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NANTUCKET MEMORIAL AIRPORT °
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Nantucket Island, Massachusetts 02554 c
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Thomas M. Rafter, AA.E., Airport Manager /1 CommissionaRs
Phone: (508) 325 -5300 Daniel W. Drake, Chairman
Fax: (508) 325 -5306 Arthur D. Gubarm, Vice Chan
David C. Gray, Sr.
Andrea N. Planer
Jeannette D. Topham
AIRPORT COMMISSION MEETING
January 28, 2014
The meeting was called to order 5:00 PM by Chairman Daniel W. Drake with the following
Commissioners present, Vice Chair Arthur D. Gasbarro, Jeanette D. Topham and Andrea N.
Planer.
Commissioner David C. Gray, Sr. was absent
The meeting took place in the 1a0 Floor meeting room at the Public Safety Facility, 4 Fairgrounds
Rd.
Airport employees present were Thomas M. Rafter, Airport Manager, Ashley Christ, Business
Manager, Noah Karberg, Environmental Coordinator, David Sylvia, Training & Compliance
Officer and Janine Torres, Office Manager.
Mr. Drake announced the meeting was being recorded.
Mr. Drake requested a modification to the Agenda to move item C listed under Executive Session
to Open Session and by doing so, eliminate the need to hold an Executive Session indicating there
are no updates for the other items listed under Executive Session. Hearing no objections, the
Agenda was approved as revised.
Ms. Topham made a Motion to approve the 12/10/13 Minutes noting one correction on page 2,
under Pending Matters, last sentence in the third paragraph: the word "he" should be "the ".
Second by Mr. Gasbarro and Passed Unanimously.
Mr. Topbam made a Motion to ratify the 1/22/14 Warrant. Second by Ms. Planner and Passed
Unanimously.
Public Comment
None.
Pending Leases & Contracts
Mr. Rafter noted the only item is the Assignment & Assumption (Assignment) of the Taylor
Hangar to Marine Lumber Operator, Inc. Mr. Rafter reminded the Commission they bad
previously approved the transfer pending receipt of Probate related paperwork. Legal Counsel
revised the Assignment to address the Probate matter and the revision was handed out at the last
Commission Meeting and tabled to allow time for review. Mr. Drake asked if there were any
questions. Hearing none, he will execute the Assignment on behalf of the Commission.
Pending Matters
021213 -2 Air Traffic Control Tower (ATCT)
• RFQ Status - Mr. Rafter reported the RFQ is being finalized, noting some confusion
took place between Federal and State procurement requirements. The draft RFQ will be
sent to the Chief Procurement Officer for her review shortly.
• Supplemental Agreement to the Other Transactional Agreement (OTA) — Mr. Rafter
reported the concerns over the original OTA presented last February have been
addressed in the new document. Mr. Drake noted he is listed as the contact person for
the Commission with his home address and requested the address be changed to the
Airport's address. Mr. Gasbarro made a Motion to execute the Supplemental
Agreement. Second by Ms. Planmer and Passed Unanimously.
070913 -1 TON Memorandum of Understanding (MOU) — Mr. Rafter indicated he has the
framework outlined on a draft procedure which would replace the majority of the MOU as
discussed with Chief Procurement Officer.
Finance
Mr. Rafter noted several MassDOT Grant Applications were signed and submitted for the
purchase of several pieces of equipment.
Mr. Drake asked where the budget approval process stood with the Finance Committee. Mr.
Rafter indicated he hasn't heard anything and will reach out the Mr. Mulcahy, Chair, to ask.
Mr. Drake stated the FYI budget was presented to the Board of Selectman last week noting a
few questions were raised but nothing significant items was raised.
022613 -2 Master Plan & Sustainabtlity Program Update
Mr. Rafter reported the Advisory Working Group is scheduled to meet for the second time on
February 25'". The Consultant will attend the Commission Meeting that evening to report to the
Commission.
Mr. Rafter an FTP site will be shared with the Working Group members to enable them to access
the details of the work completed by the Consultant. Mr. Drake requested the Commission have
access to the FTP site as well.
012814-1 Bunker Road FUDS Site
Mr. Drake recommended inserting here the discussion on the Bunker Road parcels originally
noted on the Agenda as an Executive Session item.
Mr. Rafter reminded the Commission an unexploded ordnance was discovered in a Bunker Road
dirt pile last October. The State Police responded and detonated the device safely. Mr. I{arberg,
in performing some due diligence as to how to proceed, recently discovered the Airport is listed
as one of 4,600 Formerly Used Defense Site (FUDS). The Army Corp of Engineers maintains a
list of sites across the country and as funds become available, remediates the sites in order of the
priority it established when the review of all FUDS sights was completed in 2008. It was noted
the Airport site was listed as low to medium risk and therefore slated for remediation in the year
2035; however, the recent discovery of the unexploded ordnance may move the site up in priority.
2.28.14 Airport Commission Minutes Page 2 of 4
A conference call with the Army Corp of Engineers resulted in a recommendation the Airport
hive a Licensed Site Professional (LSP) to expedite the process. Discussions have taken place in
developing a scope of work for the LSP.
Mr. Rafter reported a 2008 study was discovered which indicated three areas of focus within the
Airport site. One of those areas, the only one of concern, is approximately two (2) acres in the
Bunker area which may contain buried ordnance materials. A more in depth investigation is
needed as the next step to determining a remediation plan. Mr. Rafter added the Phase I
assessments performed in the Bunker area prior to granting new Leases mentioned the record of
FURS site but noted they had been cleared by the Army Corp of Engineers. Mr. Rafter added
this may not be an accurate statement Mr. Rafter added until the 2008 Report was found on -line
within the last ten days, no -one at the Airport was aware of this issue.
Mr. Rafter explained the tenants affected will be notified and an LSP will be engaged. Their
findings will determine what the next steps will be. A proposed press release, was submitted to
the Commission for review. As there was no comment, that will be released as well.
Mr. Drake added negotiations can proceed with the GJ Smith Lease, but the Commission will
have to hold off signing until this issue is resolved. Mr. Drake added the existing tenants will be
given some guidelines on how they can proceed with their operations.
Ms. Topham asked for a timeframe. Mr. Rafter said that question was asked during a preliminary
discussion with an LSP who could not answer until more information is obtained.
The consensus of the Commission agreed with the course of action planned, noting the concern
for safety is a top priority.
Manager's Report
Project Updates
Mr. Rafter reported:
• The REILS and PAPI installation on Runway 15/33 are still pending.
• Two companies submitted proposals for the Carbon Neutral project and those are under
review.
• In addition to the equipment mentioned earlier in MassDOT Grant applications, we are
putting a scope of work together for a new fire truck which will be fanded mostly through
the FAA.
RFPBid Status
• The Engineering RFQ proposals have been received and the evaluations will be
compared in a meeting on Thursday.
• Two proposals were received for the second Aviation Fuel Supply RFP. Proposals are
currently being reviewed and will be compared at a meeting scheduled next month.
Operations
• The Accounting Department has moved into the new GA building and we are hoping to
have the FBO moved in by the end of February.
Statistics
Mr. Rafter reported statistics are being reported for calendar year end. Beginning next month
reporting will change to fiscal year only:
• Operations for December were 7,040, down 3.68% from December 2012 at 7,309.
Operations for the Fiscal Year t0 -date are up 5.77 %.
• Enplanements for December were 7,534, down 12% from December 2012 at 8647, but up
overall for the year by 1.64 %. Enplanements for the Fiscal Year were up .82 %. Mr.
Rafter added the growth is in the seasonal time frame.
2.28.14 Airport Commission Minutes Page 3 of 4
• Freight for December was 163,458 pounds, down 7.85 % from December 2012 and
overall for the calendar year, down 3.4 %.
• Jet -A fuel sales for December, 2013 were 31,661 gallons, over December 2012 at 20,748
gallons.
• AvGas fuel sales for December, 2013 were 4,580 gallons, over December 2012 at 3,296
gallons.
Mr. Rafter remarked Island Airlines statement they are carrying the same amount of passengers
with fewer flights needs to be verified by reviewing the statistics.
Mr. Drake asked if Island Airlines is buying any fuel. Mr. Rafter responded no.
Mr. Rafter indicated Mr. Karberg has uncovered some anecdotal data showing the larger aircraft
are dropping passengers, then leaving to go to Hyannis where they buy fuel, but it is due to the
lack of hotel rooms on Nantucket. Mr. Rafter has asked the Master Plan Consultants to assess this
information as future needs for the Airport. Mr. Drake added in the early 80's zoning along Old
South Road was amended to prohibit hotels and guest houses.
Sub - Committee Reports
None.
Commissioners Comments
None.
Public Comment
None.
Having no further business, Ms. Topham made a Motion to adjourn. Second by Mr. Gasbarro
and Passed unanimously.
Meeting adjourned at 5:31 pm
espe ]ly submitted,
Janine M. orres Recorder
Master List of Documents Used
1/28/14 Agenda including Exhibit 1
12/10 /13 Draft Minutes
122/14 Warrant Commission Approval Sheet
Assignment & Assumption of Lease between Linda R Taylor and Marine Lumber Operator Inc.
Supplemental Agreement No 1 to the Other Transactional Agreement between the FAA and
Nantucket Memorial Airport #DTFAWA- 08- A00005 re ATCT
MassDOT Grant Application for Brush Hog Mower
MassDOT Grant Application for Skid Steer
MassDOT Grant Application for Ground Power Unit (GPU)
MassDOT Grant Application for Loader with Plow
MassDOT Grant Application for Pickup with Skid Mounted Tank
MassDOT Grant Application for Electric Aircraft Tow Vehicle
Press Release re: Airport FUDS Site (Handout)
December 2013 Statistics Report
2.28.14 Airport Commission Minutes Page 4 of 4