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Town of Nantucket v s
NANTUCKET MEMORIAL AI MF4 m
14 Airport Road n
Nantucket Island, Massachusetts 02554 �
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Thom A as M. Rafter, A.A.E., Airport Manager Commis s//gqnerrr
Phone: (508) 325 -5300 Daniel a{rDrakgChairman
Fax: (508) 325 -5306 Arthur D1.�asb&4b, Vice Chair
Andrea N:Planzer
Jeannette D. Topham
AIRPORT COMMISSION MEETING
February25,2014
The meeting was called to order 5:00 PM by Chairman Daniel W. Drake with the following
Commissioner present, Arthur D. Gasbamo.
Commissioner Andrea N. Planzer participated remotely via telephone due to geographical
distance.
Commissioner Jeanette D. Topham was absent.
The meeting took place in the 1't Floor meeting room at the Public Safety Facility, 4 Fairgrounds
Rd.
Airport employees present were Thomas M. Rafter, Airport Manager, Noah Karberg,
Environmental Coordinator, David Sylvia, Training & Compliance Officer, and Janine Torres,
Office Manager.
Mr. Drake announced the meeting was being recorded.
Mr. Drake asked for any comments on the Agenda. Hearing none the Agenda was approved.
Mr. Gasbarto made a Motion to approve the 2/11/14 Minutes. Second by Ms. Planzer and
Passed by the following rollcall vote:
Mr. Drake —Aye
Mr. Gasbarro —Aye
Ms. Planer —Aye
Mr. Gasbarro made a Motion to ratify the 2/5/14 Warrant. Second by Ms. Planer and Passed by
the following roll-call vote:
Mr. Drake — Aye
Mr. Gasbarro — Aye
Ms. Planer — Aye
Public Comment
None.
022613 -2 Master Plan & Sustainability Program Update
Mr. Rafter reported the Working Group met earlier in the day and before taming over the update
to Mr. Richardson, noted one comment received was for there to be more discussion between
meetings.
Mr. Richardson of Jacobs Engineering agreed the meeting agenda was full and did not allow for
extensive discussion. A different format will be developed to allow for more discussion.
Topics reviewed: (following the chapters presented) 1) Public Outreach, 2) Inventory, 3)
Environmental Overview, 4) Air Service Trends, and 5) Forecasts. Mr. Richardson noted the
Working Group will be focusing primarily on chapters 4 and 5.
The next Phase of the Master Plan will look into 1) Alternative Improvements, 2) Financial
Management, 3) Capital Improvement Plan and finally 4) the Airport Layout Plan. Mr.
Richardson indicated the FAA will review the Forecasts as well as the Airport Layout Plan.
Discussion led to updating the website once the chapters are reviewed by both the Working
Croup and the Commission. Mr. Rafter indicated his vision is to post Executive Summaries of
each section which will have links to the full chapters should the public wish to review the full
document.
Mr. Gasbarro hoped comparison of other airport's rates and charges would be included in the
financial analysis section. Mr. Rafter added the sub - consultant will reference ten other airports
for benchmarking purposes.
Mr. Drake suggested comparing trends from recently completed Master Plans at other airports.
Pending Leases & Contracts
Mr. Rafter presented two Beach License Agreements for ACK Surf School LLC and ACK Surf
for their branded clothing line and miscellaneous beach sundries. Mr. Gaven Norton, co -owner
of each entity was present to review last season's surf school operations and to describe the
request for a second vehicle for ACK Surf.
After brief discussion the Mr. Drake suggested amending the ACK Surf agreement to prohibit the
sale of any food or beverage as to not infringe upon the mobile food trucks expected to request
renewing their agreements. Mr. Norton agreed.
Mr. Gasbarro made a Motion to approve both Beach License Agreements upon amending the
ACK Surf Agreement to disallow food sales. Second by Ms. Planzer and Passed by the
following roll -call vote:
Mr. Drake — Aye
Mr. Gasbarro — Aye
Ms. Plammr — Aye
Mr. Drake asked Mr. Norton to summarize his opinion of the two food truck concessions. Mr.
Norton said, in his opinion the Lobster Trap truck was present on each of its assigned days and
appeared to run a more organized operation than the Millie's truck which didn't always appear on
their assigned days.
Mr. Rafter asked the Commission to extend the present Contract with World Fuel Services by
another month to allow additional time to work out the detail of the new contract based on the
awarded Proposal.
Mr. Gasbarro made a Motion to extent the present World Fuel Services by one month expiring
March 31, 2014. Second by Ms. Planter and Passed by the following roll -call vote:
225.14 Airport Commission Minutes Page 2 of 5
Mr. Drake — Aye
Mr. Gasbarro — Aye
Ms. Planzer —Aye
Pending Matters
070913 -1 TON Memorandum of Understanding (MOU) — Mr. Rafter reported the only update
is that the Finance Department was briefed on the plan of a new procurement procedure as it
involves them as well. The Finance Department is on board with a Town -wide written procedure.
Manager's Report
Project Updates
Mr. Rafter reported:
• Preparation of the FBO is progressing and the plan is to be operational by mid -March. A
Grand Opening is tentatively scheduled for April 18ih, the weekend before Daffodil
Weekend. Several Open Houses will be scheduled for the public and Town Officials.
Mr. Drake added all events will be low key.
• The FAA will be holding a pre-bid meeting on the Runway 15/33 REIL's/PAPI's
installation Wednesday.
• March 5d' is the date set to interview the two BSCO proposals received for the Carbon
Neutral Program. To answer Mr. Drake, Mr. Karberg indicated the selection committee
consists of representatives of MassDot, the VOLPE Center, Heidi Bauer the Procurement
Officer and George Aronson, the Town's Consultant. A decision is expected to be made
by the end of March.
• A pipe broke in the ARFF Building HVAC system on the 2nd floor creating a large leak
with extensive damage on the 1- floor. An insurance claim has been filed and an adjuster
and an engineer have visited the site. It appears it may have been weather related and
mechanical error for not alerting of a problem.
• FUDS (Formerly Used Defense Site) — A contract has been signed with Weston, for
Licensed Site Professional (LSP) services to perform the necessary testing on the area.
They are expected to return next week to start testing
RFP/Bid Status
• The RFQ for the Air Traffic Control Tower is advertised. The FAA has agreed to the
single RFQ process which will shorten the process in finding a design firm.
• Contracts for both the engineering services and fuel supply vendor are being drafted.
• An RFP for Automated Teller Machines is still pending.
• Mr. Rafter suggested considering an RFP for advertising in both the GA Building as well
as the Terminal indicating it is a viable source to generate revenue, but understands the
past concerns about keeping Nantucket unique. Mr. Gasbarro indicated he would prefer
not to but would not rule it out. Ms. Planer agreed it would be worth exploring. After
brief discussion, Mr. Rafter was asked to prepare a draft RFP keeping all concerns in
mind for the Commission to make a final decision.
Operations
• The Town is looking to station lifeguards at Nobadeer Beach this summer. The Airport is
talking with the Town regarding extra space to house lifeguards at the Thompson house
and discussions are taking place on how activity will be monitored and supervised.
• The Airport will be assisting in a mass - casualty exercise by Barnstable County by
allowing a helicopter to land and simulate transporting of victims off - island for medical
aide. Their objective is to look at timing and transport capabilities.
• The Airport's own FAA required triennial emergency exercise is scheduled for this fall.
2.25.14 Airport Commission Minutes Page 3 of 5
• Have been working with the Town on the wording of the Annual Town Meeting (ATM)
Articles.
• MassDOT- Aeronautics helped sponsor an international art program and with the help of
Nantucket Flying Association and the Nantucket New School, several Nantucket entrants
participated. Two Nantucket students placed first and third place for their age groups.
Each is now in the running for the National Prize. Their entries will be displayed in the
terminal once the contest is over.
• Behind the scenes preparations for the FBO has been ongoing with software review,
placement of furniture and fixtures as well as reconfiguring the counter.
• A Special Event Request has been received for May 10 in association with the Wine
Festival. It is currently under review.
• Spoke with Priscilla Scott of the FAA today regarding the PFC application. She indicated
she will let us know by Friday whether additional information will be required or whether
we can file the final application. When discussion the timing of ATM, she indicated we
will know the status of the application by April.
• Mr. Rafter is meeting with FinCom on March 4a and will present the revised Budget and
will update them on the discussion with Ms. Scott. Mr. Drake added if we get FAA
approval of the PFC by ATM, the Airport will present a Technical Amendment to restore
budget to its original version with the PFC income and fuel contingency expense, if
allowed.
Statistics
Mr. Rafter presented the new format for the statistics converting from calendar year to fiscal year
for 2012 and 2013.
• Operations. Comparing FY12 to FY13 Operations were up 5.77 %. FYTD13 to
FYTD14, Operations are down 7.45 %. January 2014 is down 19.8% compared to
January 2013 primarily due to weather.
• Enplanements. Comparing FY12 to FY13, Enplanements were up .82 %. FYTD13 to
FYTD14, Enplanements were up 1.27 %. January 2014 is down 23.53% compared to
January 2013.
• Fuel. JetA is up 3.72 for the Fiscal Year, but down 17% for the Month of January.
AvGas is down 2.11% for the Fiscal Year and down 20% for January.
• Noise. Complaints are down 50% for the month of January and are down 54.92% for
the Fiscal Year. Mr. Rafter pointed out one anomaly. In July FY13 we specifically
asked the residents of Fulling Mill Road to document when the planes were coming
overhead. These were recorded as complaints which gave the month a total of 96.
Mr. Rafter reported meeting the Operations to review APU restrictions to gear up for the new
season.
Mr. Gasbaao asked the Commission be informed of the FAA's comments on the draft PFC
Application.
Mr. Gasbarm asked if seasonal staffing was in place in respect to the Thompson House. Mr.
Rafter indicated seasonal staffing has not been finalized; but the last report indicated there may
only be two that require housing.
Sub - Committee Reports
None.
2.25.14 Airport Commission Minutes Page 4 of 5
Commissioners Comments
Mr. Drake reported the Board of Selectmen accepted Mr. Gmy's resignation from the Airport
Commission and have advertised his seat with interviews and appointment scheduled for March
l9'".
Public Comment
None.
Having no further business, Mr. Gasbanm made a Motion to adjourn into Executive Session, not
to reconvene in Open Session, to review discuss strategy with respect to threatened litigation with
respect to the completions of the GA Building. The Char has determined that an open session
may have a detrimental effect on the litigation position of the Commission. Second by Ms.
Planzer and Passed by the following roll-call vote:
Mr. Drake — Aye
Mr. Gasbarro — Aye
Ms. Planzer —Aye
Meeting adjourned at 5:47 pm.
Respectfu y submitted,
Janine M. ryes Record
Master List of Documents Used
2/25/14 Agenda including Exhibit 1
2/11/14 Draft Minutes
2/19/14 Warrant Commission Approval Sheet
ACK Surf School LLC Beach License Agreement
ACK Surf Beach License Agreement
1/14/14 Airport Commission Minute Excerpt re World Fuel Services Contract Extension
January 2014 Statistics Report
220/14 Email from E. Mooney to Tones regarding Commission Vacancy
2.25.14 Airport Commission Minutes Page 5 of 5