The URL can be used to link to this page

Home My WebLink About2014-10-28Town of Nantucket NANTUCKET MEMORIAL AIRPORT RE C, E 1 u E D 14 Airport Road 0 Nantucket Island, Massachusetts 02554 Zuly �'�'�� 25 ;a J9 tA!'i�v tF{ ItiY Thomas M. Rafter, Airport Manager 4 Commissioners Phone: (508) 325 -5300 Daniel W. Drake, Chairman Fax: (508) 325 -5306 Arthur D. Gasbarro, Vice Chair Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING OCTOBER 28, 2014 The meeting was called to order at 5:03pm by Chairman Daniel W. Drake with the following Commissioners present: Arthur D. Gasbarro, Vice Chair, Andrea N. Planzer, and Jeanette D. Topham. Anthony G. Bouscaren participated via telephone due to geographic distance; and therefore, Mr. Drake reminded everyone that all votes need to be roll call votes. The meeting took place in the I" floor meeting room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA. Airport employees present were: Thomas Rafter, Airport Manager, David Sylvia, Training & Compliance Officer, and Mae Williams, Administrative Assistant. Mr. Drake announced the meeting was being recorded. Mr. Drake asked for comments on the Agenda. Hearing none, the Agenda was adopted. Public Comment None Meeting Minutes of 10/14/14 postponed. Ms. Planzer made a Motion to ratify 10/22/14 Warrant. Second by Ms. Topham and Passed by the following roll -call vote: Ms. Topham — Aye Mr. Bouscaren — Aye Ms. Planzer — Aye Mr. Gasbarro — Aye Mr. Drake — Aye Approve Warrant of 1115114 postponed. Pending Leases and Contracts — Mr. Rafter presented the following Leases and Contracts: • JetBlue — Remains Pending • Delta Air Lines — Remains Pending. • Jacobs Engineering Group Amendment — extending the expiration date of the Master Plan Contract to June 30, 2015. • Nantucket Architectural Group Amendment #3 — an increase to the GA/Admin Building Design through Construction Services Contract in the amount of $42,900. Mr. Drake clarified that the funding for Nantucket Architecture Group Amendment approved under Pending Leases and Contracts, will be coming out of the Capital Budget and not the Operating Budget as referenced on Exhibit 1. Ms. Topham made a Motion to approve the Jacobs Engineering Contract. Second by Mr. Gasbarro and Passed by the following roll call vote: Ms. Topham — Aye Mr. Bouscaren —Aye Ms. Planzer — Aye Mr. Gasbarro — Aye Mr. Drake — Aye After a brief explanation by Mr. Rafter regarding Amendment #3 to Nantucket Architectural Group, Ms. Topham made a Motion to approve Amendment #3. Second by Mr. Gasbarro and Passed by the following roll call vote: Ms. Topham — Aye Mr. Bouscaren —Aye Ms. Planzer — Aye Mr. Gasbarro — Aye Mr. Drake - Aye Pending Matters • 070913 -1 TON Memorandum of Understanding (MOU) Update - Mr. Rafter reported a red- line version of the MOU has been sent to Town for review by the Board of Selectmen. The Airport will be informed of when it will appear on their agenda. • 042214 -2 FUDS Formerly Used Defense Site Status - Mr. Rafter reported discussions will be held this week with the tenants affected by the Army Corps of Engineers' plan for assessment and remediation . GA/Admin Building — After a brief review by Mr. Rafter regarding Change Orders, 420, #21, and #24R. Mr. Gasbarro made a Motion to ratify Change orders #20, #21, and #24R, Second by Ms. Topham and Passed by the following roll call vote: Ms. Topham - Aye Mr. Bouscaren —Aye Ms. Planzer — Aye Mr. Gasbarro — Aye Mr. Drake — Aye Mr. Rafter commended the Maintenance staff on their installation of the sod and drainage around the GA/Admin building. Mr. Drake pointed out that of the $476,000 of the remaining budget includes $362,000 of liquidated damages withheld. Finance 102814 -1 FAA Five Year CIP - Mr. Rafter stated that he, along with Jacobs, met with the FAA regarding the 5 year Capital Improvement Plan (CIP), noting for Federal FY2015 ACK will be applying for grants for a snow blower, the tools for the ARFF truck, and partial ramp rehabilitation. 10/28/14 Airport Commission Meeting Page 2 of 5 090914 -4 FY16 Capital Requests Update Mr. Rafter reported the revisions to the FYI Capital Requests with the Town include decreasing the amount for the EA/EIR due to a prior ATM appropriation Also, we are looking to acquire the utility vehicle sooner if Treasurer agrees it can be done through a prior appropriation. 022613 -2 Master Plan and Sustainability Program Update Mr. Rafter reported he will be meeting with consultant on October 31 st to finalize the FAA CIP and to determine how it will be integrated into the matrix that was formulated from the draft of Chapter 7. This will help determine the Financial Feasibility for Chapter 8. Mr. Drake requested dates for meetings for the Sub - committee and Advisory Committee. Manager's Report Other Project Updates — Mr. Rafter reported: • Air Traffic Control Tower (ATCT) Due to budgetary constraints, the project needs to be de- scoped. The major factor on how this can be accomplished is whether the ADA requirements may be deleted if the second floor of the space is not modified, as the FAA agrees the revised scope should focus on the third floor and the tower cab. The FAA will look into the ADA requirements and research other funding sources if necessary. Ms. Topham inquired about input from State ADA. Mr. Rafter indicated we would not pursue that not until we have the Federal determination. Discussion turned to detailed cost estimate and ideas for cost reduction alternatives. Mr. Rafter reported only one submission was received for the general contractor pre - qualification forcing rejection and the decision to going directly out to bid. • Stockpile X — A Notice of Responsibility (Notice) from the Department of Environmental Protection (DEP) was received. Mr. Karberg is working with Weston Solutions to formulate a plan to address it and added the Airport will meet the deadline given in the Notice. • Security Upgrades Project — The contractor has begun mobilizing and staging their equipment. The field work should be completed by Thanksgiving. Interactive employee training will follow a separate schedule. • Website Project — Mr. Karberg is working with the students from Worcester Poly Tech (WPI) as well as with Jason Bridges from the Town IT Department and Civic Plus to update our Website. • RFQ /RFP Update — Appraisals for Sun Island Road property and Airport Gas Station parcels are required for upcoming RFP's Ms. Torres is working on bids for a GPU, an aircraft tug, and replacing some of the flooring in the ARFF building. Operations Update — Mr. Rafter reported: • Citizen Warrant Article — A handout depicting the Airport fence line at the end of Madequecham Valley Road was presented to show where a private citizen has questioned the ownership of land around the Thompson house and requests that the Airport move the fence to allow public access to the beach. Mr. Rafter believes that the FAA would not allow this. Ms. Topham raised the concern of environmental impact. Mr. Rafter stated that, according to Andrew Vorce, there is a parcel of land that has not gone through the entire process of conveying the land to the Airport from the Town. Discussion continued regarding the parcel and the sale of the paper roads. Mr. Drake questions if a citizen can submit a warrant article that directs the Board of Selectman or the Commission to use a parcel of land for a certain thing. Mr. Gasbarro recommended that we find out the status of conveyance of the lot depicted as Lot 100 on the handout. • Visitor Services — Mr. Rafter and Mr. Tallman met with Visitor Services who are anxious to bring back the Airport Ambassador Program during the summer season as well as Daffodil and Christmas Stroll weekends. Some changes regarding the location of the Ambassadors was discussed. • DI Jacobs Compensation Analysis is still underway and moving forward. 10/28/14 Airport Commission Meeting Page 3 of 5 • Crematorium Update — this group wanted free land and was informed the Airport could not accommodate this request. • National Incident Management System (NIMS) Training for Commissioners will be scheduled through Dave Fronzuto who will perform that training. • Full Scale Exercise and After Action Report — Mr. Rafter met with Fire Chief Mark McDougall to review the report. They will be developing a plan to address the items that were identified. The lack of equipment is an issue. There was a surprise drill today with live fire and the ARFF personnel did an excellent job. • FAA Compliance Training with Tom Vick will be November 18, 2014 at 3:OOpm at the Public Safety Facility, 11 floor Meeting Room, 4 Fairgrounds Rd. September Statistics: • Operations are down 14% over 9/2014. Fiscal year to date is down 7 %. • Enplanements are down 5.3% over 9/2014. Fiscal year to date is down 2 %. • Jet A fuel gallons sold is down 5% over 9/2014. Fiscal year to date is up 1.1 %. • AvGas fuel gallons sold is down 18% over 9/2014. Year to date is down 10.25 %. • Freight is down 2% over 9/2014. Fiscal year to date is up 1.8% • Noise Complaints are up. Commissioners Comments Ms. Topham stated there will be a tenant meeting this Thursday at 10:30am. Mr. Gasbarro stated there will be an environmental sub - committee on Friday. Mr. Drake commented on the unresponsiveness of Town Legal Counsel with regard to the timely review of the terminal leases for the seasonal air carriers Upcoming Commission Meetings November 18, 2014 at 3:OOpm - November 25, 2014 at 5:OOpm - December 9, 2014 at 5:OOpm Mr. Drake made a suggestion to have one meeting a month in the year 2015 on the second Tuesday of each month but to hold the fourth Tuesday of each month in case another meeting is called for. The Commission agreed. Public Comment None Having no further business, Ms. Planzer made a Motion to adjourn. Second by Ms. Topham and Passed by the following roll -call vote: Ms. Topham - Aye Mr. Bouscaren -Aye Ms. Planzer - Aye Mr. Gasbarro - Aye Mr. Drake - Aye Meeting adjourned at 6:OOpm 10/28/14 Airport Commission Meeting Page 4 of 5 Respectfully submitted, Mae Williams, Recorder 10/22/14 Warrant Approval Sheet JetBlue Lease Delta Air Lines Lease Jacobs Engineering Master Plan Amendment 1 Nantucket Architectural Group Amendment 3 GA Building Financial Summary GA /Admin Building Construction Change Orders dated 10/24/14 September Statistics Handouts Fence Moving Proposal FAA 5 year CIP Update 10/28/14 Airport Commission Meeting Page 5 of 5