HomeMy WebLinkAbout2013-11-13Minutes for November 13, 2013, adopted Nov. 20
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Members: Phil Stambaugh (Chair), Carol Dunton (Vice- chair), PeteEMMA
Linda Williams, John Tiffany, Joseph Grause, Tobias Glidden �
MINUTES o m
Wednesday, November 13, 2013 -{
4 Fairgrounds Road, Training Room - 8:00 am f 3 0
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Called to order at 8:00 a.m. r- cn
Staff: Libby Gibson, Town Manager; Heidi Bauer, Procurement Offtemor; Rollin LaPiene,
Accounting Clerk; Matt Mannino, Accounting Clerk; Tent' Notron, Town Minutes
Taker
Attending Members: Stambaugh, Dunton, Morrison, Tiffany, Grouse, Glidden
Absent Members: Williams
Late arrival: None
Documents used: Minutes for November 6, 2013
1. APPROVE MINUTES
1. November 6, 2013 Motion to Approve T/D Carried unanimously
Sitting Stambaugh, Dunton, Morrison, Tiffany, Grause, Glidden
Presentation Bob Gardner, General Manager W WC - All IT capital requests are coming through the IT
department.
Replacement of a service vehicle will be done under state contract. Stated that the water
company uses small vehicles, which are getting hard to find; said they are looking at
alternative fuel vehicles.
Hummock Pond Road water main is in its final design and expected to go to bid in early
December with money re- allocated at the November 4,2013 Special Town Meeting (STM).
There are over 40 committed connections, those fees will recoup over half the cost of the
project. Said he has met with Department of Public Works Town Engineer, who has reviewed
all the plans. Also, they will replace the three existing water fountains along the Hummock
Pond Road bike path and install two new water fountains along the bike path.
With regard to the concept of conveying W WC land to the Nantucket Cottage Hospital for a
new hospital, they are awaiting an opinion from Town Counsel about how that would happen,
should the voters approve that property transfer in April. The Hospital has agreed to fund the
capital costs for a new W WC building, but W WC has to pay those up front. Stated that
amount is unknown at this time but it will be substantial. Reviewed the unofficial time line of
the project. Said that there are a number of regulatory issues that need to be addressed before
moving forward with the design/construction.
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Minutes for November 13, 2013, adopted Nov. 20
Discussion Tiffany — Asked if there was a vehicle replacement schedule.
Gardner — Explained that W WC has a total of 6 vehicles that are replaced after 7 years.
Stambaugh — Asked for a service replacement schedule that projectsl0 years out.
Dunton — Asked for a building maintenance schedule that projectsl0 years out.
Discussion about the funding sources for the Hummock Pond Road water main and how the
debt service will be paid off.
Morrison — Asked how the pricing scheme for those who hook up after the initial installation
is calculated.
Gardner — Explained that the cost of inflation is calculated into those connection fees.
Tiffany — Asked Ms Gibson, about money that goes into to retained earnings, if it can be used
to pay off the debt service early.
Gibson — Explained what would happen if the debt service were paid off early and that it is
not usually advantageous to do that.
Discussion about whether the Town or the Hospital would pay for the new hospital project
and possible related warrant articles for Annual Town Meeting.
Morrison — Stated the unknowns of this project present CapCom with the situation that could
affect its decisions on other projects.
Tiffany — CapCom needs to look at the timing of its consideration process for this project, the
new fire house and the new elementary school.
Sitting Stambaugh, Damon, Morrison, Tiffany, Grause, Glidden
Presentation Tom Rafter, General Manager Nantucket Memorial Airport — Prepared an update of the
FY14 -15 Capital Request Summary of borrowing and funding sources resulting from recent
FAA feedback; reviewed that summary.
There will be an internal reimbursement through the Town to the IT Department for all IT-
related purchases.
Explained the environmental permitting and Environmental Impact Report (EIR) process for
any new projects as federally mandated.
Reviewed the Federal Aviation Administration (FAA) standards related to the Master Plan
due to the FAA funds used.
Stated there have been changes to the FAA share in funding.
Explained what is being done to manage the debt service and facilitate repayment to the Town
for recent General Fund subsidies.
There are 2 projects that received approval at 2013 Annual Town Meeting; first is the
extension of Runway 105 navigation lights and indicators. Second is the rehabilitation of the
Air Traffic Control Tower, said they are verifying about $3.9M in an FAA fund. There is a
time limit by which the money has to be expended; the project should start in spring or
summer 2014.
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Minutes for November 13, 2013, adopted Nov. 20
Discussion Discussion about the on -going statewide Airport Pavement Management System that directs
the on -going apron rehabilitation project and the funding sources.
Stambaugh — Asked about the Master Plan.
Rafter — Stated that has been underway since this past summer and it has been approved by
the FAA. It needs to be updated every 5 years.
Discussion about the change in the funding shares among the FAA, the state and the airport.
Stambaugh — Looking at a request for $848,515.35 at Town Meeting. Asked about payback
of retained earnings to the town.
Rafter — Said that this next year will be telling; they have worked with finance to establish
line items repayment schedules and that this past year was a break -even year. There will be a
major change with implementation of the passenger facility charge, estimated that to be
$600,000 to $700,000 in additional annual revenue.
Grause — Asked for a longer term spreadsheet that projects costs of recurring projects.
Tiffany — Spoke in support of the work Mr. Rafter and his staff are doing.
Glidden — Stated he hopes the Airport looks at electric vehicles to start appearing in the fleet.
Rafter — Part of the program is to do solar to provide power for the electric charging station.
TOPICS IV. Ftr TURF MEETING
1. Next week: Schools
2. Dec. 4: Finance and Administration
20, 2013, 8:00 a.m. at 4
Adjourned: 9:11 a.m.
Submitted by:
Terry L. Norton
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