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HomeMy WebLinkAbout201-10-8Minutes for October 8, 2014, adopted Oct. 22 Town of Nantucket Capital Program Committee www. nantucket- ma.gov RECEIVED Members: Phil Stambaugh (Chair), Peter Morrison (Vice - chair), Richard Hus, ,1yl(1°gcr�a�ry)m 1? -6 John Tiffany, Tobias Glidden, Nat Lowell, Peter McEachern MINUTES T0'1N GLr F;f� Wednesday, October 8, 2014 4 Fairgrounds Road, Training Room - 8:00 am Called to order at 8:00 a.m. Staff: Libby Gibson, Town Manager; Brian Turbitt, Finance Director; Martin Anguelov, Assistant Finance Director; Heidi Bauer, Procurement Officer Attending Members: Stambaugh, Morrison, Hussey, Tiffany, Lowell, McEachern Absent Members: Glidden Late arrival: None Documents used: Departmental Capital Requests I. APPROVE MINUTES 1 Presentation Gibson - Updating the Long -term Capital Finance Plan; do have a true up of the request book. Discussion Turbitt - Reviewed PowerPoint@ on the 10 -year capital plan. Have not decided how to use Free Cash; waiting for it to be certified which should take 7 to 10 days. The estimate totals for FY2016: bike paths and sidewalks $1.55M, town buildings $43.55M. Gibson - Cobble stoning is very costly with $300,000 to $400,000 available for work; locations are being identified. However, don't have enough to be able to do all of Main Street. Turbitt - The non - building asset category increased by $1.85M from estimated last year. Road improvements was reconfigured and as a result decreased by $13M. Have run the impact projections on the tax rate based upon borrowing $64.5M; for a home valued at 500,000 the impact would be $184 and for a home valued at 1.3M the impact would be $467. That was estimated without adding Free Cash or bonding. Gibson - Addressing the Project Sheet. Also not factored in are capital projects from prior years which are complete and have funding left. There is money from sales of real estate; the account presently has about $6M; however, there are policy issues associated with how these funds are spent, which are somewhat restrictive. Reviewed the items on the sheet. The Town isn't looking at many grants; the only possible one is a school building assistant grant. PUBLIC SAFETY Upgrade of the Uninterrupted Power System (UPS) for police: the original system was not supposed to support the entire town. Police and Fire need server and PC replacements; this type of replacement occurs every year. Renovation of the Town Pier Office Building and Public Restrooms for $1.2M: there aren't enough and these have been flooded out several times; the building needs to be raised. This needs to be addressed soon so looking at the possibility of Finance moving out of 37 Washington and converting that building into the Marine Department and public bathrooms; but that would need substantial work. Page 1 of 4 Minutes for October 8, 2014, adopted Oct. 22 Town Pier timber repairs to be funded from the waterways improvement funds to get it up to good condition, then establish an annual repair plan. DEPARTMENT OF PUBLIC WORKS (DPW) Consue Springs Harbor Outfall Storm water Improvement is projected at $3.5M. This and the in- town Consue Springs bike path are not tied together. Storm water Master Plan will probably be taken out pending additional information. Baxter Road Alternative Access Construction could be repaved through betterments by the abutters who would benefit. The idea is to have money and plan in place for when Baxter Road fails. Boulevard Reconstruction is Phase I of reconstruction of several Surfside roads, which are presently all private roads. Money was appropriated last year for the costs associated with taking those roads, which is underway. This project would not begin until the Town owns those roads, which should be accomplished by the end of this fiscal year. Lowell - This has been a huge issue with the Surfside Area Plan Workgroup. In the original plan, the split was 70/30. Feels this should not be done unless the abutters pay 30 %. Gibson - In her discussions with the Workgroup, the abutters are no longer interested in doing that. Road Repairs and Maintenance is budgeted $900,000 and has been in the budget 3 or 4 years. A 2007 Pavement Management Study recommended $1.3M annual appropriations. With the DPW Chapter 90 funds and the $900,000, the total is almost there. Most of the main road repairs have been addressed and DPW has a list of roads to be addressed this year. Listed various projects which were paid for using Chapter 90 funds. Replacement Street sweeper, these take a lot of abuse due to the amount of sand on the road. Replacement Pickup Truck with Plow there are two. Replacement Wood chipper being used now is quite old and replacement parts are no longer available. EMERGENCY MANAGEMENT Repair to Easy Street Bulkhead: had applied for a partial grant /loan of $1.2M; haven't yet signed the agreement. The grant itself is $140,000; borrowing for the rest would have to be authorized in Town Meeting though it could be funded through the operating budget. This work could not start until next Fall. Lowell - This is a 100 year fix. Discussion about whether or not this could be funded through Chapter 90 and the sidewalk widened. PLANNING Gibson — Multi-use Path, extension of the Hummock Road Bike Path to Mount Vernon Street along Milk Street for $535,000, some of which might be offset by the Hummock Pond Bike Path Gift account which still has about $145,000. Plans are already drawn up. Prospect Sidewalk, from the end of the existing bike path to Quaker Road and through the intersection to Vestal Street. This would not reach the cemetery. There are some right of way issues on the side of the road where the bike path is. ADA Improvements includes curb cuts and sidewalks around Town. Some of the curb cuts have worn out. Sparks Avenue Sidewalk Improvements is from the roundabout to the rotary; this is a Tier II categorized project and could be deferred for a year or two. The sidewalk on the right is crumbled and narrow and gets a lot of use. Bartlett Road Multi-use Path Improvements from Surfside Road to Mizzenmast Road; this path is heavily used and is very narrow with too many areas where dirt and sand gets onto the path. TOWN ADMINISTRATION Repairs to Town Building, has a list of problems ranging from lighting replacement to window replacements, brick work, and HVAC. There is also an asbestos issue in the ceiling; this is fine as Page 2 of 4 Minutes for October 8, 2014, adopted Oct. 22 long as it is not disturbed. In replacing lighting, mostly have LED throughout now but the building's lights are not recessed and covers are hard to get. However, to recess the lighting would require asbestos removal. Design for Replacement Admin. Building at Two Fairgrounds Road: the idea would be to demolish the existing building and build a new office building to make better use of the property; might have basement storage. The $400,000 is for design /construction drawings. Tiffany - Is concerned about allocation for construction drawings before the project is approved at Town Meeting. Gibson - The $400,000 includes conceptual drawings that would go to Town Meeting as there would have to be something to be presented at the meeting. Once the project is approved, that construction drawings are already allotted for. 20 South Water Street Renovation and Expansion, this has been under discussion for 2 or 3 years now. Something has got to be done with this building; it is in poor shape, cannot be used by the public, houses only the Sherriffs Department, the roof is in disrepair, drainage is bad inside and the brickwork needs work. People want to keep municipal offices downtown; to that end, this building needs to be made useable. Discussion about the increased cost of renovating an existing old building downtown versus out of Town and the cost of demolishing and rebuilding versus renovating. Electronic Data Management System Continuation, have engaged a scanner and will do two or three departments this year and another three next year. Some departments have their own scanners. This will take a while as it is not only records going forward but also going back. Facilities Security Upgrade this review began as a recommendation in the FY2013 audit that the 37 Washington building should be reviewed for security upgrades. It has been expanded to include all Town buildings that have the public going in and out including the Town Building. Contribution toward Pond Harvester, have been approached by the Nantucket Pond Coalition and other groups active in pond management, specifically the quality of the water. The original idea would be for a Pond Harvester to be operated by some organization other than the Town to remove all vegetation from ponds. Internally the discussion was about hiring someone to do this rather than buy the equipment. FIRE DEPARTMENT New Fire Station, the cost has risen to $14.7 up from $13- something. The Fire Station Workgroup is close to wrapping up its discussion: currently looks like the new station being constructed at 4 Fairgrounds Road and selling the current property. Replacement of Scott Air packs for firefighters; the replacement of these is phased. IT /GIS Desktop Printer Replacement is an annual amount of $50,000; also this is phased NPS New Elementary School, $30M is a number Town Management has come up with for a new school for the plan; it could be higher. The school administration has been reluctant to come up with a cost. Airport Enterprise Fund, have a new snow blower, ramp, equipment replacement. Our Island Home, have put in $500,000 for design of a new facility; probably talking about putting it out at Sherburne Commons per recommendation of the Our Island Home Long -term Planning Workgroup. Discussion about whether or not the current land should be sold for development or to Nantucket Islands Land Bank for public use and access to the water. The latter would keep the land off the tax rolls. Building Maintenance has to be accomplished or the building will start failing state compliance. SEWER The big -ticket item of $8.8M will have to be explained by DPW Director Kara Buzanoski Baxter Road Sewer, when the road fails, sewer will have to be redone. Page 3 of 4 Minutes for October 8, 2014, adopted Oct. 22 Wastewater Management Update, the draft is out and the Board of Selectmen is reviewing it then it will be published. The Sewer Planning Workgroup will then review it; one of their charges is to come up with recommendations and options on financing the sewer projects. SOLID WASTE Continuation of Landfill Mining is 6 -years into the program will continue to come out of the operating budget. Line Land -fill Engineering and Construction started out at $1.4M but after many discussions with Waste Option, our engineer and our consultant, have brought it down to $1M and will have to be funded for FY2016. This is for a new cell for some residuals. Retained earnings might potentially cover this. WANNACOMET WATER COMPANY Mr. Gardner will explain these. About half the $50M worth of projects is for full items. Real Estate sales will help off -set that. Potentially will have the fire station sale to off -set the cost of a new station. The debt service from operating of approved; haven't put in if there would be a capital override for one year. Free Cash will be certified very soon; do not want to discuss a number now; should have that by the end of October. Tiffany — Feels this group needs to keep in mind that everything is being presented as "Tier 1" and some things will have to be moved to a lower priority. Stambaugh — Cinder McNerney, First Southwest, can do modeling so if there are different ways to look at projects, she can create models to help review those possibilities and their impacts on the tax rate. Gibson — We now have a long -term capital plan that needs to be talked about; right now the tax impact isn't huge. Further discussion about modeling future "big- ticket" projects to analyze their effects on the tax rate and review alternate /additional sources of funding in order to help prioritize projects. 1. Chair — Tiffany nominated Mr. Stambaugh, who accepted; no further nominations. Elected unanimously 2. Vice Chair — Lowell nominated Mr. Morrison, who accepted; no further nominations. Elected unanimously 3. Secretary — Tiffany nominated Mr. Hussey, who accepted; no further nominations. Elected unanimously 1. Natural Resources is coming off the schedule with IT moving to November 5. 2. Fire and Police /Marine Wednesday, October 15, 2014, 8:00 a.m. at 4 Fairgrounds Road, Training Room Adjourned: 9:48 p.m. Submitted by: Terry L. Norton Page 4 of 4