9:30 -10 a.m. Wednesday, November 19, 2014, 8:00 a.m. at 4 Fairgrounds Road, Training Room Adjourned: 9:43 a.m. Submitted by: Terry L. Norton Page 4 of 4